Senior Administration Officer

4 weeks ago


St Austell, United Kingdom Ministry of Justice Full time

**Senior Administration Officer - St Austell - 68083**
**£23,637 - £29,046**
**St Austell**:
**Overview of the job**:
This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices.

The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams.

The jobholder acts as an interface between the Hub Manager, Business Manager and colleagues and other partners on a wide range of issues.

The job holder will report to the Hub Manager in Divisional offices and Business Manager in Function or Cluster offices and will have line management responsibilities for Administrative Assistants, Case Administrators and other administrative staff

**Summary**:
The purpose of the role is to ensure efficient and effective business support and operational administrative services are provided to the Division, Function or Cluster.

The jobholder will support the Business Manager to ensure effective compliance with Health, Safety and Fire Regulations, acting as Single Point of Contact / Estates Liaison Officer for the buildings from which they operate.

In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position

**Responsibilities, Activities & Duties**:
The job holder will be required to carry out the following responsibilities, activities and duties:
**Management Support**:

- Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
- Preparation and collation of a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery
- Maintenance of ( or supporting the relevant Business Manager to maintain) Divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales
- Collection and distribution of monies to/from Imprest, and maintenance of related records.
- Act as Vetting Contact Point for the relevant division, function or cluster
- Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders where required, and within the agreed procurement arrangements
- Attend meetings and events to represent the relevant Business Manager as agreed from time to time

**Health, Safety & Fire**:

- Ensure the timely reporting of problems, including repairs, defects and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good working order.
- Undertake and co-ordinate health and safety risk assessments, fire drills and ergonomic assessments at the relevant sites, or ensure they are undertaken.
Reporting issues locally and to the Divisional HS&F Manager. Maintaining registers and coordinating training.
- Act as Cardinus Assessor, First Aider and Fire Warden and take forward actions to deal with local issues arising from incidents and DSE Assessments, or ensure that there are sufficient people able to undertake these roles at the relevant sites.

**Effectively Manage and Develop staff**:

- To provide effective management and leadership to the team
- To proactively manage staff development, issues of underperformance, attendance, health and safety, employee relations and diversity matters. Adopt a consistent, fair and objective standpoint when making decisions in relation to individual staff issues
- Contribute to relevant training and development events as a trainer
- Support recruitment activity for relevant posts within the cluster/division

**Use communication effectively**:

- Write reports to support the effective operation of the Division/Cluster/Function
- Participate in meetings where appropriate, using appropriate skills, styles and approaches
- Contribute to the management of the Division/Cluster/Function

**Enhance your own performance**:

- Manage own resources and take responsibility for own professional development

**Use information to take critical decisions**:

- Liaise with staff to receive, collate and analyse information, developing systems and compiling reports as necessary. Using data to identify trends and taking appropriate action to maintain and enhance performance.
- Ensure that all reasonable precautions are taken towards the maintenance, security and confidentiality of written and electronically stored material, in line with the requirements of the Data Protection Act and Information Security Policies and Procedures.
- To ensure that all team resources are deployed cost e



  • St. Austell, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 255434**Salary**: - £23,637 - £29,046**Job grade**: - Other- NPS Pay Band 3 National**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Full-time**Number of jobs available**: - 1Contents Location About the job **Benefits**: Things you need to...


  • St. Austell, United Kingdom Harbour Housing (Cosgarne Hall Ltd) Full time

    **About Us**: Harbour Housing is a regional charity providing accommodation and support to those experiencing homelessness and other disadvantages across Cornwall. We provide services and manage projects across West, Mid and East Cornwall and our goal is to empower our beneficiaries to regain their independence and work towards maintaining their own...

  • Office Administrator

    6 hours ago


    St. Austell, United Kingdom Par Market Ltd. Full time

    The job is part-time working Wednesday, Saturday and Sunday at Par Market & Food Hall. Must be available to work both weekends days. **Responsibilities** - Working in the office Wed/Sat/Sun. - Answering the phones and other administrative duties while the market is open. - Organising documents on Dropbox. - Filling out spreadsheets and hard-copy...


  • St. Austell, United Kingdom Cornwall Staff Agency Full time

    Administrative Officer - £22,369 - £22,777 per annum, pro-rata. Contracted for 21 hourd per week. - Permanent post (Home working and travel across the South West of England) - The post holder will be based at the Victoria Commercial centre, Victoria, Cornwall. However, there will be flexibility for home working - The Post holder may be required to travel...


  • St. Austell, United Kingdom Cornwall Staff Agency Full time

    Our client, a construction company in St Austell, is looking for an experienced Sales & Office Administrator to join their small friendly team. As a sales & office administrator you will work alongside their admin team to process orders, communicate with customers, and undertake administrative duties that facilitate the smooth running of the sales...


  • St. Austell, United Kingdom Cornwall Partnership NHS Foundation Trust Full time

    **Senior Administrator MHST**: **Band 3**: **Main area** - Senior Administrator - **Grade** - Band 3 - **Contract** - Permanent - **Hours** - Full time - 37.5 hours per week - **Job ref** - 201-23-459**Site** - MHST - **Town** - St Austell - **Salary** - £21,730 - £23,177 Per Annum - **Salary period** - Yearly - **Closing** - 04/04/2023 23:59 - **Interview...


