Pa & Team Assistant

3 weeks ago

London, United Kingdom Bower Search Full time

Our client is a team of real estate experts managing Central London Real Estate to provide sustainable, long-term returns. They are looking for a superstar PA in the making to kickstart their career. This role will provide support to the Chief Executive and Executive Team with administrative processes and office and events management. Working closely with the guidance of the Executive and Operations Assistant, you will be proactive, professional and eager to support the team.

Based out of stunning offices in Mayfair, this role is hybrid with 4 days a week required in the office. The team is friendly and supportive and it's an exciting opportunity to launch your career as a PA in a thriving industry.

**Responsibilities**
- Assisting the Executive & Operations Assistant in the day-to-day running of the office as well as organising internal and external events
- Assisting with IT support for the business, to ensure that helpdesk calls are kept low
- Ensuring good system governance in line with policy
- Preparation of letters and other documents as requested
- Assisting with printing, scanning, photocopying and binding for all team members
- Ensuring all documentation being sent out is on brand and follows company policy
- Ownership of all inboxes i.e. Documents, Info, PM Contracts etc.
- Liaising with reception to order lunches, couriers & taxis
- Organise access/printer cards for new starters
- Ad hoc administrative projects and tasks as requested
- Ensuring all meeting room AV equipment is operational
- Working collaboratively with the team, to learn the team's processes and provide a comprehensive admin support service, taking ownership and responsibility to ensure the work is undertaken accurately and in a timely manner
- Providing cover for reception which includes responding and dealing with external telephone calls and queries in a professional manner and taking clear and concise messages for other members of the team and assisting with meetings

**Requirements**:

- Experience in a PA or team PA role ideally in a professional environment
- Exceptional organisational skills
- Good understanding of IT, software and AV
- Knowledge of SharePoint is an advantage
- Experience in diary management
- Multitasking and time-management skills, with the ability to prioritise tasks
- Knowledge of the Microsoft suite (Outlook, Word, Excel and PowerPoint)
- Adobe PDF skills
- Professional approach and demeanour
- Confidence to work independently
- Flexibility to work as part of a cross-functional team
- Forward-looking and commercial stakeholder management skills
- Ability to work under pressure

**Job Types**: Full-time, Permanent

**Salary**: £30,000.00-£35,000.00 per year

**Benefits**:

- Company pension
- Discounted or free food
- Work from home

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus scheme

Ability to commute/relocate:

- London: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in London

Reference ID: BE022023

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