Company Secretarial Assistant

3 days ago


London, United Kingdom Elementis Global Full time

About Us

Elementis offers performance-driven additives that help create innovative formulations for consumer and industrial markets, including Personal Care, Coatings, Energy and Talc. Finding opportunities to enhance our customers’ performance is at the heart of what we do—and has been for more than 175 years. We own unique raw materials, including the only high-grade hectorite mine in the world, and a leading source of high-purity talc. With our advanced technical solutions, we transform those materials to become innovative, performance-enhancing products for our customers. Elementis is a UK-listed global specialty chemicals company with operations worldwide and employs over 1,300 people at more than 30 locations worldwide.

Job Description Summary

Reporting to the Deputy Company Secretary, the Company Secretarial Assistant will support the Group Company Secretary and the Deputy Company Secretary in the day-to-day running of the Secretariat, including:
**Job Description**:
Reporting to the Deputy Company Secretary, the Company Secretarial Assistant will support the Group Company Secretary and the Deputy Company Secretary in the day-to-day running of the Secretariat, including:

- Maintaining and monitoring the Company Secretarial annual calendar and ensuring deadlines are met
- Drafting corporate documents for subsidiary companies including board minutes, director/secretary resignation letters and shareholders’ resolutions.Liaising with global corporate administrators and other Elementis businesses and functions
- Responsible for canvassing availability and drafting calendar invites for Board, Committee and Leadership team meetings, and assisting with site visit planning
- Assist with collating and circulating papers in preparation of each meeting via Board Intelligence
- AGM process support
- Managing the clearance to deal process and compliance with the share dealing code
- Assisting with share scheme administration
- Prepare and file all UK statutory forms with Companies House, via Diligent, including confirmation statements, changes in officers and share allotments
- Support the Finance team in reviewing subsidiary financial statements, arranging signature, preparing associated documentation and filing with Companies House
- Maintaining directors’ interests register, external appointments register and conflicts register
- Liaising with Notary Public for any notarisation/apostille requirements
- Working with the Communications team in ensuring the governance section of the Company’s website is kept up-to-date
- Processing invoices for the department

Elementis operates a flexible working policy and it is envisaged that after the initial induction period the role would enable three days per week working from home (if desired).

Additional Job Description

Education: CGI/ ICSA qualification is desirable

Experience and key skills:

- Some experience in a UK listed Company Secretariat team is essential
- Working knowledge of Board Intelligence and Diligent desirable
- Strong administrative and organisational skills
- Ability to build good relationships with senior internal and external stakeholders



  • London, Greater London, United Kingdom Global Company Full time

    Job DescriptionGlobal Company is seeking a Part-Time Company Secretary to join our London-based legal team. The successful candidate will have experience as a company secretary assistant in a large corporate group and a strong understanding of company secretarial projects and procedures.You will be responsible for owning and managing company secretarial...


  • London, United Kingdom Broadgate Search Full time

    **Company secretarial assistant**: This is a fantastic opportunity for a Company secretarial assistant with prior experience to join a well-established global corporate service provider in their London team. This role will require you to support junior and more experienced team members will company secretarial services to the portfolio of...


  • London, United Kingdom LondonEnergy Full time

    LondonEnergy are currently looking to recruit a **Company Secretarial Assistant** to be based at our head office in North London, Edmonton. As the **Company Secretarial Assistant** you will be responsible for delivering results through taking ownership of the company’s secretarial administrative functions, including that of its subsidiaries. The Company...


  • London, United Kingdom LondonEnergy Full time

    LondonEnergy are currently looking to recruit a **Company Secretarial Assistant** to be based at our head office in North London, Edmonton. As the **Company Secretarial Assistant** you will be responsible for delivering results through taking ownership of the company’s secretarial administrative functions, including that of its subsidiaries. The Company...


  • London, United Kingdom Lockton, Inc. Full time

    **General information**: **Reference **:002302 **Vacancy location**: **Location**: United Kingdom, London, London **Work Place**: Hybrid **Region**: UK **Vacancy details**: **Job Profile**: Lockton - Experienced Professional **Title**: Assistant Company Secretary **Description**: As a result of Lockton's continued growth and strong performance across...

  • Company Secretary

    5 days ago


    London, United Kingdom Reed Finance Full time

    The Company Secretarial team is a dynamic, efficient group of three professionals led by the Company Secretary, to whom this role will report. The Company Secretarial Assistant will work with both Business and Legal Affairs and Finance colleagues globally,and will have exposure to colleagues ranging from the Director-General, non-executive Directors, senior...


