Executive Admin Assistant

4 months ago

Wokingham, United Kingdom Jacobs Full time

**Your Impact**:
At Jacobs, we'll inspire and empower you to deliver your best work so you can evolve, grow and succeed - today and into tomorrow. With more than 55,000 people in 40+ countries, working at Jacobs offers an exciting range of opportunities to develop your career within a supportive and diverse team who always strive to do the right thing for our people, clients, and communities.

People are Jacobs’ greatest asset, and we offer a competitive package to retain and attract the best talent.

In addition to the benefits you’d expect, UK employees also receive free single medical cover and digital GP service, family friendly benefits such as enhanced parental leave pay, free membership of employee assistance and parental programmes, plus reimbursement towards relevant professional development and memberships.

We also give back to our communities through our Collectively program which incorporates matched-funding, paid volunteering time and charitable donations.

Work-life balance and flexibility is a key focus area for Jacobs. We’re happy to discuss hybrid, part-time and flexible working hours, patterns and locations to suit you and our business.

**About the Opportunity**

The Executive Admin Assistant will be responsible for providing administrational support across a high-level framework ensuring efficient administration and delivery of key activities. Key responsibilities include:

- Providing administration assistance to include optimum diary co-ordination and travel for Operations Director and Team.
- Administration of operations business rhythm / diary planning (e.g., issuing out calendar invitations for monthly reviews / workshops etc.) and associated documentation.
- Engaging with relevant operations staff to ensure that all actions are completed to set plan (this includes chasing up for status updates).
- Printing, copying, meeting room & lunch booking, general administrational duties as required.
- Setting up monthly internal operations meetings / producing operations slide deck, coordinating responses and ensure slide deck is ready in time for meeting / capturing accurate PAR meeting minutes/actions & distributing.
- Input into how to improve business administration processes and procedures.
- Maintaining Workforce Planning.
- Ad hoc administrative requirements to meet the needs of the operations team.

**Here’s What You’ll Need**: Essential Qualifications & Experience**:

- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
- Advanced MS Office skills, especially Outlook, Word, PowerPoint, and Excel are required.
- Effective writing skills with the ability to proofread and edit others’ work.
- Experience managing highly confidential information with discretion and sensitivity.
- Proven experience identifying and analysing problems with the ability to make recommendations for solving these challenges.
- Experience responding to shifting demands and changing priorities in a fast-paced environment.
- Experience thriving in a team environment, collaborating with people at all levels of the organization and across departments.

**Our Culture**

Our values stand on a foundation of safety, integrity, inclusion, and diversity. We put people at the heart of our business, and we truly believe that by supporting one another through our culture of caring, we all succeed. We value positive mental health and a sense of belonging for all employees. Find out more about life at Jacobs.

We aim to embed inclusion and diversity in everything we do. We know that if we are inclusive, we’re more connected, and if we are diverse, we’re more creative. We accept people for who they are, regardless of age, disability, gender identity, gender expression, marital status, mental health, race, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. This is reflected in our wide range of Global Employee Networks centred on inclusion and diversity - ACE, Careers, Enlace, Harambee, OneWorld, Prism, Vetnet, and Women’s - find out more about our employee networks here.

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