Human Resources Coordinator

2 weeks ago

Southampton, United Kingdom QCIC Full time

What you will do


  • Provide high-quality HR support to facilitate the resolution of everyday people queries and to ensure operational delivery of the full range of HR activities for the business.
  • Maintain the HR and benefits systems with any changes to employees, terms, and conditions and produce appropriate letters as needed.
  • Work closely with the Senior HR Manager to audit, review, and update all HR policies in line with current legislation and best practice.
  • Support the various recruitment activities and manage the onboarding and offboarding processes, ensuring we adhere to compliance processes and create a positive candidate experience.
  • Support the identification and deployment of learning and development programmes to build the right capabilities for our people.
  • Support the delivery of reward and recognition activities across the business, including the annual reward review, performance management processes, and other reward-related projects as needed, helping to drive a high-performing and motivated team.
  • Process all monthly payroll changes, working closely with the Payroll team.
  • Manage the employee onboarding process, including HR & Benefits Induction.
  • Manage the employee offboarding process, including IT equipment retrieval.
  • Support with note-taking for regular HR meetings/investigation meetings
  • Raise POs & process confidential HR invoices
  • Prepare paperwork for employee lifecycle events e.g. promotions, transfers
  • Create and maintain accurate employee records via our HRIS, PeopleHR.
  • Generate bi-weekly, monthly, and ad hoc employee data reports
  • Support during our recruitment process.


What we are looking for


  • Be available to start from the 19 February and be free for at least 3 months
  • A methodical, accurate, and organised approach, with excellent attention to detail.
  • A calm and professional manner.
  • A proactive and flexible attitude.
  • Proven ability to prioritise, multitask and meet deadlines in a busy, ever-changing environment.
  • Experience working with HR systems and processes.
  • Ability to manage your time effectively and work autonomously with limited need for guidance and supervision.
  • A willingness to learn, being solution-orientated and curious with an appetite to continually review and improve processes.
  • The ability to remain discreet and professional and maintain confidentiality of information.
  • A strong customer service ethos - always putting the needs of the employee and manager first.
  • An understanding of the employee life cycle.
  • A solid working knowledge of HR practices and procedures, preferably within a global SME.
  • Experience in undertaking transactional HR administrative work, including data entry into HR systems and creating paperwork.
  • Excellent interpersonal and communication skills.
  • Excellent computer skills: strong knowledge of Office 365 (Outlook / Excel / Word / Powerpoint /Teams) and PeopleHR.


Other Details

  • Standard hours are 8:30 am – 5.30 pm (GMT)
  • Hybrid working environment (1 or 2 days a week in the office which is near Moorgate/Liverpool Street/Old Street stations - not essential but desired)
  • Minimum term – 3 months


NB: The successful candidate will be required to pass our security screening procedures.

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