Assistant Company Secretary

6 months ago

London, United Kingdom Montresor Legal Full time

We are working with an international bank based in the City who are seeking an Assistant Company Secretary to work with them on a permanent basis. The salary on offer is up to £75,000 depending on experience. This role is working alongside General Counsel & Company Secretary in the delivery of company secretarial and governance services, taking ownership and responsibility for assigned responsibilities and duties. This is a fantastic opportunity to work with an internationally respected and recognised bank with a great culture.

**Company Secretariat and Governance work**
- Acting as secretary to ExCo and the Operations Committee (OPO)
- Scheduling Board and ExCo meetings and maintaining their respective meeting calendars.
- Handling Board meeting logistics and working with other functions in the Bank to ensure the smooth operation of Board meetings
- Preparing agendas and collating meeting papers for EXCO and OPCO
- Assisting, where required, with the preparation of agendas and collation of meeting packs for the Board, its Committees and the annual general meetings (AGMs)
- Preparation of minutes for ExCo and OPC as well action trackers. Undertaking any post meeting follow up as required including the dissemination, in a timely manner, of governance decisions, as appropriate.;
- Maintaining statutory registers, including amongst others, registers of members, directors and secretaries
- Assisting with Companies House filings including the Bank’s annual confirmation statement
- Assisting with the drafting and review of governance documentation including Committee terms of reference, the Bank’s Management Responsibility Map (MRM) governance statements in the Annual Report, Pillar 3 Disclosures and key risk governance document such as the ICAAP and ILAAP etc.
- Supporting HR with the development and roll-out of the Board annual training calendar and updating changes as required, circulation of training certificates and maintaining a register of Board attendance.
- Maintaining the Bank’s governance structure and other records including, amongst others, Board, EXCO and Shareholder representative member lists, Directories, KYC information KYC information, Contact list, Member lists.
- Supporting the induction of new Directors into the Bank
- Support the maintenance and development of Board processes and procedures
- Manage dividend payments
- Support shareholder engagement including developing initiatives to enhance engagement
- Any other duties as required that reasonably fall within the job category.

**Departmental Operational Matters**

Supporting the development of Departmental Management Information and undertaking taks appropriate to the smooth operations of the Department.

**Skills and Capabilities**
- A qualified company secretary with a minimum of five (5) years’ experience in the banking sector or other regulated sector or otherwise, a qualified lawyer with relevant governance experience and genuine interest in gaining experience in other relevant areas.
- Charity experience is desirable (although not essential).
- Experience of using Board meeting software, eg NASDAQ Board Vantage
- Genuine team player
- Good command of the English language is essential as are strong communication skills both written and oral.
- A quick and keen learner.
- A high level of discretion with exceptional interpersonal skills.

**Qualifications**

Minimum requirement - Bachelor’s degree from a recognised institution (minimum 2:1) and a full/part company secretarial qualification (or otherwise 3-5 year + qualified lawyer).

**Job Types**: Full-time, Permanent

**Salary**: £70,000.00-£75,000.00 per year

Work Location: In person

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