Administration Assistant

7 months ago


Colchester, United Kingdom East Suffolk and North Essex NHS Foundation Trust Full time

We are looking for an enthusiastic and motivated individual to join our team as an Administration Assistant within the General Office/Travel Centre at Colchester Hospital

Hours - Thursdays & Fridays 08:30 - 16:30

In this role you will be required to provide a customer focused service to patients, relatives and staff both face to face and over the phone.

**Duties will include**:
Car Parking administration

Production of ID Badges

Reimbursement of patient travel expenses

Cash handling

General office duties

**You must have**:
Good verbal and written communication skills

Good IT skills (Microsoft Office)

Excellent attention to detail

A customer-orientated approach

The ability to manage competing priorities

You should have the ability to work under your own initiative as well as part of a small team.

**Carry out a range of General Office duties including**:
Ordering stationary

Filing

Photocopying

Recorded mail

**Assist with cashiering duties including**:
Processing and receipting Trust fund requests on Integra

Completing income sheets for petty cash, patients monies, patient travel expenses, car parking fees, art sales, beach hut

Receipt of Charitable Income

Comply with the Trusts standing orders, standing financial instructions, policies, procedures and guidelines

Assist with the development of Facilities policies and procedures

**Carry out a range of General Office duties including**:
Ordering stationary

Filing

Photocopying

Recorded mail

**Assist with cashiering duties including**:
Processing and receipting Trust fund requests on Integra

Completing income sheets for petty cash, patients monies, patient travel expenses, car parking fees, art sales, beach hut

Receipt of Charitable Income

Comply with the Trusts standing orders, standing financial instructions, policies, procedures and guidelines

Assist with the development of Facilities policies and procedures

One of the largest Trust’s in East Anglia, East Suffolk and North Essex NHS Foundation Trust (ESNEFT) provide hospital and community health services to people living across a wide geographical area. We deliver care from two main hospitals in Colchester and Ipswich, six community hospitals and in patients’ own homes. You will be joining a team of over 11,000 amazing colleagues providing care to 800,000 residents.

Along with supporting you to achieve your career goals we offer a generous pension scheme, 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a range of services including mental health support. We offer a range of flexible working opportunities.

Our philosophy is that Time Matters to everyone. Across the Trust, we concentrate on improving the things we do and removing those which do not work or cause time delays for our staff and patients.

To support our employees to achieve their career aspirations you may be eligible to obtain a qualification via an apprenticeship. All successful applicants will be required to undertake a skills review to facilitate this. For full details please see the attached Apprenticeship Handbook

If you are passionate about patient care and want to develop your skills and knowledge then we are keen to hear from you.

Support and provide the efficient administration of General Office services to patients, visitors and staff, ensuring services are carried out in a timely and efficient manner

Communicate with understanding and diplomacy with patients, carers, relatives and the general public who may be distressed and/or have difficulty in understanding

Reimbursement of patient travel expenses in line with the Trust’s policies and procedures

Liaise with the parking management company, maintaining the car parking database to ensure permits are processed in a timely manner, dealing with queries in relation to parking charge notices, the whitelisting of staff, visitor and contractors vehicles issuing 5/7 day parking passes for both Colchester Hospital and the PCC

Attend meetings in relation to car parking administration

Issue Park & Ride tickets to members of staff

Issue rail warrants to staff

Take photographs and process staff ID Badges on Access Control System

Take bookings for the Beach Hut located at Mersea

Ordering and distribution of staff uniform

Please see attached job description for full details



  • Colchester, United Kingdom KC Talent Full time

    **Administration Assistant** **Full Time** **Location: Colchester** We are seeking an Administration Assistant to join our team and provide support to our company. As an Administration Assistant, you will be responsible for handling various administrative tasks to ensure smooth operations of our office. **Responsibilities**: - Greet and assist visitors,...


  • Colchester, United Kingdom Whitehall Resources Full time

    **What we are looking for?** We have an exciting opportunity for an Administration Assistant to join our small, busy Administration team at Whitehall Resources in the new year. Our Administration Assistants provide dedicated support to our successful sales function, based in a modern,well-equipped office on the Colchester Business Park. **Overview of...


  • Colchester, United Kingdom Nayland House Care Home Full time

    We are looking for a highly motivated Full Time Administrative Assistant to work at our 52 bedded care home based in the pretty village of Nayland. We are keen to appoint someone with relevant experience and excellent communication and customer service skills. You will need to be organised and flexible. A working knowledge of Microsoft Word, Excel and...


  • Colchester, United Kingdom East Suffolk and North Essex NHS Foundation Trust Full time

    An exciting opportunity has arisen for a Band 2 Administration Assistant to work in the Occupational Health Department at East Suffolk and North Essex NHS Foundation Trust. - Excellent written, verbal and interpersonal skills - Good IT and keyboard skills - A good working knowledge of all Microsoft programmes - The ability to work under their own...


  • Colchester, United Kingdom Libre Solutions Full time

    '''Duties''' - Answer and direct phone calls in a polite and professional manner - Assist in managing the company's documents, including invoicing and financial record keeping - Perform general clerical duties such as filing, photocopying, and scanning documents - Type and proofread correspondence, reports, and other documents - Enter data into databases and...


