Medical Secretary

7 months ago


Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

Dermatology Directorate -Medical Secretary AFC Band 3

You will have excellent organisational, secretarial and communication skills, to which this post will provide a wealth of opportunities to expand and develop. Qualifications required are RSA2, Audio Typing or demonstrable experience and GCSE pass at English Language.

For further information please contact Shannon Weeks, Team Leader & Medical Secretary - 01752 437026

**Preference will be given to internal Trust staff, as well as ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.**
- The key responsibilities of this role are the effective and efficient management of specific departmental and patient administration systems, ensuring strict adherence and compliance to all Trust Policies and procedures.
- Provide secretarial support to one or more Consultants and junior medical staff, assist in the organisation of the Consultant’s workload
- Following the introduction of voice recognition technology to take responsibility for clinic admin preparation and distribution in a timely and effective manner.
- Responsible for the full secretarial and administrative service to the Consultant(s) and their Medical team (as appropriate).
- Prioritise own workload including the typing of clinics, discharge summaries and medical reports.
- Ensure accurate messages are taken for the Consultant(s) team and delivered in a timely manner.
- Undertake routine office duties including note tracing, photocopying, faxing, filing of correspondence and results and maintenance of records as required.
- Be versatile and adaptable to the demands of the team. Work without supervision and take the initiative as and when required.
- Ensure all hospital case notes are traced into and out of the department accurately on IPM. Obtain/forward case notes to/from other Trusts as and when required.
- Be responsible for dealing with all correspondence by keeping a satisfactory record/filing system and ensure all clinic typing is held on the shared drive appropriately named and in the correct folder.
- Collate results with patient case notes, ensuring that they are seen and actioned promptly by the relevant clinician.
- Take appropriate actions with regard to telephone calls from patients, GPs and other agencies using initiative, within Trust guidelines.
- Maintain an up to date diary for the Consultants/team. Inform relevant staff of cancelled and reduced theatre and outpatient sessions due to Consultant leave, junior doctors leave, on-call commitments, CME, Audit and Directorate meetings etc.
- Ensure effective communication with all members of the team.
- Provide support in respect of Consultants clinical audit responsibilities.
- Ensure outpatient referrals are managed in accordance with the Trust’s Waiting List Policy.
- Required to cover for other colleagues during annual leave/sickness or peak workloads.
- Ensure that clinic follow up administration is actioned as appropriate, i.e. outpatient appointments, investigations, add patients to waiting list as appropriate and internal referrals to other Consultants/departments.
- Ensure timely typing and despatch of outpatient letters to GP’s in accordance with Trust policy.
- Obtain results ensuring that Consultant /or Medical team see them and action in a timely manner.
- Ensure that all results, reports and letters are actioned in accordance with Trust Policy and filed accurately in medical notes.
- Provide other secretarial assistance to the team as required, typing up correspondence, references for junior staff and administration and maintain filing system of this correspondence.
- Ensure Choose and Book referrals are processed in line with Trust Policy.
- Be responsible for liaising with the peripheral hospitals, admin and clinical teams to ensure all patients seen by the Consultants are registered on IPMS and treated in a timely manner.
- Supervise the training of support staff.
- The post holder will undertake any other duties commensurate with the role and grade for this post


  • Medical Secretary

    1 day ago


    Plymouth, United Kingdom Nuffield Health Full time

    HEAD OFFICE Medical Secretary Medical Secretary Plymouth Hospital | Admin Functions | Fixed Term contract | Part time Up to £19,578 pro rata, depending on experience 30 hours per week Nuffield Health is here to take care of the nation’s wellbeing. But to keep doing the right thing for customers and patients, our colleagues need the right level of...

  • Medical Secretary

    1 week ago


    Plymouth, Plymouth, United Kingdom NHS Full time

    Job SummaryWe are seeking an experienced Medical Secretary to join our team at Mayflower Medical Group in Plymouth. The successful candidate will be responsible for providing administrative support to our practice manager, doctors, and health professionals.About UsMayflower Medical Group is a collection of 5 GP surgeries based across Plymouth, providing...


  • Plymouth, United Kingdom Livewell Southwest CIC Full time

    An exciting opportunity has arisen for an experienced Medical Secretary or Personal Assistant to join the Community Mental Health Service in Plymouth as the Senior Medical Secretary/PA to the Clinical Lead. The role of the post holder is to ensure the smooth running of the office of the Clinical Lead and to support the medical team by providing a...

  • Medical Secretary

    7 months ago


    Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    Responsible for providing comprehensive secretarial and administrative support to the senior medical and management teams within the Cluster Group, in an efficient and timely manner. Contribute to the effective delivery of patient care through knowledge of consultant practice and hospital systems. **Preference will be given to internal Trust staff, as well...

  • Medical Secretary

    7 months ago


    Plymouth, United Kingdom Nuffield Health Full time

    HEAD OFFICE Medical Secretary **Medical Secretary** Plymouth Hospital | Department | Permanent contract | Full time Competitive salary 37.5 hours per week Nuffield Health is here to take care of the nation’s wellbeing. But to keep doing the right thing for customers and patients, our colleagues need the right level of support. That’s why we’re...

