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Office Administrator

4 months ago

Nottingham, United Kingdom WJ Groundwater Limited Full time

OFFICE ADMINISTRATOR - Bilsthorpe

**Key role Objective**:
To work as part of the Team at our Bilsthorpe office and yard. The departments
Key role which run exclusively out of this office/yard are; Drilling Operations, Fleet, SHEQ,
Objective Yard Operations (which administers operations globally for WJ). This role will support managers in all these departments.

**Reports / Responsible to**: SHEQ Manager (Line Manager)

**Key areas of responsibility**:

- Administration and management of the Integrated Management System (IMS) in accordance with both business requirements and the requirements of the relevant standards
- Administration and support our accreditations processes, including FORS, ISO9001, ISO 14001 & ISO 45001 compliance
- Administration of the document control and improvement requests within the IMS
- Assisting in the management of external audit function with our accreditation auditors
- Assisting Yard Manager in operational duties including; shipments overseas, transport within the UK and general ordering of materials
- Liaising and administration of 3rd party providers
- Purchase orders administration and processing for Bilsthorpe departments; Drilling, SHEQ and Yard supplies
- Collating Driver information
- Arranging accommodations for operations staff
- Updating service records and fleet administration
- Administration and support in the achievement of excellent safety, health, environmental and quality (SHEQ) standards across the business
- Assisting in booking staff training and updating competency matrix. Ensuring staff gain and retain competency training/qualifications and certificates relating to their job and task allocation. Liaising with relevant departments when renewal of competency/qualification is required for staff

**Qualifications & Experience**:

- Experience in Civil Engineering/Construction Industry is desirable
- Administration experience in, Health, and Environmental capacity is desirable
- Experience in administrating business management desirable
- Able to manage own time effectively, whilst working to tight deadlines
- Advanced IT skills (Word, Excel, PowerPoint, Access, PDF, and CMS packages required, and it would be desirable to have working knowledge of video editing)
- Excellent written and interpersonal skills
- Effective team working and networking skills and the ability to work independently using own initiative

**Disposition /Attitude**:

- Positive outlook
- Reliable and punctual
- Team player
- Personable and good communicator
- Tolerant and sympathetic
- Solutions driven and focused

**Working Conditions**: The role is office based

**Physical Requirements**:
**Job Types**: Full-time, Permanent

**Salary**: £18,579.00-£23,000.00 per year

**Benefits**:

- Additional leave
- Company pension
- Cycle to work scheme
- Employee discount
- Gym membership
- Life insurance
- Private dental insurance
- Private medical insurance
- Profit sharing
- Referral programme
- Sick pay
- Wellness programme

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Nottingham: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Application deadline: 20/01/2023
Reference ID: OFFICE ADMIN