Company Secretarial Assistant

6 months ago

London, United Kingdom Davies Group Full time

**Asta (A Davies Company)**

To provide assistance to the Assistant Company Secretary and the Company Secretarial team as a whole in the delivery of high quality, professional company secretarial and corporate governance services to the business and to ensure a smooth operation of the Group and client’s board and committee meetings. Be a team player and work closely with the Company Secretarial Assistant/Administrator, providing cover in their absence.

**Generic tasks**
- ISO 27001

All Staff - to comply with the applicable Information Security Management System (ISMS) policies, including Clear Desk and Screen Policy, attend annual IT security training, Information Systems Usage policy.
- Timesheet

Ensure timesheets are accurately and diligently completed within the required timeframe.
- Conduct Standards - Tier 1

All Staff - to always comply with the PRA/FCA’s Conduct Standards, namely:

- To act with integrity
- To act with due skill, care, and diligence
- To be open and co-operative with the FCA, the PRA and other regulators.
- You must pay due regard to the interests of customers and treat them fairly.
- You must observe proper standards if market conduct.

**Key tasks**
- Working with the Company Secretarial team to schedule meetings, manage the CoSec calendar, and issue reminders for meeting papers to be submitted to the team.
- Book meeting rooms, order refreshments, organise attendance arrangements, and acting as the point of contact for related director/ member/ attendee queries (including IT access).
- Assist with the initial preparation of template agendas and other template documents involved in Board & Committee meeting support and maintain meeting attendance records.
- Assist with requesting and following up meeting papers and creating meeting packs.
- Filing contracts and signed minutes in accordance with Asta’s procedures.
- Assist with updating the library of appropriate policies and procedures to achieve compliance with relevant regulatory and legal requirements and monitor adherence to the procedures.
- Provide administrative support to the team, as may be required from time to time.
- Provide cover for any team member in their absence if requested (which may include attending and minuting meetings) and provide assistance to other members of the team during busy periods.
- Monitor enquiries and requests for support on any company secretarial or governance matters addressed to the CoSec team, forwarding these to CoSec Team members or responding where appropriate.
- File and locate contracts for all Asta CoSec entities or any other documents on the document retention system on the shared drive; iii) maintain the contracts register; iv) act as liaison between Syndicate clients and internal legal team in responding to NDA queries.
- Prepare documents for filing at Companies House using Diligent Blueprint.
- Undertake any project work as requested by the Assistant Company Secretary.
- Assist the Assistant Company Secretary in maintaining good corporate governance for the Group including maintaining meeting attendance records, and reviewing/updating terms of reference and policies and procedures for Group companies as requested.

**Key personal skills**
- Good interpersonal skills - friendly and approachable with the ability to deal with colleagues and clients at all levels in a professional and diplomatic manner.
- Demonstrable commitment to development of professional Company Secretarial career
- Self-starter - able to display initiative and work with a degree of autonomy.
- Strong organisational and writing skills and attention to detail.
- Integrity and discretion
- Flexible and team player
- Analytical - the confidence to question where appropriate to reach the core issue.

**Key technical skills, knowledge and professional qualifications**
- Progressing, about to embark or completed ICSA Professional Programme
- Good working knowledge of company secretarial “bread and butter” issues - (procedures for annual returns, appointment and termination of directors, issues and transfers of shares, directors, and shareholder resolutions).
- Broad awareness of the Companies Act 2006, FCA/PRA and Lloyd’s regulation and corporate governance.
- Knowledge of Blueprint, SharePoint and Diligent
- Strong working knowledge of all Microsoft Office packages, particularly Word

Davies Group are a multi-award-winning specialist professional services and technology business. We deliver operations across the risk and insurance value chain, including excellence in claims, underwriting, distribution, regulation, customer experience, human capital, transformation, change management and digital innovation.