  • Medical Secretary

    1 day ago


    Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    To provide a comprehensive medical secretarial service to consultant and/or group of medical staff and other clinical staff in an efficient and timely manner Take appropriate actions with regard to telephone calls from patients, GPs and other agencies using initiative, within Trust guidelines. Maintain an up to date diary for the Consultants / team To...

  • Medical Secretary

    7 months ago


    Plymouth, United Kingdom Livewell Southwest Full time

    JOB PURPOSE The post holder will work at the Community Mental Health Service, Cumberland Centre and will be responsible for the provision of a comprehensive medical secretary service to consultants and the multi-disciplinary team. There will be a requirement to also provide medical secretary cover to the Community Mental Health Service Avon team when...

  • Medical Secretary

    3 days ago


    Plymouth, United Kingdom Livewell Southwest CIC Full time

    22.5 hours per week. The post holder will work across the in-patient Recovery Services and will be responsible for the provision of a comprehensive medical secretary service for the Consultant Psychiatrist who works with Syrena House and The Greenfields Unit.

  • Medical Secretary

    6 months ago


    Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    Responsible for the full secretarial and administrative service to the consultant(s) and his/her medical team (where appropriate). Take appropriate action with regard to telephone calls from parents/carers of patients, GPs and other agencies using initiative, within broad guidelines outlined by the consultant(s)/directorate manager. Ensure accurate messages...


  • Plymouth, Plymouth, United Kingdom Livewell Southwest Full time

    Job Overview">We are seeking an experienced and skilled Medical Secretary to join our team at Livewell Southwest. As a Medical Secretary, you will provide comprehensive secretarial support to the SORT Consultants and the Multidisciplinary Team (MDT).About the Role">This is a full-time position with an estimated salary of $45,000 - $60,000 per annum,...

  • Medical Secretary

    6 months ago


    Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    The Microbiology department within the Pathology Service Line is looking for a Band 4 Medical Secretary to join the administration and clerical team to commence as soon as possible. You will have excellent organisational, secretarial and communication skills. Preference will be given to internal Trust staff, as well as ‘Priority’ and 'At Risk' status...

  • Medical Secretary

    7 months ago


    Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    The role is demanding and interesting and will require someone who is flexible and able to work in a busy environment, has attention to detail and the skill to manage a variety of tasks to meet deadlines within the service. We are looking for an enthusiastic, capable and motivated individual to join our team. The post-holder will be working closely with...

  • Medical Secretary

    8 months ago


    Plymouth, United Kingdom Livewell Southwest Full time

    Your role will be to provide a comprehensive, effective and timely secretarial support to -Livewell Community Substance misuse service Non-medical prescribers and Doctors. You will actively organise own workload in an efficient and productive manner. You will liaise with all colleagues within the multidisciplinary team, and with internal departments and...


  • Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    To provide a comprehensive medical secretarial service to the Viral Hepatitis Service and other clinical staff in an efficient and timely manner

  • Medical Secretary

    7 months ago


    Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    The Surgical Care Group is searching for a pooled support secretary. We are looking for an enthusiastic and positive person to help provide support to the service lines, consultants and wider medical teams. This is an excellent opportunity for anyone who wishes to develop their experience and skills within an administrative role. The post holder will work...


  • Plymouth, Plymouth, United Kingdom Livewell Southwest Full time

    Job Title:Medical Secretary Team LeadAbout the Role:We are seeking an experienced and skilled Medical Secretary to join our team at Livewell Southwest. The successful candidate will provide comprehensive secretarial support to our consultants and multidisciplinary team, ensuring seamless continuity of patient treatment.Main Responsibilities:Provide timely...


  • Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    The Primrose Breast Care Centre has a permanent whole time equivalent vacancy for a Band 3 Medical Secretary, 37.5 hours per week. The post holder will be responsible for providing secretarial support to the Breast Consultant team and Family History Clinics medical staff. This is an excellent opportunity for anyone who wishes to develop their experience and...

  • Medical Secretary

    5 days ago


    Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    NEUROSURGERY Medical Secretary An exciting opportunity has arisen for a Medical Secretary to join the expanding Neurosurgery team, based on level 4 at Derriford Hospital. The role is demanding and interesting and will require someone who is flexible and able to work under pressure, has attention to detail skill to manage a variety of tasks to meet...

  • Medical Secretary

    7 months ago


    Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    To provide a comprehensive medical secretarial service to the Lithotripsy Service in an efficient and timely manner. Booking patient appointments for their lithotripsy Typing clinic letters Attending MDT and actioning the outcomes in a timely manner Monitoring the PTL and ensuring patients are booked in a timely manner Ensure effective communication...


  • Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    The Primrose Breast Care Centre has a permanent whole time equivalent vacancy for a Band 3 Medical Secretary, 37.5 hours per week. The post holder will be responsible for providing secretarial support to the Breast Consultant team and Family History Clinics medical staff. This is an excellent opportunity for anyone who wishes to develop their experience and...