Executive Assistant
2 weeks ago
**This is an exciting opportunity for the right person to provide high level executive support and work closely with the Chief Executive and Artistic Director as we shape the future of Northern Ballet.**
**Key responsibilities include**:
- Act as Executive Assistant for the Artistic and Executive Directors managing their diary and dealing with arrangements for meetings and appointments to ensure that time is used effectively
- Provide general administrative support for the Chief Executive which will include the collation of statistical information for funding returns, communicating reporting deadlines to colleagues across the company, compiling other reports as required
- Provide administrative support to the Head of People ensuring all HR processes run smoothly
- Liaise with the Chair to ensure excellent communication between Board and Company
- Coordinate Board, Artistic, Senior Management and Stakeholder meetings
- Take minutes of Board, Board Committee, Directors’, Heads of Department, and other meetings and distribute swiftly to ensure that agreed actions move forward efficiently
- Assist the Finance Director with the delivery of Company Secretary tasks
- In liaison with the Company Manager efficiently manage travel and accommodation arrangements for visiting guest artists
- Provide administrative support for the Artistic Director which will include management & booking of rehearsal studios and preparation of freelance artistic contracts
- Work with the Development team to coordinate the involvement of the Chief Executive and Artistic Director at, and manage guest lists for, events hosted by the department
- Handle the administration of the Company’s annual audition process for new dancers
- Contribute to Company-wide activity and act as an ambassador for Northern Ballet
**Skills and attributes we are looking for include**:
- Experience of working in and thorough understanding of a producing creative/arts organisation
- An understanding of live theatre/ballet sector in the UK including touring
- A proactive and energised individual
- Excellent oral and written communications skills with proven ability when communicating with a range of stakeholders
- An ability to effectively manage multiple workloads and deadlines within a fast-paced environment
- An ability to anticipate and respond to the needs of others
- A decisive and proactive nature with the ability to use initiative to get things done
- Methodical and professional attitude toward work and tasks
- High level of IT skills with excellent knowledge of Microsoft Office
- A great team player with a positive, open can-do attitude
- Confidential, discreet and totally trustworthy
**Salary**: £25,000.00 per year
**Benefits**:
- Company pension
- Work from home
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Leeds: reliably commute or plan to relocate before starting work (required)
Work Location: Hybrid remote in Leeds
Application deadline: 22/05/2023
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