Administration Assistant

2 weeks ago

Bristol, United Kingdom Shield Environmental Services Full time

We’re on the lookout for a talented Administrator to join our team

Are you ready to bring your exceptional organisational skills, keen attention to detail, and proactive approach to support our daily operations? We’re seeking a talented individual who possesses excellent communication abilities and is eager to contribute to our company’s growth. If you’re passionate about efficiency, teamwork, and making a meaningful impact, this is the perfect opportunity for you.

**Main Duties**:

- Prepare, issue and monitor quotations, liaising with clients and contract managers accordingly
- Carry out any duties that may arise to maintain efficient support in relation to the contract
- Arrange key account jobs, liaising with tenants and clients accordingly
- Update databases

**Method Statements/Risk Assessments**:

- Type method statements and annotate plans
- Issue to clients and ensure up-to-date copies are available for contracts managers
- Arrange air monitoring (when requested)

**Other**:

- Set up new projects on Vensis and update the database
- Issue order numbers against projects for contract managers and site staff
- Maintain internal invoice register; drafting invoices and liaising with the accounts department
- Update exposure records for site-based staff every week
- Maintain employee records; monitor training, arrange medicals/face fits
- Issue clients with waste notes and air test certificates
- Process vehicle and site audits
- Filling and archiving
- Answering the phones
- Attend meetings and take minutes
- Assist other departments when required

**Requirements**:

- Experience in a similar role is desirable, but not essential
- Warm, friendly personality with a positive attitude
- Professional, self-motivated and pro-active
- Excellent verbal and written communication skills
- Proficient in Microsoft Office programmes

**Benefits**:

- 20 days holiday, plus bank holidays
- Life assurance
- Pension scheme

**Full-time, permanent position**

**Monday - Friday 8 am - 4.30 pm**

Established in 1979, Shield Environmental Services has become one of the largest national service providers in the environmental service sector. We have grown steadily over the years and have constantly adapted to meet the demands and changing practices of the sectors we work with. However, some things have never changed and we believe that our success is based upon our original core principle of exceptional customer care. We feel honoured to have many long-standing relationships with our clients, many of whom we have been working with for years.

Shield Services Group is an equal-opportunity employer and values diversity.

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