Facilities Coordinator

3 weeks ago

Bristol, Bristol, United Kingdom Western Power Distribution Full time

About Us

At Western Power Distribution, we're committed to delivering exceptional service to our customers and communities. Our team of experts works tirelessly to ensure the safe and reliable supply of electricity to over 8 million people across the Midlands, the Southwest of England, and South Wales.

Job Introduction

We're seeking a Part-Time Facilities Assistant to join our team at our Avonbank office in Bristol. As a key member of our facilities team, you'll play a vital role in supporting the day-to-day operations of our office, ensuring that our facilities are well-maintained and that our staff have the resources they need to succeed.

Main Responsibilities

  • Provide administrative support to the facilities team, including front-of-house duties, meeting room administration, and updating policy documents.
  • Receive, sort, and distribute incoming and outgoing mail, ensuring that all correspondence is handled efficiently and effectively.
  • Purchase and issue stationery, co-ordinate orders for printed materials, and maintain noticeboards in a tidy and orderly manner.
  • Arrange and co-ordinate repairs and maintenance of buildings and equipment, ensuring that all work is carried out to a high standard.
  • Resolve internal and external customer enquiries, providing excellent customer service and support.
  • Assist with the co-ordination, organisation, recording, and production of contractor, visitor, and tenant identity cards, and arrange monthly audits.
  • Deal with the day-to-day administration of access control systems, ensuring that all systems are up-to-date and functioning correctly.
  • Arrange for corrective action and repair of CCTV and Alarm systems, as required.
  • Make reservations for meeting rooms, ensuring that all bookings are accurate and up-to-date.
  • Maintain computer-based record systems, as appropriate, within the facilities team.
  • Raise and process purchase orders and invoices, ensuring that all financial transactions are accurate and up-to-date.
  • Co-ordinate information technology and telephony requests to suppliers, ensuring that all requests are handled efficiently and effectively.
  • Assist with the performance management and measurement of facilities contracts, ensuring that all contracts are up-to-date and functioning correctly.
  • Exercise cost awareness and be part of the process exercising budgetary control over specific areas of facilities activities, and prepare financial control documents.
  • Take charge and run the reception area, as required, and administer the Flexi-clock system.
  • Maintain a clear and detailed log of all Procurement Card transactions.

Ideal Candidate

We're looking for a highly organised and efficient individual with excellent communication and customer service skills. You'll need to be flexible, with a good general education and GCSE grades A to C or equivalent. Knowledge of our company systems (E5 / CROWN / CAD) would be advantageous.

Evidence of your qualifications will be required prior to appointment. National Grid Electricity Distribution is committed to safeguarding the interests of the Company, colleagues, and customers. This role is subject to a satisfactory Barring Service (DBS) check, depending on the role, different levels of screening and vetting are required.

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