Head of Facilities

3 months ago

London, United Kingdom Meridian Full time

My client is looking for a Head of Facilities to join their growing team, heading up the UK & EMEA sites. This is remote role covering offices across the UK and EMEA, this will be required to travel to UK site regularly and EMEA sites a few times a year.

The facilities team ensure that the offices are maintained and consistently delivered to a high standard. They drive the continuous improvement of all aspects of facilities management and property portfolio globally. The facilities team provide strategic support on projects, with suppliers and budget management as well as Front of House services, and ensure the company operates the Health & Safety policy and acts in accordance with Health and Safety regulation and ISO and BSI standards.

KEY RESPONSIBILITIES

Influence, develop and maintain strong relationships with senior stakeholders; Team Leaders, Divisional Heads, Business Services Leadership Team and Local Managing Partners to provide commercial, solutions driven advice and guidance, in line with the company vision.
Supervise, develop, motivate, mentor and coach direct reports. Monitor performance to ensure the delivery of a first-class service across the company. Ensure a high standard of service to the company’s internal clients to assist in developing the professional reputation of the department.
Consistently review and refresh internal processes and systems to enable the Facilities team to deliver the most effective and time conscious solutions to day-to-day facilities issues, to a global audience
Manage the facilities aspects of all global wide projects, for example new office openings and Digital by Default. ADDITIONAL RESPONSIBILITIES

Property - Manage and oversee all aspects of the portfolio to include fit out and refurbishments. Constantly look to improve the utilisation of its global portfolio and input towards strategies to drive these initiatives.
Facilities - Management of the facilities, including office moves, storage, maintenance, cleaning, security, corporate travel, catering, post, print, records, copiers and stationery and couriers.
Insurance - Support for the insurance programmes and global umbrella cover, including developing and influencing the annual renewal processes, keeping up to date with industry and internal change requirements.
Health and Safety/Environment - Develop and deliver the company strategy for providing and maintaining a safe working environment to include fire, asbestos, electrical, ergonomics, manual handling, first aid safety and COSHH. Maintain and retain the OHSAS18001 and alignment to ISO14001 accreditations.
Outsourced and Supplier Relationships - Manage outsourced and supplier relationships and influence contract negotiation with suppliers, including but not limited to, reception, switchboard, records management and maintenance.
Business Continuity - Support the business continuity programme as a member of the Incident Management Team.
Budgetary and Planning - Prepare an annual Facilities budget ensuring that expenditure is in line with the approved budget and analyse costs for all products, services and equipment and compare alternatives.
Authorise budgeted expenditure up to agreed limits. Seek approval from the Chief Facilities Management Officer for unbudgeted expenditure and expenditure above agreed limits. Review expenditure against budget and analyse and report upon material budget variances. Identify and take action to redress material budget variances.
Keep abreast of all property related compliance and ensure they are adhered to throughout the company.
Liaise with the Security Group on strategic security planning and ISO27001.
Ensure confidentiality and security of all practice and clients’ documentation.
Operate the company quality procedures as specified in the current edition of the Quality Procedures. If you feel you can deliver on the above, then please send your CV to me, and we can discuss further.

This is a full-time role working Monday to Friday offering circa £75,000 - £95,000 DOE and amazing benefits.

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