Assistant Company Secretary

7 months ago


London, United Kingdom ERM Group Full time

Responsibilities:

- Assist in supporting ERM subsidiaries globally on their company secretarial and corporate compliance obligations.
- Update company records and submit filings at Companies House and other corporate registries.
- Maintain reliable corporate information, filing of minutes, resolutions and other relevant documents in Diligent.
- Draft standard minutes and resolutions from templates.
- Arrange the collection of relevant director signatures as and when required.
- Arrange notary / apostille requests and notarial office visits.
- Update the group structure charts and global entity lists quarterly.
- Arrange the processing of company secretarial and corporate legal invoices.
- Assist in updating the Corporate Legal intranet site used by the ERM business.
- Assist in the management of the ERM parent company share register.
- Support the Deputy Company Secretary on development of good governance, training modules and other special projects.
- Monitor and distribute incoming mail and requests for support from the Corporate Legal and Shareholder central inboxes.
- Any other duties as required.

What you’ll need:

- Minimum 5 years’ experience of company secretarial practice and processes in the UK or an equivalent jurisdiction is essential.
- Experience of using Diligent, or a similar legal entity management system is highly desirable.
- Ability to effectively manage multiple, challenging and conflicting priorities.
- Excellent interpersonal and communication skills and ability to adapt your approach to work with different cultures and ways of doing business.
- Excellent IT skills with a willingness to learn new systems.

This job is a good fit for you if:

- You have gained experience in supporting the provision of company secretarial services, preferably in a large multi-jurisdictional corporate group.
- You are extremely well organised, displaying strong attention to detail and accuracy.
- You are able to liaise confidentially at all levels and act with discretion.
- You display sound thoughtful judgement.
- You want to boost your company secretarial knowledge and experience across a wide range of countries in EMEA, Americas and Asia Pacific.

About ERM

ERM is the world’s largest global pure-play sustainability consultancy, with more than 50 years of market leadership. ERM uses its unique combination of technical depth and commercial acumen to partner with the world’s leading organizations, creating innovative solutions to sustainability challenges, and unlocking commercial opportunities that meet the needs of today while preserving opportunity for future generations.

With over 8,500 employees worldwide operating from 170+ offices in 40 countries, ERM is unmatched in its ability to operationalize sustainability across the business lifecycle and at all levels of an organization, which we call our boots to boardroom approach. Backed by KKR, one of the largest private market investors, and informed by deep sector and technical expertise, ERM deploys proven, integrated approaches that meet our clients’ most pressing sustainability needs and address day-to-day EHS and ESG imperatives.



  • London, Greater London, United Kingdom Global Company Full time

    Job DescriptionGlobal Company is seeking a Part-Time Company Secretary to join our London-based legal team. The successful candidate will have experience as a company secretary assistant in a large corporate group and a strong understanding of company secretarial projects and procedures.You will be responsible for owning and managing company secretarial...


  • London, United Kingdom Broadgate Search Full time

    **Company secretarial assistant**: This is a fantastic opportunity for a Company secretarial assistant with prior experience to join a well-established global corporate service provider in their London team. This role will require you to support junior and more experienced team members will company secretarial services to the portfolio of...


  • London, United Kingdom LondonEnergy Full time

    LondonEnergy are currently looking to recruit a **Company Secretarial Assistant** to be based at our head office in North London, Edmonton. As the **Company Secretarial Assistant** you will be responsible for delivering results through taking ownership of the company’s secretarial administrative functions, including that of its subsidiaries. The Company...


  • London, United Kingdom LondonEnergy Full time

    LondonEnergy are currently looking to recruit a **Company Secretarial Assistant** to be based at our head office in North London, Edmonton. As the **Company Secretarial Assistant** you will be responsible for delivering results through taking ownership of the company’s secretarial administrative functions, including that of its subsidiaries. The Company...


  • London, United Kingdom Lockton, Inc. Full time

    **General information**: **Reference **:002302 **Vacancy location**: **Location**: United Kingdom, London, London **Work Place**: Hybrid **Region**: UK **Vacancy details**: **Job Profile**: Lockton - Experienced Professional **Title**: Assistant Company Secretary **Description**: As a result of Lockton's continued growth and strong performance across...

  • Company Secretary

    4 days ago


    London, United Kingdom Reed Finance Full time

    The Company Secretarial team is a dynamic, efficient group of three professionals led by the Company Secretary, to whom this role will report. The Company Secretarial Assistant will work with both Business and Legal Affairs and Finance colleagues globally,and will have exposure to colleagues ranging from the Director-General, non-executive Directors, senior...


