Company Secretary Assistant

2 months ago

London, Greater London, United Kingdom Evelyn Partners Full time
Job Title: Assistant Company Secretary

Evelyn Partners is a leading integrated wealth management and professional services group, with over 186 years of experience in helping generations of people and businesses to thrive.

Job Purpose:

To support the Company Secretariat team in providing a high-quality, efficient company secretarial and governance service to the Evelyn Partners Group.

Key Responsibilities:
  • Act as secretary of certain Group committees
  • Assist with all board and committee meeting preparation
  • Assist the Deputy Company Secretary with maintaining records required pursuant to the FCA and PRA's senior managers' regime
  • Provide technical input as required by the Group Company Secretary and the Deputy Company Secretary to ensure that boards and committees are striving for best practice
  • Assist the Deputy Company Secretary to ensure the effective execution of company general meetings and LLP members' meetings
  • Support the Group Company Secretary and the Deputy Company Secretary in ensuring the Group is fully compliant with all regulatory, legislative, and governance requirements
  • Monitor the effectiveness of delegated authorities and authorised signatories
  • Provide cover for the company secretarial assistants in relation to the Blueprint records management database
  • Maintain the Group's close links and overseas regulators records
  • Deal professionally and effectively with internal and external contacts, including main board members and other senior individuals
  • Assist with share plan registration, HMRC/Companies House filings, and completion of share plan ERS annual returns
  • Assist with preparation of share valuations for the purposes of employee share schemes
  • Provide support on various share plan administration and operational actions, including relating to share options exercises, leavers, and share sales
  • Assist as necessary with ad hoc projects
Qualifications and Experience:
  • Knowledge of relevant legal and regulatory requirements, particularly the Companies Act 2006 and relevant corporate governance standards
  • Ability to work well under pressure, managing conflicting priorities and working to deadlines
  • Excellent time management and flexible approach to working
  • Outstanding analytical and numerical ability
  • Proficient Microsoft Office skills, including Outlook, Word, Excel, Teams, PowerPoint, Skype, Visio
  • Excellent knowledge of Diligent Boards and Entities, or similar packages
  • Ability to work effectively as part of a team
  • Planning and organising skills, including managing priorities to deadlines
  • Excellent verbal and written communication skills
  • Experience of working in a UK listed company is desirable
Benefits:
  • Competitive salary
  • Private medical insurance
  • Life assurance
  • Pension contribution
  • Hybrid working model (role-dependent)
  • Generous holiday package
  • Option to purchase additional holiday
  • Shared parental leave

Evelyn Partners is committed to providing a workplace where all colleagues, regardless of identity, background, or circumstance, feel respected as individuals and feel that they can achieve their full potential and work in a safe, supportive, and inclusive environment.

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