Assistant Company Secretary

3 months ago

London, United Kingdom Bupa Global Full time

Assistant Company Secretary

**Job Description**:
**Assistant Company Secretary**

**Angel Court, London**

**Full time (37. 5hrs pw)**

**Permanent**

**Salary: £57K - £65K (dependant on experience and location) + Excellent Benefits**

Here you'll be welcomed. We chion diversity and we understand the importance of our people representing the communities and customers we serve. You'll find an inclusive environment where you can be yourself and where everyone is driven by the same purpose - helping people live longer, healthier, happier lives and making a better world.

**We make health happen**

In this role you will provide a first-class company secretarial service to BGIUK Market Unit companies, principally in relation to Bupa Insurance Limited and Bupa Insurance Services Limited, two of Bupa's UK regulated entities. The principal part of the role is to support the BGIUK Company Secretary Insurance and BGIUK Company Secretary AOC and Insurance in ensuring the smooth running and effectiveness of RE Board and its Committee meetings, providing high quality advice and support across a broad range of company secretarial and departmental tasks and activities.

The role holder will be part of the BGIUK Legal function, reporting to the BGIUK Company Secretary Insurance, who in turn reports to the BGIUK Company Secretary AOC and Insurance, and the General Counsel for BGIUK. As a member of the wider BGIUK Legal team the role holder is expected to be involved in Legal team objectives and initiatives to evolve and enhance legal team processes and ways of working. The role holder is expected to work in a fast paced and challenging, diverse environment. The BGIUK Legal function is central to Bupa's commercial operations and growth strategy. The role holder will be working closely with legal colleagues and other stakeholders from finance, operations, commercial, governance and compliance including company secretarial colleagues within the BGIUK Provision Company Secretarial Team and the Bupa's Group Company Secretarial Team.

**You'll help us make health happen through**:

- Supporting the BGIUK Company Secretary Insurance and BGIUK Company Secretary AOC to ensure the smooth running of all aspects of RE Board and Committee meetings, (including preparation and drafting of meeting agendas, minute outlines, timelines, regular papers, co-ordination and distribution of papers via Diligent Boards (externally hosted electronic board paper portal), forward business schedule and administration of meeting logistics.
- Acting as Secretary to RE Executive Committee and RE Risk Committee by drafting meeting agendas, timelines, regular papers, co-ordination and distribution of papers via Diligent Boards and attending and minuting the meetings.
- Acting as Secretary to the RE Investment Advisory Committee, working with the Group Treasury team on the provision of papers, arranging meetings, agenda setting, minuting meetings, etc.
- Supporting the BGIUK Company Secretary Insurance with transactional matters, including arranging approvals from the RE Urgency Committee.
- Providing advice and training to paper authors to ensure compliance with the guidelines in terms of paper format (including reviewing and amending draft papers where appropriate).
- Be the primary contact for all general enquiries relating to the organisation of the RE Board and Committee meetings or information requests.
- Providing technical support and training to users of Diligent Boards.
- Developing and maintaining a strong and professional working relationship with key internal and external (such as IT, Facilities) stakeholders, building and encouraging an open and collaborative approach to working for all Board / Committee stakeholders.

**Key Skills needed for this role**:

- A high standard of education with particular emphasis on well spoken and written English.
- Experience in a similar company secretarial role and ideally experience of working in the financial services industry.
- A desire to become a fully qualified company secretary and ideally studying for, or having completed, the CGI exams.
- Excellent planning and organisational skills with the ability to juggle and prioritise a number of different activities whilst working to strict deadlines and to maintain an up-to-date schedule of outstanding/continuing actions.
- Flexibility will be required to work outside normal business hours when required, particularly around scheduled Board / Committee meetings.
- Excellent interpersonal and communication skills with the ability to communicate at a senior level and the ability to be proactive, including the ability to influence and be listened to.
- Exceptional attention to detail.

**Benefits**

Our benefits are designed to make health happen for our people. Viva is our global wellbeing programme and includes all aspects of our health - from mental and physical, to financial, social and environmental wellbeing. We support flexible working and have a range

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