Administration Assistant
4 months ago
**Company Overview**
Smile Plastics is an inspiring, fast-moving global design house and factory. We transform plastic waste materials into core and bespoke ranges of panel products made from 100% recycled and 100% recyclable plastics. As one of the leading suppliers in our field, we pride ourselves on excellent quality and design, all within a circular sustainable business model. We sell to architectural and interiors markets worldwide for furniture and fittings in commercial and residential spaces. Some of our clients include: Paul Smith, Christian Dior, Lush, Ted Baker, Ganni, National Trust, V&A Museum, Gensler and Selfridges.
We are now in a period of growth and have a new and very exciting opportunity for a motivated Administration Assistant to join our team based in Fforestfach, Swansea.
You will provide an excellent and efficient administration support playing a fundamental part in the smooth running and coordination of our business.
Highly motivated with a passion for sustainability and an appreciation of what we do, you will You’ll have the ambition and drive to make a valued contribution to our rapidly evolving business.
**What you will be doing**
- General office and administrative work in line with the daily running of the business
- Supporting with sample shipments and covering when required to organise wider logistics
- Conduct data entry and maintain accurate records
- Organising travel/accommodation UK and worldwide, working to budget requirements
- Making arrangements for external visitors (refreshments on site, hotel/travel booking etc)
- Coordinating and organising of internal communications and events
- Supporting the Senior Leadership Team with administrative duties as required
- Assisting with bookkeeping, allocating customer payments - sending out invoices
- Supporting with administration analysis - matching shipping invoices
- Following up on receipt of purchases by customers
- Purchasing of key supplies for our products
- Management of and purchasing of supplies for the office such as stationery and office equipment, ensuring where applicable to source products in line with our sustainable ethos.
- Demonstrate professional phone etiquette when answering calls and handling queries
**Who we are looking for**
- Experience in Administration assistance
- Strong organisational skills
- Excellent administrative skills
- Practical experience of using databases, spreadsheets including financial spreadsheets
- Is flexible - the role will require you to be flexible with ever changing work demands
- Able to work pro-actively and unsupervised using own initiative.
- Ability to multitask and prioritise tasks.
- Excellent time management skills.
- Attention to detail
- Great verbal and written communication skills.
- Works well under pressure and enjoys a varied role in fast paced, evolving environment
- Willingness to go way beyond expectations
**What we can offer**:
- Experience of working for an innovative, unique, eco-driven company - taking the world’s waste and making it useful again
- Competitive market salary
- Company share option EMI scheme & Company
- Pension contribution
- 29 days holiday, inc statutory bank holidays
- (pro-rata) & Hours: 37.5 hours per week
- Small, friendly work environment
- Here at Smile Plastics, we are all multi-skilled, and as a small, expanding company, we don’t define you by your job title. We encourage staff to develop by supporting knowledge growth, providing in-house and external training.
**Job Types**: Full-time, Permanent
Pay: £22,500.00-£24,500.00 per year
**Benefits**:
- Company pension
- On-site parking
Schedule:
- Flexitime
- Monday to Friday
Ability to commute/relocate:
- Swansea: reliably commute or plan to relocate before starting work (required)
**Experience**:
- Office Administration: 1 year (preferred)
Work authorisation:
- United Kingdom (required)
Work Location: In person
Reference ID: Smile / AA
-
Administration Assistant
5 months ago
Swansea, United Kingdom Bardic Construction Full timeWe are a mid sized construction company, based in Fforestfach, Swansea. We are looking for an experienced administrative assistant who to: - Provide administrative support to ensure efficient operation of the office - Answer and direct phone calls in a polite and professional manner - Assist in the preparation of regularly scheduled reports and...
-
Administrator Assistant
1 week ago
Swansea, United Kingdom HAYS Full timeTemporary - Administrator - Swansea Your new role The management of the office supplies inventory and places orders as needed.Schedule and coordinate meetings, appointments, and travel arrangements.Handle incoming and outgoing correspondence, including emails, phone calls, and mail.Prepare and edit documents, reports, and presentations.Maintain and...
-
Administrative Assistant
5 months ago
Swansea, United Kingdom Redkite Solicitors Full time**Administrative Assistant** Location: Swansea Start date: ASAP Redkite Solicitors prides itself on being able to offer a broad range of legal services that are able to meet the diverse needs of its clients. Our firm has been providing legal advice to individuals, families and businesses in our communities since 1898 and we are here for our clients every...
-
Administrator Assistant
2 weeks ago
Swansea, United Kingdom CV-Library Full timeYour new role The management of the office supplies inventory and places orders as needed. Schedule and coordinate meetings, appointments, and travel arrangements. Handle incoming and outgoing correspondence, including emails, phone calls, and mail. Prepare and edit documents, reports, and presentations. Maintain and organise files, records, and other...
-
Administrative Assistant
5 months ago
Swansea, United Kingdom AMROC Heating Services Ltd Full timeAMROC Heating Services Ltd is a building management systems company based in Swansea. They offer 24/7 repair services and installations for all mechanical requirements. The company is accredited by various industry-leading suppliers and quality assurance schemes, ensuring that their services are performed at a high standard. **Role...
