Assistant Company Secretary

4 weeks ago

London, Greater London, United Kingdom Evelyn Partners Full time

Job Purpose

To provide high-quality company secretarial and governance support to the Evelyn Partners Group.

Key Responsibilities

  • Act as secretary of certain Group committees
  • Assist with all board and committee meeting preparation
  • Assist the Deputy Company Secretary with maintaining records required pursuant to the FCA and PRA's senior managers' regime
  • Provide technical input as required by the Group Company Secretary and the Deputy Company Secretary to ensure that boards and committees are striving for best practice
  • Assist the Deputy Company Secretary to ensure the effective execution of company general meetings and LLP members' meetings
  • Support the Group Company Secretary and the Deputy Company Secretary in ensuring the Group is fully compliant with all regulatory, legislative and governance requirements
  • Monitor the effectiveness of delegated authorities and authorised signatories
  • Provide cover for the company secretarial assistants in relation to the Blueprint records management database
  • Maintain the Group's close links and overseas regulators records
  • Deal professionally and effectively with internal and external contacts including main board members and other senior individuals
  • Assist with share plan registration, HMRC/Companies House filings and completion of share plan ERS annual returns
  • Assist with preparation of share valuations for the purposes of employee share schemes
  • Provide support on various share plan administration and operational actions, including relating to share options exercises, leavers and share sales
  • Assist as necessary with ad hoc projects

Requirements

Knowledge of relevant legal and regulatory requirements, particularly the Companies Act 2006 and relevant corporate governance standards

Ability to work well under pressure managing conflicting priorities and working to deadlines

Excellent time management and flexible approach to working

Outstanding analytical and numerical ability

Proficient Microsoft Office skills Outlook, Word, Excel, Teams, PowerPoint, Skype, Visio

Excellent knowledge of Diligent Boards and Entities, or similar packages

Ability to work effectively as part of a team

Planning & organising skills including managing priorities to deadlines

Excellent verbal and written communication skills

Experience of working in a UK listed company desirable

Qualifications

ACG qualified

Demonstrable experience of company secretarial work gained predominantly in a professional services or financial services environment

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