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Facilities Co-ordinator

4 months ago

Bristol, United Kingdom Clear Choice Recruitment Full time

Working Hours:
22.5 hours per week, Monday to Friday - between the hours of 9am - 6pm, Occasional flexibility required.

**Location**:
Bristol - based in Three buildings
- (BS4 3EH), (BS2 8PE) (BS2 8XJ).

**Role Summary**

A unique opportunity has arisen for a practical and organised person to work for one of the UK’s leading social businesses. The role is line managed by the Centre Manager for Bristol, with an additional reporting line to the Centre Manager at St Paul’s Learning Centre and will involve hands-on property maintenance and related administration work at our buildings in Bristol.

**The Post**

This role is a temporary role from May ’22 to end of July ’23. You will be based mainly in three buildings Streamline, Brunswick Court, and St Paul’s Learning Centre.

You will report to the Centre Manager for the Bristol cluster and the Centre manager for St Paul’s Learning C

**Your main duties will involve**:

- Carrying out basic weekly inspections of properties, including testing of fire systems and procedures and other routine tasks, keeping a clear and accurate record and reporting any issues to the Centre Manager
- Assisting the Centre Manager in ensuring the buildings are safe, pleasant, accessible and that the services are functioning
- Assisting the Centre Manager in planning and organising routine maintenance of building plant, fabric and systems
- Assisting the Centre Manager in engaging and managing contractors
- Being the main point of contact for tenants’ queries in relation to maintenance, establishing and maintaining excellent communication with tenants to ensure their satisfaction with the buildings and services
- Carrying out small repairs which do not require specialist training both for the communal areas and for individual tenants
- Checking on stocks of cleaning materials, light bulbs, recycling supplies etc, preparing orders and keeping an accurate record on the purchase order sheet
- Tidying communal areas and arranging furniture in meeting rooms
- Changing communal light bulbs
- Carrying out some cleaning and porter duties
- Ensuring waste and recycling are managed efficiently within the centres

**Other areas in which you will be required to work include;**
- Collecting regular data for the head office (such as meter readings)
- Providing information to the Centre Manager for recharges to tenants and to help with credit control
- Attending and contributing to meetings of the cluster’s property management team
- Making suggestions on how to improve management and delivery of maintenance and services to tenants and improve the company's social and environmental objectives
- Assisting the IT department with setting up and managing phone systems and simple computer networks
- Any other reasonable task commensurate with the role

You will maintain a professional standard of presentation and communication with colleagues and tenants at all times.

**Person Specification**

This is a busy, demanding and ‘hands-on’ role that will require someone who is organised, enthusiastic, confident and a problem solver. You will need:

- Previous experience of working in a similar role - for example as a maintenance officer in the public or private property sector, or a school caretaker
- To be trustworthy and able to establish a good rapport with tenants and team members
- To be able to prioritise your work, multi-task and remain flexible
- To be able to act quickly and effectively, often on own initiative and sometimes under pressure
- Basic DIY skills and experience
- To be committed to providing a good service to our tenants
- To be a good communicator, both orally and in writing
- To be comfortable using Microsoft Office software, including Excel
- To be able to work successfully both independently and in a team
- To be committed to social and environmental issues

**Job Types**: Part-time, Temporary contract, Temp to perm
Contract length: 1/2 months
Part-time hours: 22.5 per week

**Salary**: £12.42-£13.00 per hour

**Benefits**:

- Additional leave
- Canteen
- Company events
- Company pension
- Cycle to work scheme
- Employee discount
- Flexitime
- Free parking
- Life insurance
- On-site parking
- Private medical insurance
- Sick pay
- Work from home

Schedule:

- Day shift
- Flexitime
- Monday to Friday

Ability to commute/relocate:

- Bristol, Bristol: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Maintenance (preferred)

Work Location: In person