Office Administrator

2 weeks ago

Oxford, United Kingdom Page Personnel Finance Full time

This Office Administrator role puts you at the heart of our organisation and at the cutting edge of making positive investing mainstream.

The Office Administrator is responsible for supporting the teams. My client are in an exciting and pivotal time in their development, and they are currently recruiting an experienced Administrator to help support the business as it looks to scale and movetowards sustainable growth.

**Client Details**

My client in Oxford enables individuals to invest in businesses that support causes they believe in - whether it's fighting climate change, reducing poverty or building resilient communities. Since 2013 they have raised over £130 million of investment forover 100 impactful organisations from ~20,000 positive savers and investors.

**Description**

The successful Office Administrator will be reporting to the Senior Operations Manager but with a wider remit to support colleagues across all teams with day-to-day administration in order to enable smooth operation of the company. This role would suit anexperienced and capable administrator who enjoys multi-tasking and supporting people to do great work. They could have some Financial Services experience, working in a service platform-based environment, a passion to #makemoneydogood, and who is looking fora new challenge. This is an excellent opportunity for someone looking to work for an ethical, diverse and impactful organisation, and to help the internal team be agile, efficient, collaborative and determined - in essence to be the glue which supports themall in their aims of taking Impact Investing mainstream.

There are three key strands to the role:
**Helping to Achieve Operational Excellence (2.5 days)**
- Complete and post paperwork relating to secondary market trades.
- Provide cover and support to our investment Operations Managers as required, including processing of interest payments to investors, administration of investor probate cases, chasing Investee organisations for updates.
- Supporting the COO and Senior Operations Manager with maintenance and updates to Policy & Procedure documents

**Helping to build and support the A team (1.5-2 days)**
- Helping in the administrative process of recruiting and onboarding of new team members. Following checklists and working with systems owners to update access rights as appropriate.
- Supporting the ad-hoc updating of our Employment Manual and associated staff policies.
- Helping to project manage office updates and to create an awesome workplace both physically and virtually.
- Ad hoc administration relating to maintenance of staff holiday tracker, arranging meetings & meeting room bookings, organising travel arrangements.
- Managing issuance, countersigning and filing of standard business contracts.
- Helping to co-ordinate internal and external events

**Making stuff work (0.5-1 day)**
- Tenant Representative - point of contact with Ethical Property Company, Fire Warden, Wifi issues, access (keys/security fobs), attending monthly meeting and keeping staff up to date on changes relating to building services
- Collecting and sorting post / processing operational items where necessary
- Set up systems for monitoring renewal of software subscriptions.

**Profile**

The ideal Office Administrator will:

- Excellent communication skills and a collaborative mindset, a can-do attitude', engaging with multiple parties from inside and outside the company. Build relationships, influence, manage conflicts if necessary and efficiently navigate situations in orderto get things done.
- A passion for operational excellence
- An interest in sustainable development/impact investing or similar
- Preferable but not essential, experience in fast-moving, growing organisations

**Job Offer**

What it means to be part of our team
- You can work with mission driven, people and help to grow an award winning fintech social enterprise.
- Visit some of the social businesses we are supporting to see positive impact on the ground.
- Put forward awesome projects that we should be raising investment for.
- Enjoy flexible working hours if it works for you and us.
- A good amount of holiday plus some extra days around Christmas when we close to have a rest.
- Statutory pension scheme
- Plenty of bike racks to stash your bike

They hire great people from a variety of backgrounds, not just because it's the right thing to do, but because it makes their company stronger. If you share their values for making a positive impact in the world and making money do good, you will find ahome at this company.

They believe in a fairer future for all, and they know that by working together they can do much, much more. They believe that everyone has the right to live and work without fear or prejudice regardless of race, age, gender, disability, sexual orientation,social class, religion and belief.

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