Over recent years we have consistently delivered double digit organic growth. Our programme of digital transformation has seen us successfully launch a range of technology-led solutions in the insurance and highly regulated markets, including the use of video, drones, robotics and our ‘Disruptive

  • Assistant Company Secretary

    7 months ago

    London, United Kingdom Lockton, Inc. Full time

    **General information**: **Reference **:002302 **Vacancy location**: **Location**: United Kingdom, London, London **Work Place**: Hybrid **Region**: UK **Vacancy details**: **Job Profile**: Lockton - Experienced Professional **Title**: Assistant Company Secretary **Description**: As a result of Lockton's continued growth and strong performance across...

  • Senior Company Secretarial Assistant

    6 months ago

    London, United Kingdom CSC (Corporation Service Company) Full time

    **Senior Company Secretarial Assistant** **London** **Monday to Friday, 37.5 hours per week** **Hybrid (after settling in period)** **Intro**: Our UK Corporate and Legal Solutions department is looking for a Senior Company Secretarial Assistant to join our expanding company secretarial team, working in a fast paced and international environment. **Some...

  • Assistant Company Secretary

    4 days ago

    London, United Kingdom Taylor Root Full time

    We are working with an international FTSE 250 organisation who are looking for an Assistant Company Secretary to join their team in London. Reporting to the Company Secretary, this role will assist with management of the group’s entities worldwide and working with the company’s Compliance and Finance teams to ensure good entity management and governance...

  • Company Secretary Assistant

    1 week ago

    London, Greater London, United Kingdom Cero Generation Full time

    Job Title: Company Secretary AssistantCero Generation, a leading European solar energy developer, is seeking an experienced Company Secretary Assistant to join its team. Estimated Salary: £40,000 - £55,000 per annum.About Us:We are a Macquarie Asset Management portfolio company operating on a stand-alone basis. Our single-minded vision is to ensure that...

  • Company Secretarial Assistant

    6 months ago

    London, United Kingdom Royal Mail Group Full time

    **Job reference number** **305497** Company Secretarial Assistant - London - Hybrid Working Competitive salary Annual bonus potential Generous annual leave offering of 25 days, plus bank holidays, increasing with years of service Company pension scheme with highly competitive contribution rates Full time Permanent Royal Mail Farringdon, EC1A...

  • Company Secretarial Assistant

    6 months ago

    London, United Kingdom DMJ Recruitment Full time

    Location **London** - Salary **£30,000-£40,000** - Employment Type **Permanent** Posted about 01 hours ago Ref.24504 Elevate your career in the bustling heart of London with a prestigious accountancy firm that is currently seeking a dedicated Company Secretarial Assistant. This role promises to be a compelling opportunity for individuals who are...

  • Assistant Company Secretary

    7 months ago

    London, United Kingdom Babcock International Full time

    **Assistant Company Secretary**: - Location: Westminster, London, GB, W1U 1QX- Onsite or Hybrid: Hybrid**Job Title: Assistant Company Secretary** **Location: Westminster, London + Hybrid Working Arrangements** **Compensation: £55000- £65000 dependant on experience** **Role Type: Full time / Permanent** **Role ID: SF54532** At Babcock we’re working...

  • Company Secretarial Assistant

    2 months ago

    London, United Kingdom McGregor Boyall Full time

    We are hiring a Company Secretarial Assistant to join our sizable and friendly trading client based in the city on a 12 month contract. This role will sit as part of the Company Secretaries office, supporting the senior assistant.Working Model: Three days in the office, two days at home.Salary: £400PDExperience required: Experience working in a professional...

  • Assistant Company Secretary

    7 months ago

    London, United Kingdom Aveva Full time

    AVEVA is a global leader in industrial software. Our cutting-edge solutions are used by thousands of enterprises to deliver the essentials of life - such as energy, infrastructure, chemicals and minerals - safely, efficiently and more sustainably. We’re the first software business in the world to have our sustainability targets validated by the SBTi, and...

  • Company Secretary

    1 month ago

    City of London, United Kingdom CV-Library Full time

    Assistant Company Secretary London Area Permanent £65,000 - £75,000 DOE A leading insurance company is actively looking for a Company Secretary to join their in-house legal team on a permanent basis. This role would see the Assistant Company Secretary work closely with the General Counsel & Company Secretary on a range of company secretarial...