-
Administrative Assistant
4 weeks ago
Swansea, City and County of Swansea, United Kingdom Compass Group UK Full timeAdministrative Assistant OpportunityWe are seeking an experienced and skilled Administrative Assistant to join our team in Swansea. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office, providing administrative support to our staff, and contributing to the success of our organization.Key...
-
Administrative Assistant
4 weeks ago
Swansea, City and County of Swansea, United Kingdom Compass Group UK Full timeAdministrative Assistant OpportunityWe are seeking an experienced and skilled Administrative Assistant to join our team in Swansea. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office, providing administrative support to our staff, and contributing to the success of our organization.Key...
-
Administrative Assistant
6 months ago
Swansea, United Kingdom Swansea Bay University Health Board Full timeWe are recruiting an Administrative Assistant to work within the Primary and Community Services and Therapies Group. Applications are invited from enthusiastic, motivated individuals to join the team, who possess experience in a range of IT systems / packages coupled with proven administration skills. The main duties will include administration tasks...
-
Administrative Assistant
3 weeks ago
Swansea, City and County of Swansea, United Kingdom Compass Group UK Full timeAdministrative Assistant OpportunityWe are seeking an experienced and skilled Administrative Assistant to join our team in Swansea. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office, providing administrative support to our staff, and contributing to the success of our organization.Key...
-
Administrative Assistant
3 weeks ago
Swansea, City and County of Swansea, United Kingdom Compass Group UK Full timeAdministrative Assistant OpportunityWe are seeking an experienced and skilled Administrative Assistant to join our team in Swansea. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office, providing administrative support to our staff, and contributing to the success of our organization.Key...
-
Administrative Assistant
5 months ago
Swansea, United Kingdom A1 Interiors (sw) ltd Full time'''Responsibilities''' - Provide administrative support to ensure efficient operation of the office - Answer and direct phone calls in a polite and professional manner - Organize and schedule appointments, meetings, and travel arrangements for management and staff - Maintain an organized filing system for important documents and records - Perform data entry...
-
Administrative Assistant
4 weeks ago
Swansea, City and County of Swansea, United Kingdom Compass Group UK Full timeAdministrative Assistant OpportunityWe are seeking an experienced and skilled Administrative Assistant to join our team in Swansea. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office, providing administrative support to our staff, and contributing to the success of our organization.Key...
-
Administrative Assistant
4 weeks ago
Swansea, City and County of Swansea, United Kingdom Compass Group UK Full timeAdministrative Assistant OpportunityWe are seeking an experienced and skilled Administrative Assistant to join our team in Swansea. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office, providing administrative support to our staff, and contributing to the success of our organization.Key...
-
Administrative Assistant
6 months ago
Swansea, United Kingdom Swansea Bay University Health Board Full timeThe Administrative Assistant will be responsible for proving a comprehensive administrative and typing service for the Neurology Department. The Administrative Assistant will maintain a direct and close working relationship with the Medical Secretary, Consultant and Medical staff as well as other staff within the Department, Medical Secretaries, Medical...
-
Administrative Support Assistant
5 months ago
Swansea, United Kingdom Enable Physios Limited Full time**Job Summary**: The Administrative Support Assistant will play a crucial role in the daily operations of our clinic. This position involves a variety of administrative and clerical tasks to support the clinic's operations, including managing patient records, scheduling appointments, handling billing and insurance claims, and providing excellent customer...
-
Senior Administrative Assistant
4 weeks ago
Swansea, City and County of Swansea, United Kingdom New Directions Holding Full timeJob Title: Administration & Organisation Assistant Level 4New Directions is seeking a highly skilled Administration & Organisation Assistant to join our team in a local Primary school, covering maternity leave starting April 2025.Job Purpose:As an Administration & Organisation Assistant, you will be responsible for:Organising and supervising administrative...
-
Senior Administrative Assistant
4 weeks ago
Swansea, City and County of Swansea, United Kingdom New Directions Holding Full timeJob Title: Administration & Organisation Assistant Level 4New Directions is seeking a highly skilled Administration & Organisation Assistant to join our team in a local Primary school, covering maternity leave starting April 2025.Job Purpose:As an Administration & Organisation Assistant, you will be responsible for:Organising and supervising administrative...
-
Laundry Administrative Assistant
5 months ago
Swansea, United Kingdom NHS Wales Shared Services Partnership Full timeNHS Wales Shared Services Partnership (NWSSP) Laundry Service is offering an exciting Administration Assistant opportunity within the Llansamlet Swansea Laundry Service. The Administration Assistant will provide a secretarial and administrative support for the Llansamlet Laundry Service and will provide remote support for other sites within the All Wales...
-
Administration Assistant
4 months ago
Swansea, United Kingdom Lakeside Flood Solutions Full timeAt Lakeside we supply and install Flood Defence Systems, Roller Garage Doors and Security Shutters throughout the UK. Due to continued expansion we are currently looking for a full-time Administration Assistant / Receptionist to work at our factory in Fforestfach, Swansea. **Role Responsibility** - Answer phone calls and deal with initial customer...
-
Accounts/administration Assistant
5 months ago
Swansea, United Kingdom FRF Motors Limited Full timeFRF Motors Limited is currently looking to recruit an Accounts/Administration Assistant to join our friendly Finance Department based in Swansea. FRF are one of the most successful franchised motor groups in South Wales; we owe this to our staff members who are committed to our customers and our business. We pride ourselves on having industry leading...