Business Support Administrator

4 days ago


Stockport, United Kingdom Stockport NHS Foundation Trust Full time

An exciting opportunity has arisen to cover a vacancy within the Directorate as a Business Support Administrator for someone with a positive and pro-active approach to join our team.

Based at Stepping Hill Hospital you will be part of the Business Support Team undertaking Reception duties to issue visitor passes to contractors, issue and return of keys and swipe cards in accordance with Trust protocols and policies, provide advice to Trust staff regarding the logging of maintenance requests via the Web Based Estates Help Desk. Using the Backtraq computerised ordering system you will raise official orders on behalf the Directorate for goods/services regarding revenue budgets, process goods received notes and invoices. You will also be required to raise E-requisitions for Facilities revenue orders using the Trust’s Unit 4 Financial Management System.

You will have excellent communication and organisational skills in order to arrange meetings, organise the diary/scheduler and take notes at various meetings as required. Extensive experience of Word, Excel spreadsheets and the ability to prioritise your own workload and meet deadlines are essential requirements for this post.
- To process goods received notes, matching them with Official Orders.
- To process invoices allotting the appropriate finance codes and obtaining authorised signatures and recording details on to the Backtraq System prior to forwarding to Creditor Payments and filing accordingly for audit purposes.
- To liaise with Suppliers, Creditor Payments, Management Accounts and Estates Officers with regards to invoice/delivery discrepancies/queries.
- To raise E-Requisitions on to Agresso regarding Facilities Orders.
- To undertake Reception duties to issue visitor passes to contractors, issue and return of keys, swipe cards in accordance with Trust protocols and policies.
- To operate the Estates & Facilities Door Entry and Car Park Barrier System via monitoring of CCTV regarding visitors to the Business Group.
- To contact/locate Operational staff on the SHH Site by operating the two way radio system.
- To receipt deliveries to the Business Group and inform recipient.
- To log new work and emergency repairs on to the Backtraq Job Management System.
- Responsible for taking and transcribing notes at various meetings as required by the Business Group
- To monitor Pest Control Requests liaising with relevant companies as required.
- To provide cover for the Accommodation Booking Secretary/Administrator, Contracts Administrator work and in absences of administration staff within the team.

We hold a unique position in the Stockport community as the provider of healthcare and we are one of its largest employers.

Our mission is to make a difference every day. Our values are that we care, we respect, and we listen

We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.

We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.

The salary for the role is only one part of the excellent package of benefits we offer to you:

- Between 27-33 days of annual leave plus bank holidays
- NHS pension scheme membership
- Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further
- NHS Staff discounts
- Cycle to work scheme
- Salary finance - for loans, savings, budget planning and tips on managing debt
- Stockport Credit Union
- for local financial advice

Using the Backtraq Computerised Ordering System raise official orders on behalf of the Estates Business Group for good/services regarding revenue budgets.
- To process goods received notes, matching them with Official Orders.
- To process invoices allotting the appropriate finance codes and obtaining authorised signatures and recording details on to the Backtraq System prior to forwarding to Creditor Payments and filing accordingly for audit purposes.
- To liaise with Suppliers, Creditor Payments, Management Accounts and Estates Officers with regards to invoice/delivery discrepancies/queries.
- To raise E-Requisitions on to Agresso regarding Facilities Orders.
- To undertake Reception duties to issue visitor passes to contractors, issue and return of keys, swipe cards in accordance with Trust protocols and policies.
- To ensure authorised Contractors are made aware of Estates Guidelines and Asbestos Register and receive signature from Contractors.
- To operate the Estates & Facilities Door Entry and Car Park Barrier System via monitoring of CCTV regarding visitors to the Business Group.
- To contact/locate Operational staff on the SHH Site by operating the two way radio system.
- To receipt deliveries to the Business Group and inform recipient.



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