Facilities Administrator

3 weeks ago

Newbury, United Kingdom Adecco UK Full time

A wonderful opportunity to work for a corporate company based in Newbury on a temporary basis has become available. Our client is seeking a Facilities Administrator to join their team on a temporary, part time basis paying £11 an hour.

**Hours: Tuesday, Wednesday & Thursdays 8:30AM-5PM**
- Provide general administrative support, reporting to the Regional Location Support Manager
- Ensure smooth day to day operations of the office
- Business partner and key connector to site leaders to build and maintain a strong employee community and office culture, focused on engagement, site wide activities and efficient site function.
- Front office management - to meet and greet visitors in the office, acting as point of contact and managing their queries.
- Travel - flight tickets and visa processing for employees and hotel arrangements/ground transportation
- Responsible for supporting sites to maintain a healthy, safe, and hygienic office work environment.
- Procurement of office consumables and supplies, upkeep requirements and inventory
- Overall coordination and negotiation with all service providing vendors.
- Point of contact with building management for landlord at residence meetings (where required), maintenance, repairs, and services.
- Update Policies and Guidelines that help provide clarity to services provided.
- Working closely with the services and finance teams to ensure timely production of purchase orders and processing of invoices/payments.
- Maintain physical or electronic filing systems for contracts and documentation
- Customer and services operations including ensuring a consistent and effective response to customer's needs
- Organisation and management of inbound and outbound shipments from various sites
- Support for internal meetings and events and back-up for global meetings and appointments

**Other ad-hoc duties as assigned**
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

To speak to a recruitment expert please contact Gabriella Upton

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