Medical Secretary

7 months ago


Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

Provide and deliver a high standard of full secretarial service to the Consultant and/or group of clinical staff using a varied range of work procedures.

**Preference will be given to internal Trust staff, as well as ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.**
- Prioritise workload including typing of clinics, letters, timetables/rota's, and consultant queries.
- Sort and deal with all correspondence, keeping a satisfactory record and filing system.
- Take appropriate actions with regard to telephone calls from patients, GPs and other agencies using initiative, within Trust guidelines
- Maintain an up to date diary for the Consultants / team, inform relevant staff of cancelled and and outpatient sessions due to Consultant leave, annual leave, expenses, on-call commitments, CME, MDT's and Directorate meeting
- Required to cover for other colleagues during annual leave/sickness or peak workloads

Prioritise workload including typing of clinics, letters, timetables/rota's, and consultant queries.

Ensure effective communication with all members of the multi-disciplinary team.

Sort and deal with all correspondence, keeping a satisfactory record and filing system.

Collate results with patient case notes, ensuring that they are seen and actioned promptly by the relevant clinician.

Take appropriate actions with regard to telephone calls from patients, GPs and other agencies using initiative, within Trust guidelines.

Maintain an up to date diary for the Consultants / team, inform relevant staff of cancelled and reduced outpatient sessions due to Consultant leave, annual leave, expenses, on-call commitments, CME, MDT's and Directorate meeting.

To obtain hospital case notes when required by the Consultant and/or team.

Required to cover for other colleagues during annual leave/sickness or peak workloads.

booking appointment's and liaising with bookings.

Arrange patient admissions as directed by the Consultant/team, taking into account clinical priority ensuring that any relevant investigations or pre-assessment appointments are booked.

Ensuring that booking guidelines are followed and reminder service actioned in a timely manner.

Where necessary liaise with other Consultants and departments when required.

Ensure that appropriate clinic follow up is actioned as appropriate, i.e. out patient appointments, investigations, add patients to waiting list, re-admissions and referrals to other Consultants/departments.

Ensure timely despatch of clinical letters to GP’s.

Obtain reports/results ensuring that Consultant /or Medical team see them and action in a timely manner.

Ensure that all results, reports and letters are accurately filed in medical notes.

General Admin, including adding referrals to IPM.

Provide other secretarial assistance to the team as required, typing up correspondence, references for junior staff and administration and maintain filing system of this correspondence.

Exposure to distressing/emotional circumstances i.e. typing letters of a distressing nature, dealing with distressed, anxious and angry patients and relatives in person or by telephone.

Requirement to exert physical effort when dealing with quantities of notes and x-rays and when retrieving notes from outpatients after Consultant clinics each week and filing them in the office to await typing.

Requirement to work at a VDU screen for at least 75% of the working day.


  • Medical Secretary

    1 week ago


    Plymouth, Plymouth, United Kingdom NHS Full time

    Job SummaryWe are seeking an experienced Medical Secretary to join our team at Mayflower Medical Group in Plymouth. The successful candidate will be responsible for providing administrative support to our practice manager, doctors, and health professionals.About UsMayflower Medical Group is a collection of 5 GP surgeries based across Plymouth, providing...


  • Plymouth, United Kingdom Livewell Southwest CIC Full time

    An exciting opportunity has arisen for an experienced Medical Secretary or Personal Assistant to join the Community Mental Health Service in Plymouth as the Senior Medical Secretary/PA to the Clinical Lead. The role of the post holder is to ensure the smooth running of the office of the Clinical Lead and to support the medical team by providing a...

  • Medical Secretary

    7 months ago


    Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    Responsible for providing comprehensive secretarial and administrative support to the senior medical and management teams within the Cluster Group, in an efficient and timely manner. Contribute to the effective delivery of patient care through knowledge of consultant practice and hospital systems. **Preference will be given to internal Trust staff, as well...

  • Medical Secretary

    7 months ago


    Plymouth, United Kingdom Nuffield Health Full time

    HEAD OFFICE Medical Secretary **Medical Secretary** Plymouth Hospital | Department | Permanent contract | Full time Competitive salary 37.5 hours per week Nuffield Health is here to take care of the nation’s wellbeing. But to keep doing the right thing for customers and patients, our colleagues need the right level of support. That’s why we’re...

  • Medical Secretary

    7 months ago


    Plymouth, United Kingdom Livewell Southwest Full time

    JOB PURPOSE The post holder will work at the Community Mental Health Service, Cumberland Centre and will be responsible for the provision of a comprehensive medical secretary service to consultants and the multi-disciplinary team. There will be a requirement to also provide medical secretary cover to the Community Mental Health Service Avon team when...