  • London, United Kingdom Robert Walters Full time

    A leading UK property developer is seeking a company secretarial assistant to provide effective, efficient and timely company secretarial advice and support service to the Group. Reporting to the Assistant Company Secretary, key responsibilities will include: - Organising Board and Committee meetings; - Drafting agendas for review and distributing papers...


  • London, United Kingdom Vitality Full time

    **Overall Job Purpose** To provide comprehensive company secretarial support to the Boards and Committees for the Vitality Group of companies. **Accountabilities** - Assisting with advising on best corporate governance practice and adherence to the relevant UK Corporate Governance and internal governance framework - Assisting with drafting statutory...


  • London, United Kingdom SUSE Full time

    Company Secretarial Assistant **Company Secretarial Assistant**: **The Company** SUSE is the global independent leader of Open-Source software specialising in enterprise Linux operating systems, container management and edge software solutions. In May 2021, SUSE successfully listed on the Frankfurt Stock Exchange with a market capitalisation of c. 6 bn...


  • London, United Kingdom CSC (Corporation Service Company) Full time

    **Senior Company Secretarial Assistant** **London** **Monday to Friday, 37.5 hours per week** **Hybrid (after settling in period)** **Intro**: Our UK Corporate and Legal Solutions department is looking for a Senior Company Secretarial Assistant to join our expanding company secretarial team, working in a fast paced and international environment. **Some...


  • London, United Kingdom LMA Full time

    . MAIN DUTIES & ACCOUNTABILITIES: Company secretarial assistant/admin support resource to assist with and to keep track of the restructuring activities. You will have experience working for general council and understand corporate governance. This will entail: - Reviewing power of attourneys - Liaising with project team members - Reviewing and arranging for...


  • London, United Kingdom Elementis Global Full time

    About Us Elementis offers performance-driven additives that help create innovative formulations for consumer and industrial markets, including Personal Care, Coatings, Energy and Talc. Finding opportunities to enhance our customers’ performance is at the heart of what we do—and has been for more than 175 years. We own unique raw materials, including the...


  • London, United Kingdom Mitie Full time

    Assistant Company Secretary ***: **Job Overview**: - To maintain accurate record keeping across the entire Company Secretarial function to ensure complete compliance with required statutory requirements and regulations - To assist with the smooth running of the department by monitoring the team calendar and indentifying key deliverables on a timely...


  • London, United Kingdom Taylor Root Full time

    We are working with an international FTSE 250 organisation who are looking for an Assistant Company Secretary to join their team in London. Reporting to the Company Secretary, this role will assist with management of the group’s entities worldwide and working with the company’s Compliance and Finance teams to ensure good entity management and governance...


  • London, United Kingdom G2 Legal Limited Full time

    **Assistant Company Secretary - Central London - £35,000 - £45,000** Fantastic opportunity to join a housing association at Assistant Company Secretary level. Hybrid working in central London. **Responsibilities**: - Maintain relationships with stakeholders, key executives and managers - Preparing the agenda and board and committee papers - Ensure...


  • London, Greater London, United Kingdom Cero Generation Full time

    Job Title: Company Secretary AssistantCero Generation, a leading European solar energy developer, is seeking an experienced Company Secretary Assistant to join its team. Estimated Salary: £40,000 - £55,000 per annum.About Us:We are a Macquarie Asset Management portfolio company operating on a stand-alone basis. Our single-minded vision is to ensure that...


  • London, United Kingdom Royal Mail Group Full time

    **Job reference number** **305497** Company Secretarial Assistant - London - Hybrid Working Competitive salary Annual bonus potential Generous annual leave offering of 25 days, plus bank holidays, increasing with years of service Company pension scheme with highly competitive contribution rates Full time Permanent Royal Mail Farringdon, EC1A...


  • London, United Kingdom The Legists Ltd Full time

    Our client, an international law firm, are seeking a Company Secretarial Assistant to join them on a 9 month maternity contract. This will be a busy and varied role and, duties will include; preparing, organising and filing forms at Companies House, maintainingand updating records of clients, preparing appropriate forms and registering them with Companies...


  • London, United Kingdom Taylor Root Full time

    We are working with a household name who are looking for a Company Secretarial Assistant to join their In-House team in London. This job is key to supporting corporate governance compliance for the firms Board and Committees. A significant part of the role involves ensuring company records are accurate and up-to-date and providing high-level support to other...


  • London, United Kingdom DMJ Recruitment Full time

    Location **London** - Salary **£30,000-£40,000** - Employment Type **Permanent** Posted about 01 hours ago Ref.24504 Elevate your career in the bustling heart of London with a prestigious accountancy firm that is currently seeking a dedicated Company Secretarial Assistant. This role promises to be a compelling opportunity for individuals who are...