Facilities Coordinator

6 months ago

Basildon, United Kingdom SS&C Full time

SS&C is a global provider of investment and financial services and software for the financial services and healthcare industries. Named to Fortune 1000 list as top U.S. company based on revenue, SS&C is headquartered in Windsor, Connecticut and has 20,000+ employees in over 90 offices in 35 countries. Some 18,000 financial services and healthcare organizations, from the world's largest institutions to local firms, manage and account for their investments using SS&C's products and services.

**Job Description**:
SS&C is the largest global investor service provider, servicing more than 55 million investors. Continually investing in global technology and services across the spectrum of distribution channels including: Asset Managers, Financial Advisors, Wealth Managers and large financial institutions such as Banks and Insurers. Investor servicing is offered in many different countries, including the U.S., Canada, U.K., Ireland, Luxembourg, Australia, Hong Kong and Singapore. SS&C also services mutual fund structures in many other fund domiciles.

Global Investor and Distribution Solutions (GIDS) is the business unit offering this role. GIDS delivers global omni-cannel investor servicing, including contact centre, using digital services.

About the Role

Based in Essex and working as part of the Property and Commercial Department, this role requires flexibility, hands on approach and a highly organised individual with an interest in pursuing a career in Facilities Management. The role supports the onsite and wider DST Facilities Management Team to ensure that our Facilities/Health & Safety procedures and standards are met. This is a very busy role covering Essex sites, which requires excellent customer service skills along with a motivated, committed, proactive and adaptable approach.

Your Responsibilities

Provide a full range of facilities management services including, but not limited to the areas listed below:

- Building Operations - Work with external contractors to ensure that all aspects of building mechanical and electrical infrastructure is performed as expected, addressing any issues, planned and unplanned, that arise and escalating where required
- Building Audits - Conduct regular building walk rounds and audits to identify areas of the premises that require maintenance, repair or decoration and liaise with the Facilities Manager in arranging to have these works completed. This includes negotiating and obtaining quotes
- Contractors - Arrange contractors and sub-contractors to conduct works to the buildings, ensuring they carry out their work in a safe and responsible manner
- Health & Safety - Conduct workstation assessments, risk assessments, personal evacuation plans, accident investigation and fire & first aid coordination. Ensure the sites are not in breach of any health and safety legislation
- Business Continuity - Participate in emergency planning for fire and bomb evacuation as well as emergency situations, ensuring that documents in relation to the sites are up to date and relevant
- Security - Work with the security contractor ensuring security is not compromised, updating the security system as and when necessary, including the coordination of new starters and leavers to the business
- Cleaning - Liaise with the cleaning contractor and onsite housekeepers, ensuring the cleanliness of the sites. Conduct a monthly walk round with Contract Manager.
- Catering - Work closely with the catering contractor ensuring all catering equipment is in working order and on initiatives that require to be communicated out to all employees
- Facilities Helpdesk - Logging reactive maintenance tasks on the Facilities Helpdesk
- Procurement - Purchase of office sundries, mechanical & electrical spares and any other sundries in relation to the Property and Commercial business function. This includes obtaining quotes, raising requisitions and receipting on the current finance system
- Space Planning - Update occupancy reports on a regular basis to assist with space planning requirements
- Office Moves (Internal & External) and Capacity Planning - Plan and co-ordinate office moves as and when necessary - this will include weekend and/or evening working
- Car Parking - Administration for employee parking requirements
- Finance - Creating purchase orders and authorising invoices under the Property and Commercial cost codes
- Vendors - Assist reception by liaising with vendors to obtain relevant documentation in order for them to come on site and sell products
- Team Meetings - Attend and participate in various team meetings including the Environmental team

Background Checks

Unless explicitly requested or approached by SS&C Technologies, Inc. or any of its affiliated companies, the company will not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services. SS&C offers excellent benefits including health, dental, 401k plan, tuition and professional development reimburs

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