Administrative Assistant
4 weeks ago
Web advert
- Vacancy ID: 13631- We are currently recruiting for a temporary Administrative Assistant to work on site at one of our centrally based department starting ASAP for approximately 12 weeks working 36.5 hrs p/w and paying £16.07 p/h- Duties:
- **Annual declarations of interest process**
- Updating distribution list of who needs to declare
- **Meeting support, RCA network and COI advisory group**
- Maintain RCA network contact list, termly meeting organisation, assistance with notes
- COIAG meeting organisation, assistance with notes
- **Sharepoint sites**
- Migrating and maintaining content on various new Sharepoint sites (COI Committee, SubCo Director Declarations)
- Sites already created, requires basic Sharepoint user training (available internally)
- **Web editing**
- Updating RCA content on governance.ox.ac.uk and compliance.ox.ac.uk e.g. editing Modern Slavery Statement, updating other policies as changed/approved, timely uploading of Audit reports
- Requires Mosaic web training (available internally, access prohibited until training complete)
- **Meeting support and BC Network**
- Maintain BC Network and sub-group contact lists, Keep the attendance of meetings/distribution lists up-to-date.
- Take accurate notes during business continuity meetings in order to produce minutes/records of decisions in a timely manner (within 24hrs of the meeting)
- Must be available (routinely) on Wednesdays at 0900-1000.
- **Sharepoint sites**:
- Maintaining content on BC sharepoint sites
- **Support to project management**
- Keeping a large, complex project management spreadsheet up-to-date showing current status/progress and projected achievement on the various business continuity lines of effort
- General support during the creation and filing (digitally and hard copy) of a large number of Business Continuity plans.
- Person specification
- Essential Criteria- Proven Project Management Experience
- Strong Proven Administrative experience
- Experience of note taking or minute taking
**_TSS workers accrue holiday pay that is equivalent to 38 days per year, this means you accrue a whopping 17.1% in holiday pay for the hours that you work for us._**
- The Temporary Staffing Service supports University of Oxford departments and affiliated colleges with the recruitment of temporary admin and clerical staff. Personal information provided to the University of Oxford is held in accordance with the provisions of the GDPR and related UK data protection legislation._
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