Corporate - HR Administrator

2 weeks ago

London, United Kingdom Ipsos Full time

**_Are you looking to develop your HR career in within one of the world’s largest Research Organisations?_**

In this role you will build excellent working relationships within the team and across the business. You will play a key role in creating a positive employee experience, collaborating with our greater HR team to develop our employee lifecycle processes to ensure this is successful.

We are a vibrant team with lots of flexibility, giving you some great opportunities to grow and develop in your role. This role will support the operation of the business by providing an effective and professional HR service including all aspects of the employee lifecycle, Data integrity and Management, payroll and leading on ad-hoc projects.

**The role**:
As an HR Administrator in our forward-thinking HR Administration team, you will be working closely with other HR Administrators, HR Advisors and HR Business Partners on all administration activities.

You will be responsible for the provision of onboarding practices, right to work checks, employee experience, diversity initiatives, reward & benefit offer, payroll, data collection, reporting and analysis and general HR Administration for your service lines. You will be involved and gain exposure to ad-hoc projects and improving our processes. All of our tasks and activities are led by our focus on employee experience, as well as diversity and inclusion and you will play a vital role ensuring we are delivering against this.

This role will offer hybrid working from our London office 3 days a week and the rest from home.

**What will I be doing?**
This will be a varied and interesting role including:

- **Administration**:

- Play a key role in the administration team, working closely with HR Advisors, Business Partners and the wider team to support the needs of the business.
- Providing guidance to line managers and supporting key stakeholders across the organisation.
- Provide timely and accurate information for service lines. Acting as a main point of administrative contact and ambassador for our people throughout their onboarding and the employee lifecycle.
- Setting up and managing employee records in iTalent and drafting contracts.
- Track and manage employment changes including leavers, payroll, promotions, internal and international transfers, leave of absence etc.
- Facilitating weekly HR induction and completing right to work checks, ensuring our processes remain compliant, identifying and introducing any changes needed.
- Manage the third party process from end-to-end in a timely manner, advising the business of the process where needed.
- Taking ownership of ad-hoc projects working closely with other members of the HR team and the wider business to develop people initiatives, contributing to making Ipsos the best place to work.
- Attend meetings and take minutes, including highly confidential meetings and disciplinary processes.
- Maintain the HR Intranet page, ensuring updated policies are available on there.
- Track and manage activities within the employee lifecycle. Taking a leading role to ensure trackers and data are complete and accurate at all times.
- Independently research, compile data to facilitate ad hoc projects.

**HR Analytics, Data & Insight**:

- Ensure data accuracy across HR systems including iTalent, payroll and other trackers
- Utilise the HRIS (iTalent) dashboard and excel to generate and format insightful reports to support data-driven decision making.
- Review and interpret HR data, identifying trends and insights, and share these important metrics and analysis with the wider team and business, including attrition and diversity data.

**What do I need to bring with me?**
To be successful in this role you will need the following skills and experience:

- Strong communication skills, both written and oral
- Ability to confidently interpret and present data and experience and/or demonstrated passion for working with data and MS Excel
- Agile problem-solving ability
- Motivated by working in a fast-paced environment
- The ability to work as part of a collaborative team with a ‘can do’ attitude and eagerness to learn
- Ability and eagerness to share your knowledge within the HR Administration team
- Excellent organization and time management skills
- Ability to work confidentially at all times
- Ability to work independently including being resourceful when met with a challenge
- Proactive -offering help and giving a shared sense of ownership in given projects and tasks
- Driven by change and to evolve; motivated by making things better

**About us**

Our culture is unique - we have the entrepreneurial spirit and quirkiness of a small boutique, but we also have the resources, scale and diversity of a large global agency. We have more bright, friendly, hard-working and enthusiastic people, from more backgrounds, with more interests, skills and experiences to learn from. Our values are based on our diverse cultural backgrounds, helping

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