Office Administrator
5 days ago
**About us**
Prefab Steel is a steel fabricator based in Shoreham-by-Sea serving the needs of individuals, builders and companies. The company has been established for over 30 years and has a wealth of experience within the construction industry.
**The role**
The company is looking for someone to join the team as an office administrator. This position incorporates a variety of responsibilities for the day-to-day running of the business as well as more specific duties. This is a hands-on role and requires someone who is adaptable and a good communicator.
**You will need to be able to**:
- Work in a small team as well as under own initiative
- Work well under pressure
- Have very good attention to detail
- Work in an efficient and professional manner
- Have a good understanding of GDPR and the importance of data security
- Have good IT skills and have experience with Outlook, Excel, Word, Google sheets etc
- Have good written and verbal communication
- Have good listening skills and respond to instruction
**Key responsibilities**:
- Maintaining safety records (such as LOLER, PUWER etc) and arranging inspections when required
- Assisting with internal and external audits to ensure legislation compliance
- Processing job sheets for the fabrication department
- Typing and sending quotations to customers using quoting software
- Generating customer invoices using Quickbooks
- Allocating and purchasing steel stock
- Checking stock of consumables and order as required
- Serve customers
- General office duties including filing and organizing paperwork
- Reconciling jobs at the end of the month
- Liaising with the Directors and fabricators as well as other office staff
Previous experience in a similar role is essential however training will be given on more specific duties. Construction industry experience is desirable.
**Job Types**: Full-time, Permanent
**Salary**: From £13.00 per hour
**Benefits**:
- Casual dress
Schedule:
- Monday to Friday
**Experience**:
- Administrative: 2 years (preferred)
Work remotely:
- No
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