Executive Assistant

3 weeks ago

Wokingham, United Kingdom Corsair Full time

**Position Summary, Responsibilities and Expectations**:

- Have excellent organizational, interpersonal and communications skills
- Efficiently manage a busy calendar by coordinating and scheduling meetings and calls over different time zones (EMEA, US, Asia)
- Schedule and manage travel arrangements (such as flights, car hire, accommodation) for domestic and international trips, and prepare expense reports following those trips using SAP-Concur.
- Be sensitive to the dynamics of the regional cultures and be experienced in dealing with internal and external contacts at all levels
- Maintain and treat highly confidential information with absolute discretion, including personal information relating to colleagues
- Plan and manage Europe-based internal company events, including periodic business review meetings, company employee events and similar
- Be highly adaptable, resilient and able to work under pressure and to tight deadlines with limited supervision and mínimal direction
- Coordinate team meetings, organization, agenda preparation, room logistics and pre-read distribution. Take meeting minutes and distribute as appropriate
- Prepare correspondence, memoranda, reports, presentations as required - editing, proof reading, printing
- Be an effective and efficient office manager for our two UK offices, managing suppliers and services as required

**Essential Skills and Experience**:

- Strong computer skills ( MS Office Word, Excel, Outlook, Teams, Zoom and PowerPoint)
- Strong experience of multiple diary management and travel.
- Solid administrative experience in a corporate environment interfacing with senior and executive level management and customers
- Strong interpersonal skills and ability to work collaboratively within a team setting
- Keen sense of urgency with a results-driven orientation
- Ability to prioritize and discern what is truly important
- Accuracy and attention to detail with the ability to multi-task.
- Ability to function well in a busy and varied environment and work well under pressure.
- Be a problem solver with a “can-do” attitude
- Experience with SAP-Concur would be an advantage
- Perfect written and spoken English is essential, given the importance of effective communication in this role.
- Competence in European language skills would be an advantage

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