Facilities Coordinator

* Facilities Coordinator
- IOSH / NEBOSH
- Health & Safety
Job Role: Facilities Coordinator
Location: Newbury, Berks

**Salary**: £27,000 -£30,000 (Depending on Experience)
Full time, Permanent, Office Based
About the Role
We currently have an exciting opportunity for a Facilities Coordinator. This position is based in Newbury, Berkshire. The Facilities Coordinator is a key role reporting directly to the onsite Facilities Manager.
In this role, you will be performing a variety of tasks including providing vital administrative support to the Facilities Management team. You would also be assisting in the management of on-site contractors, supporting in the buildings H&S and conductinginspections and assessments to ensure the highest standards are maintained at all times.
Key Duties / Responsibilities
- Onsite project management work and 3rd party suppliers
- Provide minor onsite repair, administrative and coordinative support to the Facilities Management Team and support with external contacts as needed
- Coordinate Facilities activities, work direction, and support systems
- Be involved with Health and Safety, providing guidance and management onsite
- Maintain, and organize the department's central files, information, and filing
- Assist in the management of all contractors onsite to ensure they perform to the required standards (including inspection of vendors' works)
- Assist in the procurement of vendors and services as required
- Ensure prompt and accurate management of purchase orders in the system
- Conduct regular audits, like fire safety audits, to ensure safety procedures on site are in place and working
- Assist in carrying out safety procedures when needed including evacuation drills
- Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times
- Involvement with new staff induction sessions
- Follow established escalation procedures and incident reporting procedures
- Meeting room setup
- Manual Handling: Ad-hoc tasks such as furniture moves, shelving builds, waste disposal
Skills & Experience
Must Haves
- Previous involvement in basic office facilities management (soft services).
- Previous involvement in minor building repairs, facilities, property management, hospitality or related field
- Knowledgeable in health and safety requirements, critical facilities and vendor management.
- Proactive & professional approach to customer service
- An excellent communicator - both written and verbal communication including strong computer skills (Word, Excel, PowerPoint, and Outlook)
- Accuracy when dealing with data input
- Able to work independently and take positive action to resolve issues on own initiative
- Able to interact with the general client staff & vendors with ease
- Able to manage conflict and conflicting priorities
Desirable
- IOSH Cert (Managing people safely)
- NEBOSH (NGC / Fire Safety)
- Experience in conducting risk assessments
Must have a car & full license