  • Assistant Company Secretary

    6 months ago

    London, United Kingdom Barclay Simpson Full time

    **Assistant Company Secretary**: - London - £80,000 base plus bonus and bens - Job type: Permanent - Sector: Banking, Financial Services - Job reference: 40827 My client is a boutique banking organization looking to hire an assistant company secretary to report into the General Counsel & Company Secretary. This role is a fantastic opportunity to join a...

  • Company Secretarial Assistant

    7 months ago

    London, United Kingdom Barclays Full time

    **Company Secretarial Assistant** **London** As a Barclays Company Secretarial Assistant in the Secretarial Services Team (SST), you will provide support to the Subsidiary Boards (including regulated entities) with transactional and entity lifecycle events. This is an opportunity for you to manage several horizontal activities such as Close Links reporting,...

  • Assistant Company Secretary

    1 week ago

    London, United Kingdom Taylor Root Full time

    Job Description We are working with an international FTSE 250 organisation who are looking for an Assistant Company Secretary to join their team in London. Reporting to the Company Secretary, this role will assist with management of the group’s entities worldwide and working with the company’s Compliance and Finance teams to ensure good entity...

  • Assistant Company Secretary

    3 weeks ago

    London, United Kingdom Taylor Root Full time

    We are working with an international FTSE 250 organisation who are looking for an Assistant Company Secretary to join their team in London.Reporting to the Company Secretary, this role will assist with management of the group’s entities worldwide and working with the company’s Compliance and Finance teams to ensure good entity management and...

  • Assistant Company Secretary

    3 weeks ago

    London,, UK, United Kingdom Taylor Root Full time

    We are working with an international FTSE 250 organisation who are looking for an Assistant Company Secretary to join their team in London.Reporting to the Company Secretary, this role will assist with management of the group’s entities worldwide and working with the company’s Compliance and Finance teams to ensure good entity management and...

  • Assistant Company Secretary

    2 weeks ago

    London, United Kingdom Taylor Root Full time

    We are working with an international FTSE 250 organisation who are looking for an Assistant Company Secretary to join their team in London.Reporting to the Company Secretary, this role will assist with management of the group’s entities worldwide and working with the company’s Compliance and Finance teams to ensure good entity management and...

  • Company Secretary Assistant

    1 week ago

    London, Greater London, United Kingdom Dnevo Partners Limited Full time

    Job Title: Company Secretary AssistantAbout Dnevo Partners LimitedDnevo Partners Limited is a global financial services firm seeking an experienced Company Secretary Assistant to support their Company Secretary in providing efficient support to the board. This is a critical role that requires exceptional organizational and communication skills.Key...

  • Assistant Company Secretary

    6 months ago

    London, United Kingdom Bupa Global Full time

    Assistant Company Secretary **Job Description**: **Assistant Company Secretary** **Angel Court, London** **Full time (37. 5hrs pw)** **Permanent** **Salary: £57K - £65K (dependant on experience and location) + Excellent Benefits** Here you'll be welcomed. We chion diversity and we understand the importance of our people representing the communities...

  • Company Secretarial Assistant

    7 months ago

    London, United Kingdom Pearson Full time

    Job Title: Company Secretarial Assistant Department: Company Secretarial, Legal Location: 80 Strand, London. This is a hybrid working position however leans towards remote working. **Our Organisation** Learning is the most powerful force for change in the world. More than 20,000 Pearson employees deliver our products and services in nearly 200 countries,...

  • Company Secretarial Assistant

    6 months ago

    London, United Kingdom The Ardonagh Group Full time

    **Purpose of the Role**: To assist the Company Secretarial Team in ensuring that the function runs smoothly, that appropriate legal and statutory compliance is maintained and that an efficient service is provided to our Boards, Board Committees and a number of key management Committee. **Qualifications & Experience**: - Advanced skills in Word, Excel,...