Fleet Administrator

5 months ago

BurtonOnTrent, United Kingdom Ministry of Justice Full time

**Fleet Administrator - 76989**
**£21,775**
**Burton-upon-Trent**:
Administration Officer

Fleet Engineering

**Overview**

The National Distribution Centre is a business-critical site which primarily provides warehousing and distribution services and specialist and professional support to:

- Public Sector Prison Industries (PSPI) in support of its role in providing purposeful activity to help prisoners gain skills, qualifications and work experience to improve their employment prospects on release.
- His Majesty’s Prison and Probation Service (HMPPS) in its role to provide offender management services in the community and in custody ensuring best value for money from public resources.
- Commercial and Contract Management Directorate (CCMD) in delivering expert commercial support and advice to the Ministry of Justice (MoJ) and its business areas.

We achieve this by:

- Managing and operating a 12,000 M2 (127,000 sq ft), 13 metre high bay 16,500 pallet space distribution hub with a team of forklift truck operators, order pickers and other warehouse staff, using a fleet of specialised forklift trucks and other handling equipment.
- Storing and delivering a range of 3,200 internally manufactured and commercially bought products, ranging from prisoners’ personal possessions to stationery, cell and office furniture, prisoner clothing and footwear, prison officer uniform and footwear, and raw materials & components for prison workshops.
- Providing a monthly, fortnightly, weekly, twice-weekly, 3-day and next day scheduled delivery and collection service to all Public Sector Prisons, some Private Sector Prisons, and other partners and stakeholders, using a team of logistics and transport staff and drivers, a fleet of heavy goods vehicles with demountable vehicle bodies, light vans and a contracted parcel and pallet carrier/courier service.
- Providing added value services such as product returns/exchange, re-labelling, re-packaging, cross docking, and disposal of surplus and obsolete items on request.

**Customer and Supplier Base**
- The number of public and private sector prisons is 136
- Average prison population is currently around 84,000 prisoners.
- We supply uniform and footwear to 14,500 prison officers annually.
- The average value of stock held in the distribution hub is £8m with an annual turnover of around £24m.
- There are around 60 manufacturing prisons that produce goods for consumption internally and for sale externally, and approximately 15-20 external suppliers who deliver goods directly to us from as far a field as Bangladesh and China.

Our two key performance targets are to achieve 99% order picking accuracy and 97% of scheduled deliveries on time.

**Job Summary**

This post has no line management responsibility and reports directly to the Workshop Manager.

The job holder will need to be flexible and respond to the needs of the business and will require basic IT and office knowledge/skills to carry out the duties and responsibilities of the post and will be required to undertake specific training in these and other key tasks as necessary from time to time.

**Responsibilities, Activities & Duties**

The duties, activities and responsibilities listed below are not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Where appropriate, training and instruction will be provided.

**Civil Service Competency Framework**

The following competencies are relevant to the post

**Setting Direction**

**Seeing the Bigger Picture**

Focusing your contribution on the activities which will meet Civil Service goals and deliver the greatest value

**Changing and Improving**

Being open to change, suggesting ideas for improvements to the way things are done, and working in smarter, more focused ways

**Delivering Results**

**Delivering Value for Money**

Seeking out and implementing solutions which achieve best mix of quality and effectiveness for the least outlay.

**Delivering at Pace**

Working to agreed goals and activities and dealing with challenges in a responsive and constructive way

**Engaging People**

**Collaborating and Partnering**

Working collaboratively, sharing information and building supportive, responsive relationships with colleagues and stakeholders, whilst having the confidence to challenge assumptions

**Building Capability for All**

Being open to learning, keeping one’s own knowledge and skill set current and evolving

**Essential Skills**
- Ability to plan and manage workload and resources, to work under pressure and to tight deadlines.
- Experience of using Microsoft Word, Excel and Teams
- Ability to prioritise workload and to share information and resources with others
- Good communicator with good people and organisational skills
- Be adaptable and flexible and have an energetic ‘can do’ attitude
- Experience of office based operations.

**Qualifications**

**Traini

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