Office Coordinator

7 months ago

Oxford, United Kingdom Archangel Lightworks Full time

Joining Archangel Lightworks, you will have the opportunity to support and shape the scaling of the operations function in a fast-paced, supportive startup environment.

You will be working with a fun, experienced, and forward-thinking team to deliver transformative free-space laser communications solutions to help solve some of Earth's most critical problems, from economic inclusion to climate change. But that's not all We work extensively with aerospace primes, space agencies and specialist research partners which will provide you with exposure to cutting-edge technologies and exciting challenges. You will be an integral part of a growing team which has already won international prizes and awards including having completed the Catalyst Accelerator which is backed by the US Air Force, Space Force and Microsoft.

**The role**:
We are passionate about innovation and driven to improve humanity's communications infrastructure. To support our growth, we are looking for an Operations professional who is eager to learn in a high-paced and fulfilling environment, where we will empower you to shine in your role.

**What will you be responsible for?**

As Office Coordinator, you will work as part of the Operations team to ensure effective day-to-day running of our facilities and to execute continuous improvements to our operational processes.

Office and Facilities Management:

- Organise physical and online data
- Coordinate facilities maintenance with external vendors
- Implement Health & Safety procedures and ensure day-to-day compliance
- Maintain the key supplies to ensure the smooth running of the office: equipment, stationery, kitchen supplies, refreshments, etc.
- Provide general support to create an enjoyable and productive office environment

Reception Duties:

- Be the first point of contact for greeting visitors to our facility
- Manage deliveries and logistics

HR Support:

- Arrange interviews using our Applicant Tracking System
- Organise team events

Procurement:

- Purchase office and technical items in a timely and accurate manner
- Track shipments and ensure deliveries are received

There will be opportunities to get involved with other areas of Operations, depending on your interests and background.

**Location**:
Oxford. Hybrid with 3-4 days in the office per week.

**Requirements**:

- Proven track record in effective task management, project coordination and teamwork
- Previous experience working in an office environment, ideally within a startup
- Excellent Communication (written & verbal) - accurate and professional
- Excellent administration & organisational skills

**Desirable** additional skills**:

- Office and Facilities Management experience
- Experience in procurement, shipping logistics and customs
- Qualified first aider - training can be provided if necessary

**By joining us, you will have**:

- The opportunity to make a measurable difference in a growing startup building cutting edge technology to support a world-changing vision
- Flexibility: Options for flexible working hours, working from home and custom arrangements that matter to you
- Merit-based compensation (salary, equity options scheme), alongside pension contribution and annual leave allowance
- Investment in you to help you grow, with training resources and budget
- A supportive team culture with high levels of ownership and responsibility
- Annual team retreat, regular socials and weekly team lunch
- A variety of additional perks including goodies, shopping discounts, learning and wellbeing app subscriptions

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