Team Secretary

5 months ago

Warwick, United Kingdom Coventry and Warwickshire Partnership NHS Trust Full time

A great opportunity available for a Team Secretary to join our Admin Support team based at St Michaels Hospital

The Team Secretary provides a comprehensive administrative and secretarial service for the AHP Team which includes the Therapies Manager, Occupational Therapists, Activity Co-ordinators, Physio Team, SaLT and the Dietitians.

We are looking for someone who is friendly and approachable with great communication skills, who can build good working relationships within a fast-paced environment. As well as being a team player, we seek applicants who can demonstrate sensitivity/confidentiality due to the nature of the service and able to work autonomously with a flexible approach and strong work ethic to prioritise and multi-task.

We require applicants to share our vision to become an innovative, forward-thinking, and inclusive teaching organisation, enabling us to provide consistently high quality, safe, and compassionate care and to demonstrate our Trust values of compassion, respect, integrity, working together and seeking excellence to present a professional image and maintain the highest standards of customer service and confidentiality.
Essential

Good General Education (eg. GCSE English and Maths A-C)
Experience of working in a busy office / customer care environment
Experience of working with a range of Microsoft Office packages (eg. Outlook)

Desirable

Good organisation skills and ability to multitask
NHS Admin Experience
Experience in using Carenotes or similar Electronic Patient Records System
Ability to maintain relevant recording and information systems
Excellent communication / customer care skills both written and verbal demonstrating sympathy and compassion

Annual leave starting at 27 days + BHs, rising to 33 days + BHs,

Generous pension scheme,

Health and wellbeing offers for staff,

Reimbursement of eyesight checks,

Employee assistance programme (counselling, financial/legal support, etc),

On-line learning + qualification development programmes,

Coaching support,

Success awards, including long service vouchers, etc.

Work effectively as a team member

Supervise the day to day workload of Band 2 Admin Support staff

Provide an administrative service across all services in the building

**including**: word-processing, drafting and producing for example meeting notes, reports, letters and business documents from either audio or copy sources

Undertake general office duties as required including filing, photocopying,
collating and distributing information, receipt and distribution of incoming and outgoing mail

Operate and maintain a robust, accurate and secure filing system that is
easily accessible by all staff

Maintain spread sheets and databases including the production of regular
information reports

Be responsible for organising and servicing meetings / events as required,
including room bookings, taking accurate notes, transcription and circulation as appropriate

Procurement - order stationery, clinical supplies and equipment stock
Use own initiative to meet tight deadlines

Provide flexible administrative and clerical cover as required. This might
occasionally involve working at another base in the local area during cross
cover arrangements.

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