Medical Secretary

3 days ago


Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

To provide a comprehensive medical secretarial service to consultant and/or group of medical staff and other clinical staff in an efficient and timely manner

Take appropriate actions with regard to telephone calls from patients, GPs and other agencies using initiative, within Trust guidelines.

Maintain an up to date diary for the Consultants / team

To obtain hospital casenotes and x-rays from both within the Trust and external agencies when required

Arrange patient admissions as directed by the Consultant/team, taking into account clinical priority ensuring that any relevant investigations or pre-assessment appointments are booked.

Formulate Electronic Theatre Lists to the agreed Trust standard format.

Inform the ward of patient admissions and provide hospital notes and x-rays, rebook cancelled patients/informing patients of cancellations

Ensure that appropriate clinic follow up is actioned as appropriate, i.e. out patient appointments, investigations, add patients to waiting list, re-admissions and referrals to other Consultants/departments.

Obtain results ensuring that Consultant /or Medical team see them and action in a timely manner.

Provide other secretarial assistance to the team as required, typing up correspondence, references for junior staff and administration and maintain filing system of this correspondence.

Exposure to distressing/emotional circumstances

Requirement to exert physical effort when dealing with quantities of notes and x-rays and when retrieving notes from outpatients after Consultant clinics each week and filing them in the office to await typing.

Plymouth Hospitals NHS Trust is an equal opportunities employer and is working towards a smoke-free working environment. Under the Trust’s Green Commuter Strategy, on site parking is restricted.

**Preference will be given to internal Trust staff, as well as ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.**

Provide and deliver a high standard of full secretarial service to the Consultant and/or group of clinical staff using a varied range of work procedures.


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