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Company Secretarial Assistant

4 months ago

London, United Kingdom Elementis Global Full time

About Us

Elementis offers performance-driven additives that help create innovative formulations for consumer and industrial markets, including Personal Care, Coatings, Energy and Talc. Finding opportunities to enhance our customers’ performance is at the heart of what we do—and has been for more than 175 years. We own unique raw materials, including the only high-grade hectorite mine in the world, and a leading source of high-purity talc. With our advanced technical solutions, we transform those materials to become innovative, performance-enhancing products for our customers. Elementis is a UK-listed global specialty chemicals company with operations worldwide and employs over 1,300 people at more than 30 locations worldwide.

Job Description Summary

Reporting to the Deputy Company Secretary, the Company Secretarial Assistant will support the Group Company Secretary and the Deputy Company Secretary in the day-to-day running of the Secretariat, including:
**Job Description**:
Reporting to the Deputy Company Secretary, the Company Secretarial Assistant will support the Group Company Secretary and the Deputy Company Secretary in the day-to-day running of the Secretariat, including:

- Maintaining and monitoring the Company Secretarial annual calendar and ensuring deadlines are met
- Drafting corporate documents for subsidiary companies including board minutes, director/secretary resignation letters and shareholders’ resolutions.Liaising with global corporate administrators and other Elementis businesses and functions
- Responsible for canvassing availability and drafting calendar invites for Board, Committee and Leadership team meetings, and assisting with site visit planning
- Assist with collating and circulating papers in preparation of each meeting via Board Intelligence
- AGM process support
- Managing the clearance to deal process and compliance with the share dealing code
- Assisting with share scheme administration
- Prepare and file all UK statutory forms with Companies House, via Diligent, including confirmation statements, changes in officers and share allotments
- Support the Finance team in reviewing subsidiary financial statements, arranging signature, preparing associated documentation and filing with Companies House
- Maintaining directors’ interests register, external appointments register and conflicts register
- Liaising with Notary Public for any notarisation/apostille requirements
- Working with the Communications team in ensuring the governance section of the Company’s website is kept up-to-date
- Processing invoices for the department

Elementis operates a flexible working policy and it is envisaged that after the initial induction period the role would enable three days per week working from home (if desired).

Additional Job Description

Education: CGI/ ICSA qualification is desirable

Experience and key skills:

- Some experience in a UK listed Company Secretariat team is essential
- Working knowledge of Board Intelligence and Diligent desirable
- Strong administrative and organisational skills
- Ability to build good relationships with senior internal and external stakeholders