Meeting and Events Coordinator M

3 weeks ago

London, United Kingdom Oxford and Cambridge Club Full time

_**The Club**_

The **Oxford and Cambridge Club** is an exclusive private members Club with a Grade II*-listed Clubhouse in central London. The Club has 46 bedrooms, a fine dining restaurant, 3 banqueting suites, 2 bars, 2 squash courts, a billiards room and extensive libraries. The Club has nearly 5000 members.
- **Benefits**_

£ 33,000per annum basic (pro-rata)
- Staff fund (bonus) paid twice per annum
- Uniform provided and laundered
- Personal pension scheme
- Season ticket loan after qualifying period
- Superb staff dining room and facilities
- Excellent staff meals whilst on duty
- 28 days holiday including bank holidays per annum (pro-rata)
- Exciting range of learning and development programs
- Colleague recognition and reward programs
- In house training academy - SQA endorsed, IOH endorsed, CPD certified
- **Eligibility**_

Only applicants eligible to work in the UK or have a valid UK work permit or visa should apply.
- **The Role**_
- **The Person**_
- Previous experience in conference and Banqueting is an advantage
- Be punctual, polite, courteous and helpful to Members and colleagues at all times.
- Reliable, professional and good team player.
- Able to work unsupervised
- Good communications skills with good spoken and written English
- **Main Duties**_

**The role is to ensure the support of the smooth running of the Banqueting department and its administration in consultation with the Banqueting Managers and working within the guidelines set by the Club and effectively communicating to all relevant departments.**

Filing and administration of past, present, ongoing and future events.

Function sheets - compiling function sheets through contact with clients and collating, formatting and distributing information through all departments

Dealing with Member and Client enquiries and proposals ensuring that all quotes are sent within 24 hours of request

Assist with Committee meetings working one evening every 2 weeks approximately

Using the Club computer system to enter all bookings appropriately, ensuring organisation and facilitation of Club and private events, liasing with clients and members regarding their events in conjunction with the Banqueting Managers.

Creation of table menus and place-cards for all events on a daily basis as well as the day to day restaurant menus

Keeping the Stationery in the Banqueting department fully stocked, checking on a regular basis to ensure there is no shortage

Updating and collation of function, conference and wedding packs

Maintaining overall effective communication with colleagues and all other departments

Club Events - To liaise with the Secretariat responsible for Club events with regard to bookings, enquiries, and payments for these events, with full administration, coordination and supervision.

General duties allocated to you from heads of department from time to time
- **Eligibility**_

Only applicants eligible to work in the UK or have a valid UK work permit or visa should apply.

**Job Types**: Full-time, Permanent

**Salary**: £33,000.00 per year

**Benefits**:

- Company events
- Company pension
- Cycle to work scheme
- Discounted or free food
- Flexitime
- Life insurance
- Referral programme
- Wellness programme

Schedule:

- Flexitime
- Monday to Friday

Supplemental pay types:

- Bonus scheme
- Yearly bonus

Ability to commute/relocate:

- London: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Event Management: 3 years (required)

Work Location: In person

Reference ID: July2023

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