  • London, United Kingdom Robert Walters Full time

    A leading UK property developer is seeking a company secretarial assistant to provide effective, efficient and timely company secretarial advice and support service to the Group. Reporting to the Assistant Company Secretary, key responsibilities will include: - Organising Board and Committee meetings; - Drafting agendas for review and distributing papers...


  • London, United Kingdom Vitality Full time

    **Overall Job Purpose** To provide comprehensive company secretarial support to the Boards and Committees for the Vitality Group of companies. **Accountabilities** - Assisting with advising on best corporate governance practice and adherence to the relevant UK Corporate Governance and internal governance framework - Assisting with drafting statutory...


  • London, United Kingdom SUSE Full time

    Company Secretarial Assistant **Company Secretarial Assistant**: **The Company** SUSE is the global independent leader of Open-Source software specialising in enterprise Linux operating systems, container management and edge software solutions. In May 2021, SUSE successfully listed on the Frankfurt Stock Exchange with a market capitalisation of c. 6 bn...


  • London, United Kingdom CSC (Corporation Service Company) Full time

    **Senior Company Secretarial Assistant** **London** **Monday to Friday, 37.5 hours per week** **Hybrid (after settling in period)** **Intro**: Our UK Corporate and Legal Solutions department is looking for a Senior Company Secretarial Assistant to join our expanding company secretarial team, working in a fast paced and international environment. **Some...


  • London, United Kingdom LMA Full time

    . MAIN DUTIES & ACCOUNTABILITIES: Company secretarial assistant/admin support resource to assist with and to keep track of the restructuring activities. You will have experience working for general council and understand corporate governance. This will entail: - Reviewing power of attourneys - Liaising with project team members - Reviewing and arranging for...


  • London, United Kingdom Mitie Full time

    Assistant Company Secretary ***: **Job Overview**: - To maintain accurate record keeping across the entire Company Secretarial function to ensure complete compliance with required statutory requirements and regulations - To assist with the smooth running of the department by monitoring the team calendar and indentifying key deliverables on a timely...


  • London, United Kingdom G2 Legal Limited Full time

    **Assistant Company Secretary - Central London - £35,000 - £45,000** Fantastic opportunity to join a housing association at Assistant Company Secretary level. Hybrid working in central London. **Responsibilities**: - Maintain relationships with stakeholders, key executives and managers - Preparing the agenda and board and committee papers - Ensure...


  • London, United Kingdom Taylor Root Full time

    We are working with an international FTSE 250 organisation who are looking for an Assistant Company Secretary to join their team in London. Reporting to the Company Secretary, this role will assist with management of the group’s entities worldwide and working with the company’s Compliance and Finance teams to ensure good entity management and governance...


  • London, Greater London, United Kingdom Cero Generation Full time

    Job Title: Company Secretary AssistantCero Generation, a leading European solar energy developer, is seeking an experienced Company Secretary Assistant to join its team. Estimated Salary: £40,000 - £55,000 per annum.About Us:We are a Macquarie Asset Management portfolio company operating on a stand-alone basis. Our single-minded vision is to ensure that...


  • London, United Kingdom Royal Mail Group Full time

    **Job reference number** **305497** Company Secretarial Assistant - London - Hybrid Working Competitive salary Annual bonus potential Generous annual leave offering of 25 days, plus bank holidays, increasing with years of service Company pension scheme with highly competitive contribution rates Full time Permanent Royal Mail Farringdon, EC1A...


  • London, United Kingdom The Legists Ltd Full time

    Our client, an international law firm, are seeking a Company Secretarial Assistant to join them on a 9 month maternity contract. This will be a busy and varied role and, duties will include; preparing, organising and filing forms at Companies House, maintainingand updating records of clients, preparing appropriate forms and registering them with Companies...


  • London, United Kingdom Taylor Root Full time

    We are working with a household name who are looking for a Company Secretarial Assistant to join their In-House team in London. This job is key to supporting corporate governance compliance for the firms Board and Committees. A significant part of the role involves ensuring company records are accurate and up-to-date and providing high-level support to other...


  • London, United Kingdom DMJ Recruitment Full time

    Location **London** - Salary **£30,000-£40,000** - Employment Type **Permanent** Posted about 01 hours ago Ref.24504 Elevate your career in the bustling heart of London with a prestigious accountancy firm that is currently seeking a dedicated Company Secretarial Assistant. This role promises to be a compelling opportunity for individuals who are...


  • London, United Kingdom DMJ Recruitment Full time

    Location **London** - Salary **50,000-55,000** - Employment Type **Permanent** Posted about 08 hours ago Ref.23761 **Assistant Company Secretary** This funds team which sit as part of this global professional services group are now recruiting for an Assistant Company Secretary to provide support to the Company Secretary and the wider Corporate...