Administrative Assistant

6 months ago


Swansea, United Kingdom A1 Interiors (sw) ltd Full time

'''Responsibilities'''
- Provide administrative support to ensure efficient operation of the office
- Answer and direct phone calls in a polite and professional manner
- Organize and schedule appointments, meetings, and travel arrangements for management and staff
- Maintain an organized filing system for important documents and records
- Perform data entry tasks to input and update information in databases or spreadsheets
- Prepare and edit correspondence, reports, and presentations using various computer software programs
- Assist with bookkeeping tasks using QuickBooks or similar accounting software
- Manage inventory of office supplies and place orders when necessary
- Greet and assist visitors in a friendly and professional manner

'''Qualifications'''
- Proven experience as an administrative assistant or in a related role
- Strong organizational skills with the ability to multitask and prioritize tasks effectively
- Proficient in using Google Suite (Docs, Sheets, Slides) and Microsoft Office (Word, Excel, PowerPoint)
- Excellent clerical skills including typing, filing, and record keeping
- Accurate data entry skills with attention to detail
- Familiarity with QuickBooks or similar accounting software is a plus
- Strong written and verbal communication skills
- Professional phone etiquette with the ability to handle inquiries and requests professionally
- Ability to work independently with mínimal supervision

Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as required to meet the ongoing needs of the organization.

**Job Type**: Part-time

Expected hours: 24 per week

**Benefits**:

- Company pension
- On-site parking

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licence (preferred)

Ability to Commute:

- Swansea (required)

Ability to Relocate:

- Swansea: Relocate before starting work (required)

Work Location: In person

Reference ID: Would suite a young person who has to start once they have taking the children to school and finish in time to pick them up



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