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Office Administrator

4 months ago

Oxford, United Kingdom University of Oxford TSS Full time

Location:
- Oxford City Centre- Category:
- Administration- Vacancy Type:
- Full-time (temporary)- Pay rate:
- £17.02 per hour + holiday pay- Web advert**Vacancy ID**:14789

We are currently recruiting for a temporary Office Administrator for a centrally based Oxford University Department, starting on the 29 th August on a full-time basis, for 12 weeks.

**Duties**:

- Ensuring that office moves run smoothly, including coordinating work with the Facilities team.
- Maintaining a variety of databases and updating records, checking figures for errors and omissions including but not limited to seating plans, training records, asset registers, and starters and leavers.
- Administering access control information for staff, students and visitors, liaising with HR, including issuing University cards and office keys, ensuring the security of the department.- Person specification**Essential Criteria**:

- Educated to A-level, or an understanding of standard administrative procedures, evidenced by formal secretarial/administrative qualifications (for example NVQ Level 2 Business Administration or RSA Diploma) and/or work experience at a similar level.
- Excellent communication skills, including accurate written and spoken English, and the ability to communicate with different audiences.
- Demonstrably enjoy working with people and a thorough understanding of first-rate customer service, with a ‘can do’ attitude and attention to detail.
- Experience of managing administrative processes and reception or customer facing work.
- Ability to work independently, and show initiative where necessary, as well as working as part of a team.
- Demonstrable ability to consistently produce a high standard of work with excellent attention to detail.
- A proactive approach to completing tasks in a timely manner