Contract Administrator

1 week ago


Belfast, United Kingdom Scotts Electrical Services Full time

**Contract Administrator**

**Scotts Electrical Services**

Scotts Electrical Services Limited (Scott’s) was established in August 2007 following a management buy-out of Thrige-Scott Ltd, which was originally Hugh J. Scotts. Within the electrical industry of Northern Ireland, the name 'Scotts' is known for its quality of service, professional workmanship, technical ability and value for money. The company's personal approach helps to maintain a friendly and long-lasting relationship with its clients.

The company wishes to appoint a highly organised and detail-oriented Contracts Administrator to join our team.

**Contract**: Full time / Permanent

**Working Hours**: 8.00 am-4.30pm (4 days)

8.00am - 2.00 pm (1 day)

**Days of Work**: Monday
- Friday

**Salary**: Dependent on experience

**Location**: Belfast

**Reporting To**:Contracts Manager

**Employer**: Scotts Electrical Services Ltd

**Basic Function**: To provide an efficient and effective service

**Contract Administrator Responsibilities**
- Constantly review work management system for newly received work orders
- Liaise with contract managers to agree resource requirement
- Assign work orders to engineers/sub-contractors as required
- Liaise with assignee and contract manager to ensure all parts and resource time captured on work order
- Update client’s measurement sheet with costs of completed work orders
- Review client Purchase Orders and distribute to contract managers
- Prepare approved costs for invoicing
- Manage all client KPIs to ensure compliance and avoidance of service credits
- Contact client’s managers for any extensions to KPIs that may be required
- Collate and compile data for Management Information and Reporting requirements

**General Office Duties**
- Handling incoming calls made to the company in a friendly and respectful manner
- Support accounts’ staff when necessary
- Assist office manager in additional duties as and when required
- Document production - including printing, photocopying and binding as and when required
- Back fill for other administrative team members as and when required
- Support contract/project managers as necessary

**Essential Criteria**:

- A minimum 2 years previous administrative experience in a similar role
- Confident in using Microsoft Word /PowerPoint /Excel
- Excellent organisational skills with the ability to work effectively as part of a team.
- Strong oral and written communication skills.
- Five GCSEs grades A*-C in English and Mathematics or equivalent

**Desirable Criteria**:

- Experience using Work pal
- Experience using Sage 50

**Benefits**:

- 38 hours per week, 2pm early finish one day per week.
- Life Insurance
- Company Pension
- On site Parking

**We reserve the right to enhance criteria to facilitate short listing**

**Scotts Electrical Services Ltd is an equal opportunity employer**

**Job Types**: Full-time, Permanent

**Benefits**:

- Company pension
- Life insurance
- On-site parking

Schedule:

- Monday to Friday

**Experience**:

- Administrative: 2 years (required)

Work authorisation:

- United Kingdom (required)

Work Location: In person

Application deadline: 30/04/2024
Reference ID: CA0324



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