Group Project Administrator
5 months ago
**Who we are & what we stand for**
BWB is a multi-award-winning engineering and environmental design consultancy with a proven reputation for technical excellence and exceptional client satisfaction.
Proud to be awarded ACE Best Large Consultancy of the year 2022 and rated Platinum Investors In People (IIP), a prestigious accolade that demonstrates our commitment to our people and establishes us as an employer of choice.
To find out why we are an award-winning company please check out our guide Working for BWB
We invest in our people and ensure they have everything they need to develop a fantastic career. We extensively research, benchmark and review all salaries and benefits against others within the industry.
Join BWB and your career will not conform to the traditional models of yesterday but will be a fulfilling and challenging journey into tomorrow’s digital age; a journey that you will play an active role in defining
At BWB you matter, and you will make a difference. A difference to the world you live in; the communities you engage with; even the development of your career and the profession.
**About the role**
This role is to provide project administrative support to the Project Management group business. Analysing and inputting into various business systems to ensure compliance KPIs are maintained to support business operations and growth.
**What you’ll be doing**
- Coordinating group events, activities, and operations to support an efficient and compliance with company policies and initiatives.
- Collating routine (weekly / fortnightly / monthly) reports from business systems to review with Directors and Managers for operational matters, such as Timesheets, Fee Forecasts, Debt, Invoicing, Opportunity and SHQE topics to ensure a high standard of compliance is achieved.
- Inputting to and maintaining spreadsheets/databases/within various management information systems.
- Conduct a regular review of progress on yearly group objectives.
- Setting up new projects/clients/suppliers on our business systems
- Maintaining accurate records of group and project documentation, following our document control procedures, and ensuring all documentation meets formal requirements and standards.
- Processing all incoming correspondence and produce all outgoing correspondence.
- Producing a project directory and update accordingly.
- Assisting with the production of project reports and updating project trackers, using BWB standards and project templates.
- Liaising between internal teams.
- Raise Purchase Orders for group and project requirements.
- Sitting in on project meetings to record meeting minutes and actions.
- Support the group director and managers in communicating key messages and information.
- Assist with the regular conduct of project reviews to ensure project information is correct and that the relevant procedures are being adhered to.
**What you’ll bring**
- HND/A-Level/NVQ (Business Administration) Level 3 or demonstration of equivalent experience.
- 5 GCSEs at minimum Grade C - to include English Language and Maths.
- Friendly and approachable attitude with good communication skills (written and verbal)
- Motivated, efficient, and highly organised.
- Keen attention to detail.
- Excellent working knowledge of Microsoft Applications and Adobe Acrobat or FoxIT.
- An ability to take ownership of own workload, prioritise tasks and meet challenging deadlines.
- An ability to respond to changing priorities.
- An ability to work proactively either independently or as part of a team.
- Experiences gained from other similar business administration roles, a minimum of 2 years experience.
- Working knowledge of Deltek VantagePoint advantageous but not essential.
**What we offer**:
**Empowering you to be your most authentic self**
- Competitive Salary
- Pension - BWB matches 5% of your salary into your pension to help save for the future
- 25 days holiday with the option to purchase more
- Life Assurance 4 x salary
- Wellbeing support - qualified confidential support through Westfield Health
- Healthcare cash plan
- **Driving your own experience**
- Values driven culture
- Hybrid working
- Access to personalised fully funded Learning & Development opportunities
- Charterships
- Paid professional subscriptions
- Perkbox - Access to exclusive savings, discounts, free advice and benefits
- Cycle to Work
- Paid volunteering days
- Regular social events
- Long service reward scheme
If you have a medical condition or an individual need for an adjustment to our process, and you believe this may affect your ability to be your best - please let us know so we can talk about how we can best support you and make any adjustments that may be needed.
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