  • St. Austell, United Kingdom Cornwall Education Learning Trust Full time

    School Administrative Assistant x2 Job Description & Person Specification About the Role The job is based at Brannel School, Rectory Road, St Stephen, Saint Austell PL26 7RN. ❖ _Do you have excellent administration, organisational and time management skills? _ ❖ _Are you looking for a new challenge in an energising and rewarding working _ -...


  • St. Austell, United Kingdom Cornwall Partnership NHS Foundation Trust Full time

    **Senior Administrator Mental Health Support Team**: **Band 3**: **Main area** - Senior Administrator - **Grade** - Band 3 - **Contract** - Permanent - **Hours** - Full time - 37.5 hours per week - **Job ref** - 201-23-459**Site** - Mental Health Support Team - **Town** - St Austell - **Salary** - £21,730 - £23,177 Per Annum - **Salary period** - Yearly -...


  • St. Georges, United Kingdom Brook Street Full time

    Our MOJ client requires a Senior Administrative Officer to join the busy team on a temporary basis, for 6 months initially, with probable extension. £12.24 per hour pay rate Our client is based in Weston Super Mare, but could be based anywhere, and offers a great opportunity to work within the Probation Service and gain experience within the Public...


  • St. Georges, United Kingdom Brook Street Full time

    Our MOJ client requires a Senior Administrative Officer to join the busy team on a temporary basis, for 6 months initially, with probable extension. £12.24 per hour pay rate Our client is based in Weston Super Mare, but could be based anywhere, and offers a great opportunity to work within the Probation Service and gain experience within the Public...


  • St. Austell, United Kingdom Ministry of Justice Full time

    Salary 1 - £38,857 - £43,941 Number of jobs available 1 - 1 Detail of reserve list 1 - 12 Months Region 1 - South West City/Town 1 - St Austell Building/Site 1 - NPS ENDSLEIGH HOUSE CAMBORNE, TR14 8DN Grade 1 - Other Organisation Grade for HMPPS 1 - NPS Pay Band 5 National Post Type 1 - Permanent Working Pattern 1 - Full Time Role Type 1 -...

  • Administrator

    1 month ago


    St. Austell, United Kingdom Ocean Housing Full time

    This is a fantastic opportunity to join our new Executive Services team. The Executive Services Administrator will provide administrative support to the Executive Group. This is a part time opportunity working 25 hours per week (ideally covering Monday to Friday) (FTE £22,313 per annum) Responsibilities will include: - To provide a range of administrative...


  • St. Austell, United Kingdom GM Services Cornwall Ltd Full time

    We currently have an opportunity in our Office for a Scheduling and Planning Administrator to join our friendly team. The role would include undertaking the following key activities and responsibilities: - Answering the Office phone and liaising with our customers and Engineers - Allocate and Schedule jobs to Engineers - Co-ordination of the Engineers,...

  • Administrator

    1 month ago


    St. Austell, United Kingdom Kier Group Full time

    We’re looking for an **Administrator **to join our Utilities, South West Water team. Within this office-based role, you will be part of a collaborative team environment, where training and career progression opportunities are provided. Kier Utilities brings the built environment to life, keeping people and businesses connected. In this role, you will be...


  • St. Austell, United Kingdom Department for Work and Pensions Full time

    **Details**: **Reference number**: - 335070**Salary**: - £24,273- National £24,273.**Job grade**: - Administrative Officer**Contract type**: - Permanent**Business area**: - DWP - Work and Health Services - Universal Credit Service Centre**Type of role**: - Operational Delivery**Working pattern**: - Flexible working, Full-time, Job share,...


  • St. Austell, United Kingdom Merlin Neuro Therapy Centre Full time

    Would you like to be the face of a well-respected health charity in Cornwall? We are looking for a compassionate and organised individual with reception and office administrative skills. Supported by reception volunteers you will oversee the reception duties as well as support the Office Administrator and Finance Manager with administrative and basic...

  • Payroll Administrator

    4 weeks ago


    St. Austell, United Kingdom Cornwall Staff Agency Full time

    Payroll Administrator The role is Monday to Friday (9am to 5pm) working within a dynamic and very busy office environment We are looking for an experienced Payroll Administrator to join our team who manage and process a very busy temporary staff payroll for our recruitment agency - Duties include - Compliance of all 'new starters' to our agency Entering...

  • Send Administrator

    4 weeks ago


    St. Austell, United Kingdom Cornwall Education Learning Trust Full time

    SEND Administrator Job Description & Person Specification About the Role This job is based at Brannel School | Rectory Rd, St Stephen, Saint Austell PL26 7RN. ❖ _Are you an experienced, motivated and enthusiastic administrator with an enthusiasm _ - for working in a busy school environment where no two days are the same? _ ❖ _Could you see yourself...


  • St. Austell, United Kingdom Ocean Housing Full time

    This is a fantastic opportunity to join our new Executive Services team. The Executive Services Administrator will provide administrative support to the Executive Group. This is a part time opportunity working 25 hours per week (ideally covering Monday to Friday) Responsibilities will include: - To provide a range of administrative services for the...

  • Office Administrator

    16 hours ago


    St Albans, Hertfordshire, United Kingdom Randstad Construction & Property Full time

    Are you seeking an Administrator role in Construction? A Leading Construction Company is in need of a Project Administrator to join them in St Albans / Hemel Hempstead Must have the ability to commute to Hemel Hempstead. Salary: £27,300 per annum This is a freelance position expected to conclude in October. Payment is made on a weekly basis Job Overview: We...