Senior Business Support Assistant

4 weeks ago

Belfast, United Kingdom Platinum Recruitment NI Ltd Full time

**Job Title : Senior Business Support Assistant**

**Location : Belfast BT2**

**Duration : 2 Months**

**Rate : £17.53p/h**

**Hours : 37hpw**
- Main purpose of job_ _

To assist the Capital Grants Accountant with the development and maintenance of the capital grants process for external funding in relation to the investment programme.

To assist the Capital Grants Accountant with the provision of financial, procurement and information systems matters to ensure the business needs of the department are met in an efficient and cost effective manner.

To assist with the review of financial and IS systems and procedures and the use of support staff to ensure the business needs of the department are met. To work in partnership with other members of the Business Support Team to this end.

To ensure the proper implementation of relevant council policies and procedures as laid down in standing orders, financial regulations and delegated functions.

**Summary of responsibilities and personal duties**:
1. Preparation of capital grant claims and gathering supporting information for claims
- Preparation and maintenance of records relating to capital grant claims
- Assisting with the preparation of financial accounting records including quarterly and annual accounts
- Preparation, management and monitoring of departmental budgets and operating statements
- Preparation of revenue and capital expenditure reports as required
- Financial control, management and reporting
- Procurement and inventory issues
- Liaising with funders and assisting the Capital Grants Accountant in responding to queries from funders
- Working with other staff members of the Physical Programmes department to ensure business needs are met.

2.To assist the Capital Grants Accountant in providing general advice, guidance and information on all financial and systems matters to senior managers and staff in liaison, where required, with the Finance and Resources department.

3. To assist the Capital Grants Accountant in the administration and monitoring of the council’s grant funding programmes including contractual documents, funding agreements and letters of offer.

4. To be responsible for programming the workload and priorities of any assigned support staff in liaison with the Senior Business Support Officer (Finance and Systems) and Capital Grants Accountant.

5. To be responsible for the maintenance of comprehensive financial and procurement records, both manual and computerised, as required.

6. To assist in the preparation and provision of information and financial returns for council and government departments.

7. To facilitate verification and audit visits by funders and auditors.

8. In conjunction with the Capital Grants Accountant assist in the use, maintenance, control and development of the various information systems used within the department and to ensure the timeliness and accuracy of input data and reporting information.

9. To assist the department with the implementation of quality initiatives and performance management in accordance with the council and departmental procedures.

10. To cover for or assist the Senior Business Support Assistant (Finance and Systems) as dictated by operational requirements and departmental priorities.

11. To liaise with other departments particularly in relation to financial and systems matters, including participation in interdepartmental teams and project groups.

12. To contribute to the training and development of the staff within departmental business support.

13.To assist with the production and collation of performance data and the co-ordination and administration of the department’s committee reports and to prepare such reports for senior management

14.To motivate and manage staff assigned to the post holder to ensure effective service delivery and to be responsible for reviewing and implementing a proper staff training and development programme.

15. To participate in all induction and in-service training and in the induction and support of all newly appointed staff and other human resource management policies and procedures, as appropriate, including, absence management, disciplinary and grievance procedure. To participate in training provided by funders and other relevant training for professional development.

16. To act in accordance with the council’s and department’s policies and procedures including customer care, equal opportunities, safeguarding and any pertinent legislation.

17. To participate as directed in the council's selection interview procedure.

**Essential criteria**

**Experience**

**or**

(a) providing advice, guidance and information on financial systems and, or financial reporting matters to senior managers and staff;
(b) managing and motivating administration and support staff on a daily basis including programming workloads and priorities; and

(c) accounts receivable functions and, or accounts payable functions.

**Special skills and attributes**:
App

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