Medical Secretary
7 months ago
Responsible for providing comprehensive secretarial and administrative support to the senior medical and management teams within the Cluster Group, in an efficient and timely manner.
Contribute to the effective delivery of patient care through knowledge of consultant practice and hospital systems.
**Preference will be given to internal Trust staff, as well as ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.**
12 Fixed Term Contract or secondment with the possibility of becoming permanent
Provide and deliver a high standard of full secretarial and personal assistant support to the senior medical and management teams, using a varied range of work procedures, many of which are non-routine, requiring a level of theoretical knowledge.
Contribute to a high level of patient care by ensuring that the planning and evaluation of
individual patients needs are possible through effective and efficient administrative resource
management.
Working on own initiative to deal with all mail and telephone queries regarding patients, ensuring all relevant information is brought to the attention of the Consultant and medical/management teams and taking the appropriate action.
Take appropriate action with regard to telephone calls from patients, GP’s and other agencies using initiative, tact and diplomacy and to make judgements involving facts or situations, some of which require analysis.
Arrange referrals and appointments for clinics/admissions in an efficient and timely manner.
To provide non-clinical advice to patients and relatives regarding admission and appointment details including the enclosure of relevant leaflets and arrangements.
To liaise as appropriate with ward staff, bed managers or other relevant parties.
Work in conjunction with other medical secretaries across the Cluster Group to ensure that workload is managed appropriately.
Responsible for producing and organising clinical and other information to allow the continued timely support to the senior clinical and management team within the Cluster Group.
Ensure typing is up to date using Bighand, including printing, filing and sending out relevant correspondence.
Maintain an up to date diary for the consultant/team, liaising with external and internal contacts and organisations as necessary. Ensuring that the organisation of consultant workload is managed.
Provide personal assistant support to consultants in respect of work relating to teaching, research, NHS medical reports, police statements, coroner reports, charities and publications.
Provide a range of personal assistant support to the senior clinical team to ensure that their daily and future workload is organised as effectively as possible.
Ensure effective communication with all members of the multi-disciplinary team and outside agencies.
To be responsible for identifying the needs for stationery and other office equipment to ensure a continuous flow of necessary tools and to relay the information to the appropriate personnel.
To provide support in respect of consultants clinical audit responsibilities
Responsible for the supervision and training of junior, newly appointed, temporary, locum, agency and other medical secretaries and supporting them during their assimilation.
Ensuring that members of the consultant team are informed of the working arrangements of the office.
Required to cover for other medical secretaries in the Cluster Group during annual leave/sickness or peak workloads.
Responsible for tracking consultants and medical teams annual and study leave, to ensure appropriate personnel are able to plan inpatient or outpatient care and instruct absences to relevant parties.
To maintain confidentiality at all times and adhere to other Trust policies and procedures and to implement policies for own department
Proactively support and enhance the continual quality initiative ensuring a ‘quality first’ approach to all aspects of work.
Frequent requirement for concentration where the work pattern is not predictable.
Provide support to the senior medical teams and use of the digital dictation system.
Potential exposure to distressing and/or difficult situations with patients who may be in a highly emotional state, using tact and emotional intelligence to deal with such scenarios.
To obtain hospital case notes from both within the Trust and outside Trusts when required by the consultant and/or medical team. To ensure that all are appropriately traced at all times and returned to Health records in a timely manner. To arrange for copies of scans to forward to other Trusts and hospitals.
To organise and facilitate meetings putting together the agenda and organising travel and catering.
The taking of minutes, disseminating results and ensuring resulting actions are taken.
Attend and take actions at regular meetings within the Cluster Group.
Responsible for the daily check
-
Medical Secretary
7 months ago
Plymouth, United Kingdom Nuffield Health Full timeHEAD OFFICE Medical Secretary **Medical Secretary** Plymouth Hospital | Department | Permanent contract | Full time Competitive salary 37.5 hours per week Nuffield Health is here to take care of the nation’s wellbeing. But to keep doing the right thing for customers and patients, our colleagues need the right level of support. That’s why we’re...
-
Medical Secretary
7 months ago
Plymouth, United Kingdom Livewell Southwest Full timeJOB PURPOSE The post holder will work at the Community Mental Health Service, Cumberland Centre and will be responsible for the provision of a comprehensive medical secretary service to consultants and the multi-disciplinary team. There will be a requirement to also provide medical secretary cover to the Community Mental Health Service Avon team when...
-
Medical Secretary
6 months ago
Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full timeResponsible for the full secretarial and administrative service to the consultant(s) and his/her medical team (where appropriate). Take appropriate action with regard to telephone calls from parents/carers of patients, GPs and other agencies using initiative, within broad guidelines outlined by the consultant(s)/directorate manager. Ensure accurate messages...
-
Medical Secretary Professional
2 weeks ago
Plymouth, Plymouth, United Kingdom Livewell Southwest Full timeJob Overview">We are seeking an experienced and skilled Medical Secretary to join our team at Livewell Southwest. As a Medical Secretary, you will provide comprehensive secretarial support to the SORT Consultants and the Multidisciplinary Team (MDT).About the Role">This is a full-time position with an estimated salary of $45,000 - $60,000 per annum,...
-
Medical Secretary
6 months ago
Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full timeThe Microbiology department within the Pathology Service Line is looking for a Band 4 Medical Secretary to join the administration and clerical team to commence as soon as possible. You will have excellent organisational, secretarial and communication skills. Preference will be given to internal Trust staff, as well as ‘Priority’ and 'At Risk' status...
