Administration Assistant

4 months ago


Swansea, United Kingdom Smile Plastics Full time

**Company Overview**

Smile Plastics is an inspiring, fast-moving global design house and factory. We transform plastic waste materials into core and bespoke ranges of panel products made from 100% recycled and 100% recyclable plastics. As one of the leading suppliers in our field, we pride ourselves on excellent quality and design, all within a circular sustainable business model. We sell to architectural and interiors markets worldwide for furniture and fittings in commercial and residential spaces. Some of our clients include: Paul Smith, Christian Dior, Lush, Ted Baker, Ganni, National Trust, V&A Museum, Gensler and Selfridges.

We are now in a period of growth and have a new and very exciting opportunity for a motivated Administration Assistant to join our team based in Fforestfach, Swansea.

You will provide an excellent and efficient administration support playing a fundamental part in the smooth running and coordination of our business.

Highly motivated with a passion for sustainability and an appreciation of what we do, you will You’ll have the ambition and drive to make a valued contribution to our rapidly evolving business.

**What you will be doing**
- General office and administrative work in line with the daily running of the business
- Supporting with sample shipments and covering when required to organise wider logistics
- Conduct data entry and maintain accurate records
- Organising travel/accommodation UK and worldwide, working to budget requirements
- Making arrangements for external visitors (refreshments on site, hotel/travel booking etc)
- Coordinating and organising of internal communications and events
- Supporting the Senior Leadership Team with administrative duties as required
- Assisting with bookkeeping, allocating customer payments - sending out invoices
- Supporting with administration analysis - matching shipping invoices
- Following up on receipt of purchases by customers
- Purchasing of key supplies for our products
- Management of and purchasing of supplies for the office such as stationery and office equipment, ensuring where applicable to source products in line with our sustainable ethos.
- Demonstrate professional phone etiquette when answering calls and handling queries

**Who we are looking for**
- Experience in Administration assistance
- Strong organisational skills
- Excellent administrative skills
- Practical experience of using databases, spreadsheets including financial spreadsheets
- Is flexible - the role will require you to be flexible with ever changing work demands
- Able to work pro-actively and unsupervised using own initiative.
- Ability to multitask and prioritise tasks.
- Excellent time management skills.
- Attention to detail
- Great verbal and written communication skills.
- Works well under pressure and enjoys a varied role in fast paced, evolving environment
- Willingness to go way beyond expectations

**What we can offer**:

- Experience of working for an innovative, unique, eco-driven company - taking the world’s waste and making it useful again
- Competitive market salary
- Company share option EMI scheme & Company
- Pension contribution
- 29 days holiday, inc statutory bank holidays
- (pro-rata) & Hours: 37.5 hours per week
- Small, friendly work environment
- Here at Smile Plastics, we are all multi-skilled, and as a small, expanding company, we don’t define you by your job title. We encourage staff to develop by supporting knowledge growth, providing in-house and external training.

**Job Types**: Full-time, Permanent

Pay: £22,500.00-£24,500.00 per year

**Benefits**:

- Company pension
- On-site parking

Schedule:

- Flexitime
- Monday to Friday

Ability to commute/relocate:

- Swansea: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Office Administration: 1 year (preferred)

Work authorisation:

- United Kingdom (required)

Work Location: In person

Reference ID: Smile / AA



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