Hfu Project Administrator

7 months ago

London, United Kingdom The Refugee & Migrant Centre Full time

Job description

RMC is a regional charity with 25 years of experience working with newly arrived communities. We aim to assist refugees and migrants through crisis and disadvantage by removing barriers to their integration and enabling them to become equal citizens.

Imagine arriving in a new country, a new city, trying to build your life and integrate. Not knowing how the system works and everything being new. You do not speak the language, do not know anyone.

That is the reality for many refugees and migrants when they arrive in the UK. There are many barriers they face to being able to settle and integrate effectively. This is the reason why RMC exists and has grown and evolved for over 2 decades providing a variety of services to newly arrived communities. We support refugees and migrants by providing free services including: immigration advice OISC accredited up to level 3, Education, training and access to employment support, welfare benefits advice, access to healthcare and housing advice.

For the past 8 years we have also developed expertise in providing wraparound resettlement support for refugees who arrived via schemes such as SVPRS (Syrian Vulnerable Resettlement scheme), ARAP/ACRS (Afghan. Relocation Assistance Policy), UKRS (United Kingdon Resettlement Scheme), BNO (British National Oversees) and HFU (Homes for Ukraine Scheme)

The post holder will work within our very diverse and multi skilled Resettlement Team where everyone is valued and collaboration within this team and at all levels across the wider organisation is essential.

**Purpose of the Role**:
To provide direct administrative support to HFU Management ensuring efficient and effective administration processes are in place to meet audit requirements and benefit the whole organisation.
- Monitoring and data collection/ extraction as per RIM, PM and funders requirements
- Preparation of reports for funders and other stakeholders to a satisfactory level and understanding of funders requirements and targets
- Provide high level admin support to the PM and Project Coordinators
- To be the key contact for internal communications for the HFU service in Birmingham

**The Administrators duties include**:
**Key responsibilities**
- Provide secretarial and administrative support for the HFU Project Team
- Cover reception duties as required
- Provide effective database management ensuring the RRS and RMC’s internal records up to date at all times
- Collate statistics and provide weekly progress updates to the team.
- Collate KPI related data and support the Admin Lead as well as Project Managers in drafting reports
- Contribute to statistical analysis under direction of the Admin Lead and the Resettlement Management Team
- Provide support for events as required
- Assist in the compilation of statistics and reports
- Assist the Senior Administrator in meeting the funding audit requirements
- Taking minutes when required
- Diary management and arranging appointments, booking meeting rooms and conference facilities
- General data entry
- General office management such as ordering stationary
- Creating and managing documents, spreadsheets and presentations
- Filing and archiving

**Data Collection & Monitoring**
- Data collection and presentation (from case recording and outcomes monitoring systems) in support of on-going monitoring
- To support the Admin Lead with monitoring for the project including the preparation and provision of monthly monitoring reports on performance against targets for Homes for Ukraine service in Birmingham
- To provide monitoring and reporting information to Admin Lead and PMs as per Grant Agreements/Contracts
- To respond to ad hoc requests for information as required in accordance with GDPR legislation
- To suggest and contribute to improvements in processes for data capture and monitoring
- To ensure all monitoring is completed in a timely fashion with regard to relevant RMC and funders deadlines

**A DBS check will be carried out for this post.**

**Please see attached the full Job description and Person specification

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