Contract Support Administrator
2 weeks ago
Key Responsibilities
Support Services
- Log and manage the workload for planned and reactive calls using the computer-aided facilities management (CAFM) system.
- Daily management and coordination of works through the CAFM system.
- Champion the requirement within the team to ensure the system is used correctly and records of work carried out are recorded on the CAFM system.
- Manage some aspects of service including the management of subcontracted services relating to areas of work and the planning of specific jobs.
- Maintain excellent working relationships with clients, suppliers, and subcontractors.
- Ensure all works are completed and invoiced by subcontractors in line with set KPIs.
- Ownership and support of AES levers - creation and completion reports to support Maintenance and Cost KPIs.
Finance
- Liaise with site teams and finance department for creation and issuing of purchase orders and accurate processing of supplier invoices.
- Assist with Client billing through the Instruction to Work process ensuring timely invoicing from suppliers and to the Client.
- Prepare cost/spend reports for Contracts Manger and Client Governance team
- Provide administrative and financial support to the Project Management department. Which will include assisting in tender returns, organise meetings and control of documents.
General Administration
- Attendance at Client meetings relating to service as required.
- Record minutes at Monthly Managment meeting and monthly finance meeting.
- Assist in the coordination of weekend and holiday shutdowns with Site Leads and Supervisors.
- Ensure Company updates are communicated to all internal teams.
- Organise and attend offsite meetings as required.
- Attend marketing and conference events when required.
- Administration of onsite training and competency matrix.
- Act as a liaison to the Training and Organisational Development Manager for organising and booking training for all teams.
- Assist in the onboarding of new staff
- Methodical and analytical approach to work required.
- Attention to detail in terms of service is essential.
- Any other general administrative tasks
Qualifications, role specific knowledge and skills
- Microsoft packages, specifically: Outlook, excel and word
Desirable:
- Knowledge of finance packages
- Knowledge of Concept
Should you require reasonable accommodation or have any queries regarding in relation to this role, please contact the company on 01 679 2288.
- Momentum Support is an equal opportunities employer._
**#off**
**Job Types**: Full-time, Permanent
**Salary**: £23,000.00-£24,000.00 per year
**Benefits**:
- Company events
- Wellness programme
Schedule:
- Monday to Friday
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