Venue Sourcing Executive

5 months ago

London, United Kingdom WorldwideEvents Full time

**Venue Sourcing Executive** Worldwide Events**

Chancery Lane, City of London

Reporting to: Future Solutions Director

Hybrid (minimum of 3 days in London Office)

Role Type: Full Time, 35 hours
- Are you passionate about creating memorable experiences at international events? We have an opportunity for a Venue Sourcing Executive to join the Future Solutions team here at Worldwide Events, the company behind m&i, Private Luxury Events, TFest and Amour._

**Our story**

Worldwide Events specialises in business-to-business trade events bringing together key players in the travel and events industry. We believe in making business joyful because networking should be fun The company is an established front-runner of the Meeting & Incentive, Luxury, and Romantic Travel sectors with events hosted in destinations such as Dubai, Ibiza, Istanbul, Seville, Oslo, The Bahamas, Jordan, Mexico pretty great, right?

We are very proud of the culture we have built here at Worldwide Events. We like to think our culture is diverse with a great bunch of people who are smart, passionate, interesting, funny, and work really hard to support and live our values. We like open communication, flexible working, and having a laugh, because we want the office to be a place youd like to come into each week.

**About the opportunity**

As a company, were on an exciting growth journey thats where you come in We have an opportunity for an organised Venue Sourcing Executive to join us in pushing our world-class events that bit further.

If you love travel and have experience in relationship building and venue sourcing, then this could be a match made in heaven.
- As Venue Sourcing Executive, you will:_
- Create and update all Future Solutions communication materials including event RFPs (_Request for Proposals_) and event contracts
- Liaise with other departments providing them with all the necessary information as the events get contracted, to ensure the proper launch of each event campaign from a marketing and sales perspective
- Consolidate information to fulfil partner reporting requirements
- Ownership of event budgets and campaigns on our internal CRM
- Working with the event delivery team to understand event objectives, agenda, flow and space requirements, and creating venue briefs
- Work with the Head of Events and Event Managers gathering post-event feedback to maintain our level of service, drive better destinations and venue sourcing
- Create and maintain best practices and standard operating procedures for venue sourcing across the team
- Support the team both onside during events and in the office
- Attend industry events as necessary
- Undertake site visits

Due to the nature of the events industry, you may occasionally be required to work outside of hours to meet deadlines.

**About you**:
To be considered as a Venue Sourcing Executive, youll need:

- Previous experience in events administration with an understanding of database management
- A keen interest in the events industry, following trends and news
- Organisational skills with attention to detail is essential
- Good time-management skills with an ability to manage priorities
- Effective communication and people skills
- Proficiency in IT, including the Microsoft Office programmes such as Word, Excel, Outlook and Teams
- Problem solving and a real proactive attitude always thinking ahead of whats coming next
- A valid passport and the ability to travel internationally

Desirable:

- Knowledge of Salesforce and Airtable
- Ability to communicate in other languages
- Experience working in different countries and cultures

**Some of the benefits of working here include**:
We are a dynamic, fast-paced company. Want to develop your skills, or even move into a different department? At Worldwide Events we are never still, and for the right person, this presents an opportunity to grow and evolve your role and responsibilities, as well as you as a person. We hope you choose us to grow your career with

**Your time**

We firmly believe the importance of the right work-life balance, so for our Venue Sourcing Executive we offer:

- 36 days of holiday (including UK Bank Holidays).
- Hybrid working we work smart. We understand that everyone has life responsibilities, so if you need to pop to the bank or adjust your hours to do the school run, were open to making arrangement that suit your needs. We understand that everyone has a life outside of work, we hope we can enable you to live it
- 4pm finish on Fridays start the weekend early

**Your health**
- We understand that mental health matters we have an employee assistance programme that is there for you to use whenever you feel the need to, 24 hours a day, 365 days a year.
- Company Sick Leave.
- Private Health Scheme (involving a contribution from the company).
- Enhanced maternity schemes.

**Your experience**
- We stock all the coffee and tea you can drink as well as fresh fruit daily (and the occasional sweet treat).
- Your

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