  • Medical Secretary

    15 hours ago


    Plymouth, United Kingdom Livewell Southwest CIC Full time

    22.5 hours per week. The post holder will work across the in-patient Recovery Services and will be responsible for the provision of a comprehensive medical secretary service for the Consultant Psychiatrist who works with Syrena House and The Greenfields Unit.

  • Medical Secretary

    6 months ago


    Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    Responsible for the full secretarial and administrative service to the consultant(s) and his/her medical team (where appropriate). Take appropriate action with regard to telephone calls from parents/carers of patients, GPs and other agencies using initiative, within broad guidelines outlined by the consultant(s)/directorate manager. Ensure accurate messages...

  • Medical Secretary

    7 months ago


    Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    Dermatology Directorate -Medical Secretary AFC Band 3 You will have excellent organisational, secretarial and communication skills, to which this post will provide a wealth of opportunities to expand and develop. Qualifications required are RSA2, Audio Typing or demonstrable experience and GCSE pass at English Language. For further information please...


  • Plymouth, Plymouth, United Kingdom Livewell Southwest Full time

    Job Overview">We are seeking an experienced and skilled Medical Secretary to join our team at Livewell Southwest. As a Medical Secretary, you will provide comprehensive secretarial support to the SORT Consultants and the Multidisciplinary Team (MDT).About the Role">This is a full-time position with an estimated salary of $45,000 - $60,000 per annum,...

  • Medical Secretary

    6 months ago


    Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    The Microbiology department within the Pathology Service Line is looking for a Band 4 Medical Secretary to join the administration and clerical team to commence as soon as possible. You will have excellent organisational, secretarial and communication skills. Preference will be given to internal Trust staff, as well as ‘Priority’ and 'At Risk' status...

  • Medical Secretary

    7 months ago


    Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    The role is demanding and interesting and will require someone who is flexible and able to work in a busy environment, has attention to detail and the skill to manage a variety of tasks to meet deadlines within the service. We are looking for an enthusiastic, capable and motivated individual to join our team. The post-holder will be working closely with...

  • Medical Secretary

    8 months ago


    Plymouth, United Kingdom Livewell Southwest Full time

    Your role will be to provide a comprehensive, effective and timely secretarial support to -Livewell Community Substance misuse service Non-medical prescribers and Doctors. You will actively organise own workload in an efficient and productive manner. You will liaise with all colleagues within the multidisciplinary team, and with internal departments and...


  • Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    To provide a comprehensive medical secretarial service to the Viral Hepatitis Service and other clinical staff in an efficient and timely manner

  • Medical Secretary

    7 months ago


    Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    The Surgical Care Group is searching for a pooled support secretary. We are looking for an enthusiastic and positive person to help provide support to the service lines, consultants and wider medical teams. This is an excellent opportunity for anyone who wishes to develop their experience and skills within an administrative role. The post holder will work...


  • Plymouth, Plymouth, United Kingdom Livewell Southwest Full time

    Job Title:Medical Secretary Team LeadAbout the Role:We are seeking an experienced and skilled Medical Secretary to join our team at Livewell Southwest. The successful candidate will provide comprehensive secretarial support to our consultants and multidisciplinary team, ensuring seamless continuity of patient treatment.Main Responsibilities:Provide timely...


  • Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    The Primrose Breast Care Centre has a permanent whole time equivalent vacancy for a Band 3 Medical Secretary, 37.5 hours per week. The post holder will be responsible for providing secretarial support to the Breast Consultant team and Family History Clinics medical staff. This is an excellent opportunity for anyone who wishes to develop their experience and...

  • Medical Secretary

    3 days ago


    Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    NEUROSURGERY Medical Secretary An exciting opportunity has arisen for a Medical Secretary to join the expanding Neurosurgery team, based on level 4 at Derriford Hospital. The role is demanding and interesting and will require someone who is flexible and able to work under pressure, has attention to detail skill to manage a variety of tasks to meet...

  • Medical Secretary

    7 months ago


    Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    To provide a comprehensive medical secretarial service to the Lithotripsy Service in an efficient and timely manner. Booking patient appointments for their lithotripsy Typing clinic letters Attending MDT and actioning the outcomes in a timely manner Monitoring the PTL and ensuring patients are booked in a timely manner Ensure effective communication...


  • Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    The Primrose Breast Care Centre has a permanent whole time equivalent vacancy for a Band 3 Medical Secretary, 37.5 hours per week. The post holder will be responsible for providing secretarial support to the Breast Consultant team and Family History Clinics medical staff. This is an excellent opportunity for anyone who wishes to develop their experience and...

  • Medical Secretary

    3 days ago


    Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    Responsible for providing comprehensive secretarial and administrative support to the senior medical and management teams within the Emergency Medicine Department in an efficient and timely manner. Contribute to the effective delivery of patient care through knowledge of consultant practice and hospital systems. Provide and deliver a high standard of full...