Pa to Head of Capital Raising and Team Assistant

2 months ago

London, United Kingdom Pophouse Entertainment Full time

Pophouse Investment Advisor is a key player in the financial landscape, forming part of Pophouse Entertainment Group. Our dynamic Investment Team, based in London, is seeking a highly organized and proactive Personal Assistant to support the Head of Capital Raising & IR.

As a PA, you will play a strategic and supporting role in managing daily activities. You will be responsible for coordinating the diary management and travel itineraries, coordinate events, and plan and organize initiatives aligned with the organization’s overall business strategy. You will closely collaborate with stakeholders and other Executive Assistant teams, showcasing exceptional networking skills to promote seamless collaboration across the organization.

**Key Responsibilities**

**Diary Management**:

- Efficiently manage the Head of Capital Raising & IR's calendar and coordinate with internal and external parties. Strong focus on prospective and existing investors.
- Arrange and coordinate travel itineraries, including accommodation, transportation, and other logistics for roadshows and business trips for fundraising activities.
- Handle expenses and reimbursement processes.
- Support the rest of the team, as and when needed.

**Event Organization and Management**:

- Plan, organize, and execute various events, meetings, and conferences.
- Coordinate all logístical aspects of events, including venue selection, catering, and audio-visual requirements.
- Project management (planning, overseeing & implementing)

**Qualifications**

**Financial Environment Experience**:

- Prior experience in a financial environment, with a specific focus on Private Equity and supporting Fundraising and IR, with a focus on service and client facing experience.
- Familiarity with industry-specific terminology and processes.

**Communication skills**:

- Ability to communicate clearly and concisely, both verbally and in writing.
- Experienced working with various international stakeholders (we are a multinational organization).

**Organizational skills**:

- Ensure accuracy in managing schedules, travel arrangements, and financial documentation.
- Operate as a proficient gatekeeper and have the ability to handle sensitive and confidential information with integrity.

**Language skills**:

- Proficiency in English is essential.
- Knowledge of an additional 1-2 languages is highly desirable.

**IT & digital skills**
- Able to work well with the systems used by Pophouse (Microsoft Office programs, Zoom, Slack, Salesforce) with aptitude to learn new systems and software to efficient and data driven.

**Personal characteristics**

In this role, your personal characteristics are pivotal to success:
**Team Player and Communication**: You excel in effective collaboration with team members, offering support as needed. Your communication skills shine through clear and concise verbal and written expressions. You possess a strong sense of urgency, proactively addressing potential issues, and exhibit adaptability to changing priorities and needs.

**Attention to Detail**: Demonstrating meticulous attention to detail, you thrive under pressure, efficiently managing multiple tasks simultaneously while adhering to deadlines.

**Self-Starter**: Taking initiative defines your approach as you independently handle tasks and projects. Your proactive mindset extends to anticipating the needs of team members and addressing challenges before they arise.

**About Pophouse Entertainment**

Pophouse is a pioneer - investing in and developing intellectual property and companies within the entertainment industry. We invest capital, creativity, and passion to unlock the power of entertainment. This is our purpose, and what we love to do.

At Pophouse, we amplify the value of our brands by working passionately on developing them into next-generation entertainment experiences and connecting them to new audiences.

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