Care Group Secretary/administrator

3 months ago

London, United Kingdom King's College Hospital NHS Foundation Trust Full time

Care Group Secretary\Administrator - Band 4 - Full Time

We are pleased to offer a Full-Time opportunity for a Secretarial and Administrative role to support the Clinical Director, General Manager and Head of Nursing of the Planned Medicine Care Group. The role has varied duties so we are looking for a proactive, highly motivated and extremely competent individual.

Previous experience of working in asimilarrole in the NHS would be advantageous but is not essential as this isnota medical secretarial role and has a real corporate flavour.

We are looking for an excellent communicator who has outstanding organisational and excellent IT skills (particularly in the use of Word, Excel and PowerPoint).

The core working hours are Monday to Friday, 9-5 but on occasion an 8 a.m. start will be essential.

If you would like to discuss this post further please contact Sandra Lartey, Care Group PA \Office Manager on 020 3299 3541.

Interviews will be held face to face.
- Responsible for anticipating and delivering a first class secretarial service to members of the senior management team and any individuals as designated from time to time. This will include arranging meetings, dealing with telephone enquiries, travel arrangements, general diary management and gatekeeping.
- Organising departmental meetings, attending and taking minutes, transcribing and circulating minutes of these formal meetings as instructed by the departmental and service leads within the agreed timeframes.
- Oversight of designated complaint responses for the Care Group to ensure compliance within the 25 day target response time, this will include using an excel spreadsheet tracker to ensure assigned leads are aware of deadlines, chasing statements and collating all responses into a final draft for submission to the relevant senior managers.

King’s College Hospital NHS Foundation Trust is one of the UK’s largest and busiest teaching Trusts with a turnover of c£1 billion, 1.5 million patient contacts a year and around 14,000 staff based across 5 main sites in South East London. The Trust provides a full range of local hospital services across its different sites, and specialist services from King’s College Hospital (KCH) sites at Denmark Hill in Camberwell and at the Princess Royal University Hospital (PRUH) site in Bromley.

King’s is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone’s contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust’s carbon emissions, waste and pollution wherever possible.

The trust-wide strategy Strong Roots, Global Reach is our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centred, digitally-enabled, and focused on sustainability, we can take Team King’s to another level.
- Dealing with telephone and face to face enquiries, initiating action as appropriate. Taking joint responsibility for visitors and staff to the departmental offices and the bookings for the meeting room calendar.
- Responsible for creating documents (leaflets, poster, flyers etc) which will involve working creatively from a brief to produce documents with visual impact using MS Publisher or similar.

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