Office Assistant/pa

3 weeks ago


London, United Kingdom LMA Full time

**Office Assistant/PA - London**
The role is for a superb Office Assistant/PA and my client, a historic finance house, have offices in the UK and internationally. They are a group of high performing and cohesive individuals who are utterly career committed and empowered to contribute to thedevelopment of the business. They are now looking to add to their workforce in London and hire a superb Office Assistant/PA who will be the 'go-to' person in the office and really enjoy being the true lynch-pin.
**The role**:
The purpose of the role is to ensure the smooth running of the office in London, adding value by independently managing many areas, including facility management, contracts management, landlord liaison, health & safety. You will also provide administrativesupport to our principals.
Reporting to one of our principals, your responsibilities will include:
**Office Assistant duties**:

- Facilities management and landlord liaison
- Ordering stationery, kitchen supplies and IT equipment
- Office contracts management
- Welcoming visitors
- Organising induction programmes for new employees
- Assisting the organisation's HR and finance functions
- Office bills and payment processing
- Health & Safety
- Insurances on company level
- Subscriptions and memberships
**Administrative Support**:

- Effective management of diaries and the daily workflow for our principals
- Dealing with incoming and outgoing post
- Travel management for our principals
- Employee expense claims monitoring and processing
- Events management
**Competencies**:

- Must be able to manage confidential information
- Excellent verbal and written communication skills
- Ability to work autonomously, confidently, and efficiently in a high paced environment
- Ability to work as part of a team
- Ability to interact with all levels of professionals and colleagues globally
- Excellent command of Office 365 suite
- Ability to grasp information quickly, taking appropriate actions when required
- Ability to prioritise and organise


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