-
Medical Secretary
7 months ago
Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full timeThe role is demanding and interesting and will require someone who is flexible and able to work in a busy environment, has attention to detail and the skill to manage a variety of tasks to meet deadlines within the service. We are looking for an enthusiastic, capable and motivated individual to join our team. The post-holder will be working closely with...
-
Medical Secretary
7 months ago
Plymouth, United Kingdom Livewell Southwest Full timeYour role will be to provide a comprehensive, effective and timely secretarial support to -Livewell Community Substance misuse service Non-medical prescribers and Doctors. You will actively organise own workload in an efficient and productive manner. You will liaise with all colleagues within the multidisciplinary team, and with internal departments and...
-
Medical Secretary Team Lead
1 day ago
Plymouth, Plymouth, United Kingdom Livewell Southwest Full timeJob Title:Medical Secretary Team LeadAbout the Role:We are seeking an experienced and skilled Medical Secretary to join our team at Livewell Southwest. The successful candidate will provide comprehensive secretarial support to our consultants and multidisciplinary team, ensuring seamless continuity of patient treatment.Main Responsibilities:Provide timely...
-
Medical Secretary
6 months ago
Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full timeTo provide a comprehensive medical secretarial service to the Lithotripsy Service in an efficient and timely manner. Booking patient appointments for their lithotripsy Typing clinic letters Attending MDT and actioning the outcomes in a timely manner Monitoring the PTL and ensuring patients are booked in a timely manner Ensure effective communication...
-
Medical Secretary Professional
6 days ago
Plymouth, Plymouth, United Kingdom CV-Library Full timeJob DescriptionThis Medical Secretary position involves providing administrative support to a busy medical team in Exeter.Main ResponsibilitiesTyping letters, reports, and associated documentation.Liaising with external agencies, including hospitals and community services.Maintaining accurate referrals databases and processing referrals using the...
-
Medical And Team Secretary
4 weeks ago
Plymouth, United Kingdom Livewell Southwest Full timeJob summary hours per week.An exciting opportunity has arisen for a highly motivatedand enthusiastic individual to join the Psychiatric Liaison Service, based atDerriford Hospital, employed by Livewell.This role is hours per week,this will include some weekends.The post holder will be supporting highlyskilled mental health consultants and clinicians.Our...
-
Medical and Team Secretary
1 month ago
Plymouth, United Kingdom Livewell Southwest Full timeJob summary hours per week. An exciting opportunity has arisen for a highly motivatedand enthusiastic individual to join the Psychiatric Liaison Service, based atDerriford Hospital, employed by Livewell. This role is hours per week,this will include some weekends. The post holder will be supporting highlyskilled mental health consultants and...
-
Medical Secretary
4 weeks ago
Plymouth, United Kingdom Livewell Southwest Full timeJob summary hours per week. A new opportunity has become available for anadditional part-time Medical Secretary to complete our administrative team withinthe Specialist Outreach Recovery Team (SORT) and our small 9 bedded unit basedat Mount Gould Hospital. Are you an experienced, highly flexible MedicalSecretary or an enthusiastic administrator that...
-
Medical Secretary
6 months ago
Plymouth, United Kingdom Livewell Southwest Full timeSystmOne. To receive routine information, which is at times highly confidential and deal with appropriately. Support the teams with information for audits etc when necessary. To ensure that general administrative tasks (e.g. photocopying, faxing, filing, minute taking etc.) are carried out in a timely manner. Draft correspondence as directed by Senior...
-
Rei Medical Secretary
6 months ago
Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full timePRIMARY DUTIES & AREAS OF RESPONSIBILITY 1. Following the introduction of voice recognition technology and Medisoft, to take responsibility for clinic admin preparation and distribution in a timely and effective manner. 2. Responsible for the full secretarial and administrative service to the consultant(s) and their medical team (as appropriate). 3....
-
Medical Secretary
8 months ago
Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full timePlease refer to attached JD for full understanding of the role or contact Jo Ford. We are looking for an enthusiastic and demonstrably experienced Medical Secretary to join our team to support the Consultant Histopathologist team.
-
Medical Secretary
6 months ago
Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full timeProvide and deliver a high standard of full secretarial service to the Consultant and/or group of clinical staff using a varied range of work procedures. **Preference will be given to internal Trust staff, as well as ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as...
-
Support Secretary
6 months ago
Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full timeTo support the Medical Secretaries in providing a comprehensive medical secretarial service to the consultants, allied health professionals, nursing team, junior medical staff in an effective and timely manner. This post is part of a professional multi-skilled team working across the administration service. The key responsibilities of this role are the...
-
Administrator Medical Secretary
6 months ago
Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full timeAn exciting opportunity has arisen within the Dermatology Directorate for a full time, Band 3 Administrator Medical Secretary to join the nursing and clerical teams based at Rowan House. The post will be 37.5 hours a week working Monday to Friday. We are looking for an enthusiastic, capable and motivated individual to join our team. The post-holder will be...
-
Rei Support Secretary
6 months ago
Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full timeProvide secretarial and clerical support to the consultant and medical staff as required. Monitor and inform medical secretaries of stationary needs. Take appropriate action with regards to telephone calls from patients, GP’s and other agencies using initiative, some of which require analysis, and guidance from the medical secretaries, where needed. To...