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Executive Assistant

3 months ago

Liverpool, United Kingdom Cobalt Housing Full time

An exciting opportunity has arisen at Cobalt Housing for an Executive Assistant. We are looking for somebody who wishes to develop their skills and experience whilst playing an important role within the business.

The role will involve working within the Governance & Assurance team, you will provide comprehensive support to the Chief Executive Officer (CEO) and other members of the Senior Management Team (SMT), enabling them to carry out their roles effectively and efficiently. This will include, diary management, responding to enquiries from external and internal stakeholders, taking minutes during meetings and arranging travel and accommodation.

We are looking for a team player who can hit the ground running at this exciting time for Cobalt Housing.

The closing date for the position of Customer Service Officer will be Tuesday 20th February 2024.

**Role Summary**

Undertake a wide variety of administrative tasks to support the CEO and other members of SMT.

Where required, act as a point of contact with external partners and stakeholders including other registered providers, local authorities, contractors and developers.

Manage and coordinate responses to councillor/MP enquiries.

Manage diaries and organise meetings and appointments, including forward looking and planning.

Make conference bookings and arrange travel, transport and accommodation.

Arrange SMT meetings and attend as a note taker, develop action trackers and chase for updates ahead of meetings.

Facilitate all-colleague briefings and meetings, collate presentations.

Ensure SMT 121’s and appraisal meetings are up to date and completed on time.

Ensure all SMT requests through the HRIS (for booking leave/return to work etc) are actioned.

Work closely with the marketing/communications team and HR colleagues to assist with events, communications and social media.

Support each Director, as required, by chasing and standardising Board/Committee report content.

Remind the CEO and other SMT members of important tasks and deadlines and keep them appraised on other key matters which require their attention.

Prepare, type, format and proof-read reports, presentations, and correspondence.

Take minutes during constituted group meetings.

Manage databases and filing systems.

Receive and greet external visitors on behalf of the CEO or SMT.

**Job Types**: Full-time, Permanent

**Salary**: £32,000.00 per year

**Benefits**:

- Additional leave
- Bereavement leave
- Company events
- Company pension
- Cycle to work scheme
- Enhanced maternity leave
- Enhanced paternity leave
- Free parking
- Gym membership
- Health & wellbeing programme
- Paid volunteer time
- Private medical insurance
- Referral programme
- Sick pay

Schedule:

- Monday to Friday

Ability to Commute:

- Liverpool, L11 2SF (required)

Ability to Relocate:

- Liverpool, L11 2SF: Relocate before starting work (required)

Work Location: Hybrid remote in Liverpool, L11 2SF