HR Coordinator

3 weeks ago

Southampton, United Kingdom CooperVision Full time

**JOB TITLE**: HR Coordinator (12 Month FTC)

**LOCATION**: Hamble/Hybrid

**WORKING HOURS**: 37.5, Monday to Friday 0830 - 1630

**A brighter future awaits you**

At CooperVision, we are proud to be the global leader in contact lenses. At our innovative sites worldwide, we manufacture and distribute contact lenses to some of the biggest names in optics. We’re all about creating brighter futures for our customers, our wearers and our people.

What can you expect from us as an employer? Well, we like to look at things a little differently. We call it bringing a refreshing perspective. And for every one of us who works here, it means our opinion really counts, we get to share our ideas, and we get to make an impact.

We’re big on belonging. Because being part of something great is what makes our company the best it can be. And we value diversity, because you can see a whole lot more when you have different perspectives. We’re an ambitious company. And to help us achieve our goals, we’ll give you all you need to achieve yours.

**What will you be doing**:
Within UK Manufacturing, this role forms part of a HR Shared Service Team with other Specialists and Administrators. This role supports and coordinate the HR Administration, data collection and reporting for all levels of management and supporting the, HR Business Partners, HR Managers and HR Director.

The role has many diverse features and requires a high degree of flexibility and multi-tasking to ensure a brighter future for all our employees, customers and stakeholders.

As well as professional advice and support to both Managers and employees across all divisions on a multi-site basis, in accordance with the ongoing needs of the growing Company’s business. You will also provide timely and accurate data for payroll and absence management, data management within the systems as well as contractual administration.

**Essential responsibilities**:

- Providing an accurate HR information service that meets the needs of the HR team, its customers, and the business as a whole within a fast-paced environment.
- Own and be responsible for data integrity within our Global Oracle Software and other People related systems.
- Provide a full administrative support in relation to monthly payroll, absence data and time keeping submissions.
- Provide first line support and guidance on Company policies, procedures, terms and conditions and employment legislation as appropriate and alongside the support of the HR Business Partners.
- Prepare, issue and sign all contracts of employment using our Global Oracle Software, as well as ensuring compliance with legislation.
- The ability to set up employee electronic files ensuring data integrity and GDPR is adhered to at all times.
- Prepare, issue and sign all legal paperwork for the employee life cycle in relation to Promotions / Transfers / Salary Reviews / Variations to employment Contract.
- Raise and process termination paperwork in a timely and accurate fashion.
- Provide support in regard to the onboarding process, including confirming work eligibility
- Support the absence management process, including long term sick for payments, maternities and paternities.
- Support internal and external recruitment campaigns alongside the Talent Acquisition Specialist, as required.
- Complete benefits reporting, deal with day to day queries, support specific benefit projects i.e. salary reviews
- Contribute to the improvement and development of policies and procedures ensuring legal compliance and best practice
- Produce ad hoc departmental reports as required
- General administrative duties, including but not limited to filing, general correspondence, raising purchase orders, ordering stationery, scanning, archiving and shredding
- Support any quality/social audit requirements as needed
- Any other related duties connected with the Company’s business as may be required.

**What are we looking for?**
- CIPD professional qualification at level 3 or working towards
- Good standard of English in verbal and written form are essential for this role preferably at GCSE level.

In addition, you’ll have experience in:

- Previous relevant HR experience with either HR Administration, Payroll or HR Talent Administration
- Experience within a shared service working environment (desirable)
- Proven experience with detailed administrative skills, specifically around data management and integrity
- Experience working in a fast-paced environment
- Generalist HR experience (desirable)
- Willingness to engage with a growth mindset including studying towards a professional CIPD qualification.

**What we offer**

You’ll receive competitive compensation and a fantastic benefits package including; 25 days holiday, pension scheme, healthcare cover, life assurance, access to our Wellness Platform to support you in mental health and wellbeing, a discounted contact lens scheme and much more

**What is important to us**

Our four values define

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