  • Colchester, United Kingdom EXPEDIENT SECURITY LTD Full time

    Job Summary The Operations Administration Assistant will perform tasks for the Office Manager and will be responsible for the administration of our ever growing client portfolio. This will consist of general clerical, administrative duties and a variety of tasks leading up to and including the operations of the our client base events list. The Operations...


  • Colchester, United Kingdom KC Talent Full time

    **Junior Administration Assistant (Full Time)** **Location: Colchester** Our client is seeking a Junior Administration Assistant to join their team and provide support to the company. As a Junior Administration Assistant, you will be responsible for handling various administrative tasks to ensure the smooth operations of the...


  • Colchester, United Kingdom Push Power Limited Full time

    **Essential Responsibilities** - Supporting the design team in organising deadlines, document control and folder structures - Updating clients with progress and filtering queries to the relevant parties - Answering the phones and taking messages - Assisting with document control - Booking accommodation on an adhoc basis for our teams. - Booking car hire on...


  • Colchester, United Kingdom Sabre Building Solutions Ltd Full time

    Job Description: Key Responsibilities: Answering and directing phone calls, taking messages when necessary. Procuring office supplies and equipment, and managing inventory of stock. Procuring goods and services for our engineering projects, ensuring timely delivery and compliance with company policies and procedures. Organizing ISO9001 compliance tasks,...


  • Colchester, Essex, United Kingdom Just Mortgages Full time

    Administrative Assistant for MortgagesJoin our dynamic team at Just Mortgages in Colchester as an Administrative Assistant for Mortgages. In this role, you will be responsible for providing administrative support to our mortgage and protection teams.Key Responsibilities:Administer mortgage and protection applications from sign-up to completionSupply...


  • Colchester, United Kingdom Bidfresh Limited Full time

    **About us** Bidfresh Limited is a medium business in Colchester. We are customer-centric, inclusive and data-driven. Our work environment includes: - On-the-job training - Safe work environment - Casual work attire - Growth opportunities We are looking for an Administrative Assistant to join our team to provide support for our customers and staff as a...


  • Colchester, United Kingdom Push Power Limited Full time

    **Essential Responsibilities** - Supporting three office teams with administrative duties, such as filling out forms for new suppliers, completing onboarding documents, typing up notes and taking minutes in meetings - Creating client handover packs once installations have been completed. This will entail gathering documents, drawings and data sheets,...


  • Colchester, United Kingdom East Suffolk and North Essex NHS Foundation Trust Full time

    We are looking for an enthusiastic and motivated individual to join our team as an Administration Assistant within the General Office/Travel Centre **at **Colchester Hospital** **In this role you will be required to provide a customer focused service to patients, relatives and staff both face to face and over the phone.** Please note salary will be...


  • Colchester, United Kingdom OSP Group Full time

    The OSP Group are looking for an administration assistant to join our busy client based in the outskirts of Colchester, Essex. Daily duties will include: - Data entry - Order tracking - Booking in orders - Filing - Using Microsoft Excel Key attributes - Attention to detail - Problem solving - Analytical - Strong communication skills Working hours: Monday...


  • Colchester, Essex, United Kingdom Austin Fraser Full time

    Austin Fraser is currently seeking an experienced Accounts and Administration Assistant to join our team. As a key member of our finance department, you will be responsible for providing administrative support to our Office Director and ensuring the smooth operation of our financial processes.Job Description: Preparation of sales and purchase ledgers,...


  • Colchester, Essex, United Kingdom Austin Fraser Full time

    Austin Fraser is seeking an Administrative HR Assistant to join their dynamic team. This is an excellent opportunity for someone looking to develop their skills and knowledge in human resources.About the CompanyAustin Fraser is a leading recruitment agency based in Colchester. We are committed to providing exceptional service to our clients and candidates...


  • Colchester, United Kingdom TES 2000 LTD Full time

    **About The Opportunity**: TES are currently looking for an experienced **Administration Assistant** to support at the Shenfield office. This position is as and when required. This role will be to assist with administration support and with daily administration duties within the office. This role will be primarily supporting with transferring data using...


  • Colchester, Essex, United Kingdom Care Rose Cares Ltd Full time

    Care Rose Cares Ltd is seeking a skilled Administrative Assistant to join our team. In this role, you will provide administrative support to ensure the smooth operation of our office. Responsibilities will include:Filing, data entry, and managing paperwork.Organizing and maintaining office supplies.You will also be responsible for communicating effectively...


  • Colchester, United Kingdom Essex Partnership University NHS Foundation Trust Full time

    To work as a member of the NE Essex Alliance Administration Service ensuring that a high quality and efficient service is provided at all times, which may include giving support and providing cover in other areas as requested. The Administration Assistant will ensure the timely and accurate recording of all activity across the NE Essex six neighbourhoods. -...


  • Colchester, United Kingdom East Suffolk and North Essex NHS Foundation Trust Full time

    We are looking for an enthusiastic and motivated individual to join our team as an Administration Assistant within the General Office/Travel Centre atColchester Hospital In this role you will be required to provide a customer focused service to patients, relatives and staff both face to face and over the phone. The business requirement for this role will...