Pa / Office Assistant

2 months ago


London, United Kingdom Numismatica Ars Classica Full time

A prestigious auction house based in Mayfair is looking for an _Italian speaking PA / Office Assistant_ to join their small and friendly team to provide support to the office staff with the day-to-day running of the London office, and assisting two busy directors with private PA duties.

This is a full-time position and would ideally suit someone who has previous administrative, book-keeping or shipping experience, as well as being a tremendously varied role which requires flexibility, multi-tasking, and discretion at all times.

This is an office-based role and you will be working in a small team, so we are looking for a good team player.

Working hours are from 9:30 - 5:30, although flexibility is required _(overtime will be compensated)._

**Key duties involved**:

- Assisting Directors with ad hoc PA duties for themselves and their families.
- Preparing shipments including associated paperwork for clients, going to the post office, booking couriers, and updating back-office systems.
- Ensuring that shipments are customs cleared and tracking packages to ensure safe and timely delivery.
- Ordering office stationery and being the first point of contact for office cleaners and suppliers.
- Ordering lunch for the office
- Sorting and distributing post.
- General filing, data entry, photocopying and other administrative duties.
- Checking the bank accounts and keeping track of paid and unpaid invoices.
- Helping with raising new invoices, creating client contracts, and updating the company database when required.
- Preparing and shipping grading submissions

**Key qualities and competencies required**:

- Self-motivated, reliable, trustworthy and hardworking.
- Fluent in both English and Italian.
- Confident and able to work alone with little instruction.
- Strong attention to detail.
- Organised and methodical worker.
- Efficient multi tasker.
- Strong numeracy and judgment skills.
- Good computer literacy including sound knowledge of MS Office.

**Experience**:

- 2+ years of work experience in an office environment is desirable.
- Fluent in written and spoken Italian.
- Any additional languages would be an advantage.
- **We can only consider applicants who already have the Right to Work in the UK.**_

Schedule:

- Monday to Friday

Work Location: One location

Expected start date: 06/03/2023


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